Real-time
Two-way sync
Changes in Rillet or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.
Accounting and finance ⇄ Human resources
Rillet to Smartrecruiters integration — real-time, two-way sync
Keep Rillet and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Rillet and Smartrecruiters
Keep the employee, department, and cost records that Rillet and Smartrecruiters share consistent in real time, so the finance system and the people system stop drifting apart.
Rillet runs the money side of the company: who gets paid, what it costs, and which part of the business the cost belongs to. Smartrecruiters runs the people side: who works here, which team they sit in, and how their employment changes over time. The two overlap on the same people and the same org structure, because every employee is also a payee and every department is also a cost center. When that overlap is maintained by hand, a new hire, a transfer, or a termination has to be keyed twice, and the two systems start to disagree about who is active and where the cost lands.
Stacksync syncs Custom Field, Account, Customer, Vendor in Rillet with Applications, Jobs, Job Postings, Interviews in Smartrecruiters bi-directionally and in real time. A person added, updated, or deactivated on either side appears on the other within seconds, with field-level mapping and conflict resolution in place of CSV exports and nightly batch jobs.
That matters most when money follows a people event. A hire that finance can pay, a leaver whose access ends, a transfer that redirects cost to the right team, all happen from one change instead of two, so headcount and spend reconcile from the same set of records.
Common use cases
- 01 Push billing events from a product or usage-metering system into Rillet for revenue recognition.
- 02 Sync AR and collection status back to customer success tools ahead of renewals.
- 03 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update hiring status, tags, and custom fields in SQL while recruiters keep working in SmartRecruiters.
- 04 Write enriched or sourced Candidates from external sourcing tools into SmartRecruiters and keep contact fields refreshed as data changes.
Common sync patterns
Status changes propagate
A role, department, or employment-status change in either system updates the other within seconds, so cost allocation, access, and reporting reflect the current state.
People-driven costs land in finance
Compensation, reimbursements, or other costs tied to a person on the Smartrecruiters side flow into Rillet for posting, so the books reflect what people actually cost without manual re-entry.
New person becomes a known record in finance
When someone is added in Smartrecruiters, a matching employee or payee record appears in Rillet, ready for payroll, expenses, or cost allocation without anyone rekeying the details.
What you can sync between Rillet and Smartrecruiters
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Rillet objects | Smartrecruiters objects | How this pairing syncs | |
|---|---|---|---|
| Invoice Synced with incremental and full sync per the Stacksync docs. | Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. | Invoice is specific to Rillet and Jobs to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Credit Memo Synced with incremental and full sync per the Stacksync docs. | Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). | Credit Memo is specific to Rillet and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Bill Synced with incremental and full sync per the Stacksync docs. | Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. | Bill is specific to Rillet and Interviews to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Journal Entry Synced with incremental and full sync per the Stacksync docs. | Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). | Journal Entry is specific to Rillet and Offers to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Invoice Payment Synced with incremental and full sync per the Stacksync docs. | Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. | Invoice Payment is specific to Rillet and Users to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Charge Synced with incremental and full sync per the Stacksync docs. | Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. | Charge is specific to Rillet and Approvals to Smartrecruiters — each maps to any object or custom field on the other side. |
How changes propagate between Rillet and Smartrecruiters
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Rillet Smartrecruiters Sub-second propagation
DetectionRillet pushes changes as they happen — webhook events backed by change data capture. Near real-time updates via change tracking.
DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.
Smartrecruiters Rillet Sub-second propagation
DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.
DeliveryEach detected change is written to Rillet through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Rillet: Subject to the platform's API rate limits.
- Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Rillet ⇄ Smartrecruiters
Connect Rillet and Smartrecruiters for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Rillet–Smartrecruiters connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Rillet or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Rillet or Smartrecruiters record.
Observability
Monitoring
Track your Rillet ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Rillet and Smartrecruiters.
How the Rillet and Smartrecruiters connectors work
Rillet
- Integration surface
- REST API (OpenAPI-specified, with production and sandbox environments)
- Authentication
- API key generated in Rillet (Organization Setting -> API Access); uncheck Read Only for bidirectional sync, check Read Only for one-way sync
- Change detection
- Near real-time updates via change tracking; incremental sync per object, with delete detection (some objects checked every 1h or 4h)
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- Subject to the platform's API rate limits.
Smartrecruiters
- Integration surface
- SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
- Authentication
- X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
- Change detection
- Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
- Capabilities
- read · write · webhooks
- Rate limits
- Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
How it works
How to connect Rillet to Smartrecruiters — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Rillet and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Rillet
connected
Smartrecruiters
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Rillet and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Rillet ⇄ SmartrecruitersCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Rillet SmartrecruitersCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Rillet and Smartrecruiters integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Rillet and Smartrecruiters: authenticate both systems, choose the objects to sync (such as Rillet's Invoice and Credit Memo), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Rillet and Smartrecruiters records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Rillet and Smartrecruiters connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Rillet–Smartrecruiters integration in-house.
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Yes — Stacksync ships production-grade connectors for both Rillet and Smartrecruiters. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Rillet: Near real-time updates via change tracking; incremental sync per object, with delete detection (some objects checked every 1h or 4h). On Smartrecruiters: Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Rillet side: Custom Field, Account, Customer, Vendor, plus custom fields where Rillet exposes them. On the Smartrecruiters side: Applications, Jobs, Job Postings, Interviews. Stacksync auto-detects both schemas and converts types between the two systems.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 427 integrations available for Rillet and Smartrecruiters.
Popular · 7 of 427
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Rillet ⇄ Oracle Fusion Cloud HCM -
Rillet ⇄ Ukg Pro -
Rillet ⇄ Greenhouse -
Smartrecruiters ⇄ Hyperline -
Smartrecruiters ⇄ Pigment -
Smartrecruiters ⇄ QuickBooks -
Smartrecruiters ⇄ Stripe
No integrations match .
