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SmartRecruiters integration.

Connect your SmartRecruiters workflow to the systems your business runs on. Work with a Stacksync engineer to confirm the connection and required operations, starting with Candidates and Users.

  • Review your systems with an integration engineer
  • Get a scoped implementation and validation plan

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Record types

SmartRecruiters records to discuss.

These SmartRecruiters record examples help scope a technical review. They are not a list of verified Stacksync operations.

Candidates
Keep person/candidate and job-application IDs separate; one candidate may have several applications.
Applications
Identify this record type and the operation you need to review with Stacksync.
Jobs
Identify this record type and the operation you need to review with Stacksync.
See 3 more record examples
Job Postings
Identify this record type and the operation you need to review with Stacksync.
Interviews
Identify this record type and the operation you need to review with Stacksync.
Offers
Identify this record type and the operation you need to review with Stacksync.
Connection setup

SmartRecruiters connection requirements.

Review SmartRecruiters access and the operations your workflow needs with Stacksync. The vendor API reference below can help your administrator prepare for that discussion.

Prepare access and scope for the engineering review
  • Identify the SmartRecruiters account, edition, environment, and business objects the integration must access.
  • Confirm a Stacksync connector or implementation path for SmartRecruiters, including read/write support, authentication, and initial-load limits.

Open the SmartRecruiters vendor API reference

SmartRecruiters API reference

Integration design

Match records and fields for your SmartRecruiters integration.

Separate a person from employment records, assignments, and candidate applications. Decide how future-dated changes, transfers, and rehires reach downstream applications.

Use these design questions to prepare a representative record and the business rules your integration must preserve.

Explore record matching and field-mapping checks
SmartRecruitersSource record IDKeep the account and record type
Record matchingSource ID ↔ destination IDLink the same record across systems
Selected destinationDestination record IDPreserve its local key and rules
Conceptual identity model. Keep source and destination IDs linked so an update reaches the right record. Confirm the supported sync direction separately.
Match the same record in both systems
Keep person/candidate and job-application IDs separate; one candidate may have several applications.
Load related records in the right order
Resolve job, application, recruiter, and any approved employee handoff.

Mapping checks by record type

Candidates

Confirm object support with Stacksync

Identity
Keep person/candidate and job-application IDs separate; one candidate may have several applications.
Fields to consider
Source candidate ID · Application ID · Job reference · Stage · Consent or retention state
Related records to resolve first
Resolve job, application, recruiter, and any approved employee handoff.
Test before going live
Test multiple applications for one candidate and an application withdrawal after export.

Users

Confirm object support with Stacksync

Identity
Use the immutable user ID within the tenant or directory. Do not equate an application user with a CRM customer contact.
Fields to consider
Source user ID · Tenant reference · Account status · Group references
Related records to resolve first
Resolve tenant and group references and establish a protected administrative-account policy.
Test before going live
Test a renamed login, disabled account, missing group, and a user existing in two tenants.

Download the field-mapping workbook (CSV) to capture the actual API fields, matching keys, owners, and test results. Use it as you build with your team or a Stacksync engineer.

Setup and validation

Validate the SmartRecruiters integration in four steps.

A future-dated change takes effect at the agreed time; a rehire links to the correct person without duplicating their employment history.

View the four setup tests and expected results

  1. Confirm the intended SmartRecruiters account and grant

    After confirming an implementation path, validate the selected access method with the intended account and environment. Check that the authorizing user can grant access to the selected objects; test reauthorization without changing the mapped record identity.

    Expected result: The connection reaches the intended account, and the integration owner can renew or revoke the grant through the agreed procedure.

  2. Test record matching for Candidates

    Using the implementation established in the compatibility review, preserve the selected source ID and resolve the required references. Test multiple applications for one candidate and an application withdrawal after export.

    Expected result: A future-dated change takes effect at the agreed time; a rehire links to the correct person without duplicating their employment history.

  3. Test the operation your workflow needs

    Review one SmartRecruiters record with a Stacksync engineer. Confirm how it should reach the other system, how often it must update, and whether your workflow needs reads, creates, or updates. Test those operations before expanding the integration.

    Expected result: The selected operation is confirmed, addresses the intended record, and exposes rejected values for repair.

  4. Test recovery and name the support owner

    For the confirmed implementation, interrupt a non-production transfer and restore access. Establish whether recovery uses the current source state or a stored historical event, and verify that repeated delivery preserves record identity.

    Expected result: The records have the expected current values, repeated delivery creates no duplicate business record, and your team knows who handles unresolved errors.

Use the production-readiness checklist to record test results, assign support owners, and agree on when to go live.

Troubleshooting

Troubleshoot your SmartRecruiters integration.

Diagnose record matching, delayed changes, and rejected operations
A SmartRecruiters record appears under the wrong destination record
Keep person/candidate and job-application IDs separate; one candidate may have several applications. Resolve job, application, recruiter, and any approved employee handoff. Repair the ID relationship before repeating the operation.
The first load looks correct but later results differ
Confirm the selected SmartRecruiters implementation’s change-detection method for Candidates and Users. Compare later changes with the original source rather than using a successful initial copy as evidence of ongoing capture.
One operation succeeds while another is rejected
Check the specific SmartRecruiters object, field permissions, required references, and allowed operation. A successful read does not establish that a create, update, deletion, or business action is available.

Review retry, replay, and recovery behavior before repeating an operation that may already have succeeded.

Review your SmartRecruiters workflow with an engineer

SmartRecruiters integration guides

FAQ

SmartRecruiters connector FAQ

How should I plan an integration with SmartRecruiters?

Separate a person from employment records, assignments, and candidate applications. Decide how future-dated changes, transfers, and rehires reach downstream applications. Confirm the connection and read/write operations with Stacksync. Start with one workflow, agree on which fields each system owns, then test initial data, later changes, and recovery before expanding.

Can the SmartRecruiters connector write changes back?

Write-back support is not established for this connection. Review the SmartRecruiters records and fields you need with a Stacksync engineer, then test the required operation with a representative record.

Which identifiers should I preserve for SmartRecruiters data?

Keep person/candidate and job-application IDs separate; one candidate may have several applications.

Which related records should I load first for SmartRecruiters?

Resolve job, application, recruiter, and any approved employee handoff.

How do I validate SmartRecruiters changes after the initial load?

Test multiple applications for one candidate and an application withdrawal after export. A future-dated change takes effect at the agreed time; a rehire links to the correct person without duplicating their employment history.

What will we cover in a SmartRecruiters integration demo?

Start with one workflow and a sample record from Candidates and Users. We can review how to identify the record, connect related data, set the update direction, and test recovery. Include the person who owns the source system and anyone who will maintain the integration; you do not need a finished requirements document.

Explore SmartRecruiters connections

Choose the other system in your workflow. Each guide explains the connection options, available operations, field mapping, and setup checks for that pair.

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