Real-time
Two-way sync
Changes in HubSpot or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.
CRM ⇄ Human resources
HubSpot to Smartrecruiters integration — real-time, two-way sync
Keep HubSpot and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect HubSpot and Smartrecruiters
Keep the people who own accounts in HubSpot in step with the workforce records in Smartrecruiters, so ownership, roles, and org structure stay current in both systems, in real time and in both directions.
HubSpot runs on people as much as on accounts: every contact, deal, and account has an owner, and those owners are employees whose roles, teams, and status are held in Smartrecruiters. Smartrecruiters is the system of record for the workforce, from new hires to promotions to departures, and often for the candidates the business is still deciding on. When the two systems are connected only by re-keying or an overnight export, they drift apart, and the CRM ends up assigning accounts to people who have left, holding territories that no longer match the org chart, and waiting days to give a new rep access.
Stacksync syncs Quote, Goal, Owner, Pipeline in HubSpot with Interviews, Offers, Users, Approvals in Smartrecruiters field by field, in real time, and in both directions. You decide which system owns which fields, so Smartrecruiters stays authoritative on roles and org structure while HubSpot keeps ownership and territory current, and Stacksync resolves conflicts by the rules you set.
Common use cases
- 01 Push product signup and usage events into HubSpot contact properties to drive lifecycle marketing segmentation.
- 02 Write warehouse-computed lead and account scores back to HubSpot properties on a schedule or in near real time.
- 03 Subscribe to the Webhooks API to react to new applications and status changes in near real time across downstream systems.
- 04 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update hiring status, tags, and custom fields in SQL while recruiters keep working in SmartRecruiters.
Common sync patterns
New team members provisioned when they are hired
When Smartrecruiters records a new hire, a matching user or owner is created in HubSpot, so a new rep can start working accounts without waiting on a manual setup ticket.
Ownership and territory follow the org chart
When a person changes team, manager, or region in Smartrecruiters, their accounts and territory assignments in HubSpot update to match, so pipeline stays with the right owner.
Deactivate access when someone leaves
When Smartrecruiters marks a worker as departed, the matching user in HubSpot is flagged or deactivated, so former employees do not keep CRM access after their last day.
What you can sync between HubSpot and Smartrecruiters
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| HubSpot objects | Smartrecruiters objects | How this pairing syncs | |
|---|---|---|---|
| Line Item Synced with incremental and full sync per the Stacksync docs. | Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). | Line Item is specific to HubSpot and Offers to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Product Synced with incremental and full sync per the Stacksync docs. | Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. | Product is specific to HubSpot and Users to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Ticket Synced with incremental and full sync per the Stacksync docs. | Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. | Ticket is specific to HubSpot and Approvals to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Quote Synced with incremental and full sync per the Stacksync docs. | Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. | Quote is specific to HubSpot and Candidates to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Goal Synced with incremental and full sync per the Stacksync docs. | Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. | Goal is specific to HubSpot and Applications to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Owner Synced with incremental and full sync per the Stacksync docs. | Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. | Owner is specific to HubSpot and Jobs to Smartrecruiters — each maps to any object or custom field on the other side. |
How changes propagate between HubSpot and Smartrecruiters
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
HubSpot Smartrecruiters Sub-second propagation
DetectionHubSpot pushes changes as they happen — webhook events backed by change data capture. Records: incremental near-real-time change tracking.
DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.
Smartrecruiters HubSpot Sub-second propagation
DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.
DeliveryEach detected change is written to HubSpot through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- HubSpot: Request limits vary by subscription tier and API type.
- Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with HubSpot ⇄ Smartrecruiters
Connect HubSpot and Smartrecruiters for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every HubSpot–Smartrecruiters connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever HubSpot or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single HubSpot or Smartrecruiters record.
Observability
Monitoring
Track your HubSpot ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between HubSpot and Smartrecruiters.
How the HubSpot and Smartrecruiters connectors work
HubSpot
- Integration surface
- REST API (CRM v3)
- Authentication
- OAuth (choose HubSpot account and authorize Stacksync); requires a HubSpot 'Super Admin' to grant access; optional "Grant access to sensitive fields" checkbox for sensitive/highly sensitive fields
- Change detection
- Records: incremental near-real-time change tracking. Associations: HubSpot has no native association CDC
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- Request limits vary by subscription tier and API type.
Smartrecruiters
- Integration surface
- SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
- Authentication
- X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
- Change detection
- Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
- Capabilities
- read · write · webhooks
- Rate limits
- Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
How it works
How to connect HubSpot to Smartrecruiters — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate HubSpot and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
HubSpot
connected
Smartrecruiters
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the HubSpot and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · HubSpot ⇄ SmartrecruitersCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
HubSpot SmartrecruitersCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
HubSpot and Smartrecruiters integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between HubSpot and Smartrecruiters: authenticate both systems, choose the objects to sync (such as HubSpot's Line Item and Product), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes — Stacksync ships production-grade connectors for both HubSpot and Smartrecruiters. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on HubSpot: Records: incremental near-real-time change tracking. Associations: HubSpot has no native association CDC. On Smartrecruiters: Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the HubSpot side: Quote, Goal, Owner, Pipeline, plus custom fields where HubSpot exposes them. On the Smartrecruiters side: Interviews, Offers, Users, Approvals. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for HubSpot and Smartrecruiters: New team members provisioned when they are hired; Ownership and territory follow the org chart; Deactivate access when someone leaves. When Smartrecruiters records a new hire, a matching user or owner is created in HubSpot, so a new rep can start working accounts without waiting on a manual setup ticket.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
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