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Human resources ⇄ Data warehouse

Smartrecruiters to Tinybird integration — real-time, two-way sync

Keep Smartrecruiters and Tinybird in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Smartrecruiters and Tinybird

Land the people and organization records from Smartrecruiters in Tinybird as live tables for workforce reporting, without extract jobs, and write computed results back where Smartrecruiters can use them.

Workforce data is some of the most requested data in the warehouse and some of the most awkward to move: the record types are many, the fields carry sensitive personal information, the APIs are strict, and hand-built extract jobs go stale or break quietly. Whether Smartrecruiters is the system of record for employees and payroll, for candidates and applications, or for learners and course completions, the reporting belongs in Tinybird next to everything else the company measures.

Stacksync syncs Candidates, Applications, Jobs, Job Postings from Smartrecruiters into tables in Tinybird continuously, handling API limits and schema drift as they come. The connection is bi-directional, so values computed in Tinybird, such as headcount rollups, cost allocations, or attrition risk flags, can be written back to fields in Smartrecruiters where the HR team acts on them. You configure which records and fields cross over, and in which direction, instead of maintaining pipeline code.

Common use cases

  • 01 Sync order events from an ERP into Tinybird to serve low-latency operational analytics endpoints.
  • 02 Compute aggregates in Tinybird and write the results back to CRM fields for scoring and routing.
  • 03 Subscribe to the Webhooks API to react to new applications and status changes in near real time across downstream systems.
  • 04 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update hiring status, tags, and custom fields in SQL while recruiters keep working in SmartRecruiters.

Common sync patterns

Fresh data instead of last night's load

Because changes stream continuously, reports query current workforce data rather than waiting for an overnight load window to finish.

Queryable history for planning and audit

A continuously synced copy in Tinybird gives you a durable, queryable record of how Smartrecruiters's records change over time, for headcount planning and audit questions.

Write-back of computed values

Segments, rollups, or risk flags computed in Tinybird sync back onto the matching records in Smartrecruiters, where the HR team sees them in the system they already use.

What you can sync between Smartrecruiters and Tinybird

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Smartrecruiters objects Tinybird objects How this pairing syncs
Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. API Endpoints Published Pipe outputs exposed as parameterized HTTP queries; the main read surface. Interviews is specific to Smartrecruiters and API Endpoints to Tinybird — each maps to any object or custom field on the other side.
Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). Materialized Views Pipes materialized into new Data Sources for pre-aggregation at ingest time. Offers is specific to Smartrecruiters and Materialized Views to Tinybird — each maps to any object or custom field on the other side.
Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Workspaces Project boundary that scopes Data Sources, Pipes, and tokens for a sync. Users is specific to Smartrecruiters and Workspaces to Tinybird — each maps to any object or custom field on the other side.
Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. Tokens Scoped credentials that control read and append rights per resource. Approvals is specific to Smartrecruiters and Tokens to Tinybird — each maps to any object or custom field on the other side.
Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. Data Sources ClickHouse-backed tables that receive ingested rows; the write target for syncs into Tinybird. Candidates is specific to Smartrecruiters and Data Sources to Tinybird — each maps to any object or custom field on the other side.
Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. Pipes Chained SQL nodes that transform Data Sources into query-ready results. Applications is specific to Smartrecruiters and Pipes to Tinybird — each maps to any object or custom field on the other side.

How changes propagate between Smartrecruiters and Tinybird

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Smartrecruiters Tinybird Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is applied to Tinybird as a row-level write, with types converted between the two schemas.

Tinybird Smartrecruiters Interval-based propagation

DetectionStacksync polls Tinybird for changes on an incremental schedule, reading only records changed since the previous pass. Append-oriented ingestion.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
  • Tinybird: Subject to the platform's ingestion and query rate limits; batch appends where possible.
What ships with Smartrecruiters ⇄ Tinybird

Connect Smartrecruiters and Tinybird for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Smartrecruiters–Tinybird connection.

Real-time

Two-way sync

Changes in Smartrecruiters or Tinybird instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Smartrecruiters or Tinybird data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Smartrecruiters or Tinybird record.

Observability

Monitoring

Track your Smartrecruiters ⇄ Tinybird sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Smartrecruiters and Tinybird.

How the Smartrecruiters and Tinybird connectors work

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide

Tinybird

Integration surface
REST API (Events API for ingestion, published query endpoints) with a ClickHouse SQL dialect
Authentication
Scoped auth tokens
Change detection
Append-oriented ingestion; reads are pulled by querying published endpoints, no outbound CDC
Capabilities
read · write
Rate limits
Subject to the platform's ingestion and query rate limits; batch appends where possible.
How it works

How to connect Smartrecruiters to Tinybird — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Smartrecruiters and Tinybird with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Smartrecruiters connected
    Tinybird connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Smartrecruiters and Tinybird objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Smartrecruiters ⇄ Tinybird
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Smartrecruiters Tinybird
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Smartrecruiters and Tinybird integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 431 integrations available for Smartrecruiters and Tinybird.

Popular · 7 of 431
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