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Database ⇄ Human resources

MySQL to Smartrecruiters integration — real-time, two-way sync

Keep MySQL and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect MySQL and Smartrecruiters

Put your workforce data where your apps can reach it: MySQL and Smartrecruiters share the same people, positions, and org structure in real time.

Smartrecruiters is the system of record for the people side of the business — employees, candidates, roles, and the org structure around them. MySQL is where internal tools, dashboards, provisioning jobs, and analytics actually read and store records. The overlap is the workforce itself: Users, Approvals, Candidates, Applications in Smartrecruiters need to exist as queryable Triggers, Databases (Schemas), Tables, Views in MySQL before an app can act on them. When that bridge is a nightly export or a hand-run CSV, every downstream system spends the day working from a roster that has already moved on.

Stacksync syncs Triggers, Databases (Schemas), Tables, Views in MySQL with Users, Approvals, Candidates, Applications in Smartrecruiters field by field, in real time. You decide which system owns which fields — Smartrecruiters typically owns identity and org attributes, while operational or computed values can flow back the other way — and Stacksync keeps every copy consistent, matching records on a stable key and resolving conflicts by rules you set.

The result is one live picture of the workforce on both sides: HR keeps its source of truth, and the database keeps a current mirror that internal apps, reports, and access controls can trust without a batch window in between.

Common use cases

  • 01 Keep e-commerce orders in MySQL flowing into finance and fulfillment systems without export scripts
  • 02 Feed a warehouse from MySQL continuously using binlog-based capture instead of nightly dumps
  • 03 Write enriched or sourced Candidates from external sourcing tools into SmartRecruiters and keep contact fields refreshed as data changes.
  • 04 Stream Jobs and Job Postings into a reporting database for requisition, funnel, and time-to-fill dashboards.

Common sync patterns

Mirror people records into the database

Records maintained in Smartrecruiters land as queryable Triggers, Databases (Schemas), Tables, Views in MySQL, so internal apps and dashboards read live data instead of a periodic export.

One directory of record

When a person record is added, changed, or deactivated in either system, the matching row in the other stays current, ending dual maintenance.

Reporting and analytics on current data

Users, Approvals, Candidates, Applications replicate into MySQL where they join operational tables, so headcount, roles, and status reports run on the live state without manual pulls.

What you can sync between MySQL and Smartrecruiters

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

MySQL objects Smartrecruiters objects How this pairing syncs
Columns Field-level mapping targets with engine-typed values. Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). Columns is specific to MySQL and Offers to Smartrecruiters — each maps to any object or custom field on the other side.
Primary and Unique Keys Match keys for idempotent upserts and conflict handling. Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Primary and Unique Keys is specific to MySQL and Users to Smartrecruiters — each maps to any object or custom field on the other side.
JSON Columns Validated semi-structured payloads for nested SaaS data. Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. JSON Columns is specific to MySQL and Approvals to Smartrecruiters — each maps to any object or custom field on the other side.
Stored Procedures Server-side logic that can post-process synced rows. Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. Stored Procedures is specific to MySQL and Candidates to Smartrecruiters — each maps to any object or custom field on the other side.
Triggers An alternative change-capture mechanism when binlog access is unavailable. Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. Triggers is specific to MySQL and Applications to Smartrecruiters — each maps to any object or custom field on the other side.
Databases (Schemas) Top-level namespaces that scope a sync's reads and writes. Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. Databases (Schemas) is specific to MySQL and Jobs to Smartrecruiters — each maps to any object or custom field on the other side.

How changes propagate between MySQL and Smartrecruiters

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

MySQL Smartrecruiters Sub-second propagation

DetectionChanges in MySQL are captured at the source via change data capture — no polling loop against its API. Database triggers — Stacksync creates deterministic triggers for internal logging and syncing (requires log_bin_trust_function_creators=ON when.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Smartrecruiters MySQL Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is applied to MySQL as a row-level write, with types converted between the two schemas.

Rate-limit considerations

  • MySQL: No API rate limits; throughput is bounded by connection limits and server resources.
  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with MySQL ⇄ Smartrecruiters

Connect MySQL and Smartrecruiters for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every MySQL–Smartrecruiters connection.

Real-time

Two-way sync

Changes in MySQL or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever MySQL or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single MySQL or Smartrecruiters record.

Observability

Monitoring

Track your MySQL ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between MySQL and Smartrecruiters.

How the MySQL and Smartrecruiters connectors work

MySQL

Integration surface
SQL wire protocol (MySQL client/server protocol)
Authentication
Database credentials entered as a connection string or parameters, with optional SSL root certificate upload and optional SSH tunnel (SSH user + SSH host)
Change detection
Database triggers — Stacksync creates deterministic triggers for internal logging and syncing (requires log_bin_trust_function_creators=ON when binary logging is enabled)
Capabilities
read · write · CDC
Rate limits
No API rate limits; throughput is bounded by connection limits and server resources
MySQL setup guide

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide
How it works

How to connect MySQL to Smartrecruiters — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate MySQL and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    MySQL connected
    Smartrecruiters connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the MySQL and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · MySQL ⇄ Smartrecruiters
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    MySQL Smartrecruiters
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

MySQL and Smartrecruiters integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
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DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 546 integrations available for MySQL and Smartrecruiters.

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