Real-time
Two-way sync
Changes in Linnworks or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ Human resources
Linnworks to Smartrecruiters integration — real-time, two-way sync
Keep Linnworks and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Linnworks and Smartrecruiters
Sync the workers, org structure, and cost centers that Linnworks and Smartrecruiters share in real time, so the people Smartrecruiters manages stay current in the system that runs finance and operations.
Smartrecruiters is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Linnworks runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.
Stacksync syncs Returns & Refunds, Shipping Services, Open Orders, Processed Orders in Linnworks with Applications, Jobs, Job Postings, Interviews in Smartrecruiters field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Linnworks keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.
Common use cases
- 01 Push customer and order data to a CRM or marketing platform for post-purchase campaigns
- 02 Sync orders from Linnworks into an ERP or accounting system as they are processed, without CSV exports
- 03 Stream Jobs and Job Postings into a reporting database for requisition, funnel, and time-to-fill dashboards.
- 04 Export Interviews and Offers to a data warehouse to analyze interviewer load, offer-acceptance rates, and hiring outcomes.
Common sync patterns
Where Smartrecruiters is the worker system of record: one employee master
When a worker is hired, moved, or offboarded in Smartrecruiters, the matching employee record in Linnworks is created, updated, or deactivated, so the business system reflects the workforce as it actually is.
New hires ready to transact in Linnworks
A new person set up in Smartrecruiters becomes an employee record in Linnworks in time to submit expenses, enter time, or approve a purchase, without waiting on manual setup.
One org structure
Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in Linnworks roll up to the same structure Smartrecruiters maintains.
What you can sync between Linnworks and Smartrecruiters
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Linnworks objects | Smartrecruiters objects | How this pairing syncs | |
|---|---|---|---|
| Open Orders Unshipped orders aggregated from sales channels sync into ERPs and fulfillment systems. | Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. | Open Orders is specific to Linnworks and Users to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Processed Orders Completed orders feed accounting and warehouse-based margin reporting. | Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. | Processed Orders is specific to Linnworks and Approvals to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Stock Items SKU records keep product data aligned with ERPs and PIMs. | Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. | Stock Items is specific to Linnworks and Candidates to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Stock Levels Per-location quantities sync outward so channels and planning tools reflect current availability. | Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. | Stock Levels is specific to Linnworks and Applications to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Locations Warehouse and fulfillment location records scope stock data during mapping. | Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. | Locations is specific to Linnworks and Jobs to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Purchase Orders Replenishment POs sync with suppliers and accounting systems. | Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). | Purchase Orders is specific to Linnworks and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side. |
How changes propagate between Linnworks and Smartrecruiters
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Linnworks Smartrecruiters Interval-based propagation
DetectionStacksync polls Linnworks for changes on an incremental schedule, reading only records changed since the previous pass. Polling on order and stock endpoints.
DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.
Smartrecruiters Linnworks Sub-second propagation
DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.
DeliveryEach detected change is written to Linnworks through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Linnworks: Per-endpoint rate limits apply on the Linnworks API.
- Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Linnworks ⇄ Smartrecruiters
Connect Linnworks and Smartrecruiters for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Linnworks–Smartrecruiters connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Linnworks or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Linnworks or Smartrecruiters record.
Observability
Monitoring
Track your Linnworks ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Linnworks and Smartrecruiters.
How the Linnworks and Smartrecruiters connectors work
Linnworks
- Integration surface
- REST API
- Authentication
- Application credentials and an install token exchanged for a session token
- Change detection
- Polling on order and stock endpoints
- Capabilities
- read · write
- Rate limits
- Per-endpoint rate limits apply on the Linnworks API
Smartrecruiters
- Integration surface
- SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
- Authentication
- X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
- Change detection
- Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
- Capabilities
- read · write · webhooks
- Rate limits
- Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
How it works
How to connect Linnworks to Smartrecruiters — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Linnworks and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Linnworks
connected
Smartrecruiters
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Linnworks and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Linnworks ⇄ SmartrecruitersCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Linnworks SmartrecruitersCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Linnworks and Smartrecruiters integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Linnworks and Smartrecruiters: authenticate both systems, choose the objects to sync (such as Linnworks's Open Orders and Processed Orders), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes — Stacksync ships production-grade connectors for both Linnworks and Smartrecruiters. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Linnworks: Polling on order and stock endpoints. On Smartrecruiters: Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Linnworks side: Returns & Refunds, Shipping Services, Open Orders, Processed Orders, plus custom fields where Linnworks exposes them. On the Smartrecruiters side: Applications, Jobs, Job Postings, Interviews. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Linnworks and Smartrecruiters: Where Smartrecruiters is the worker system of record: one employee master; New hires ready to transact in Linnworks; One org structure. When a worker is hired, moved, or offboarded in Smartrecruiters, the matching employee record in Linnworks is created, updated, or deactivated, so the business system reflects the workforce as it actually is.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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