Real-time
Two-way sync
Changes in Google Sheets or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.
Business productivity ⇄ Human resources
Google Sheets to Smartrecruiters integration — real-time, two-way sync
Keep Google Sheets and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Google Sheets and Smartrecruiters
Keep the people, teams, and status that Google Sheets and Smartrecruiters share aligned in real time, so a hire, role change, or departure recorded in one reaches the other within seconds.
Each tool in Google Sheets keeps its own list of who can use it: users, members, or agents, along with the team they sit on and whether they are still active. Smartrecruiters is the authoritative record of the same people as employees, with their department, manager, and employment status. When those two are connected only by manual account admin or a periodic export, the work tools drift: new hires wait days for access, team and manager changes never catch up, and people who have left keep standing accounts.
Stacksync syncs Sheets (tabs), Rows, Ranges, Named ranges in Google Sheets with Jobs, Job Postings, Interviews, Offers in Smartrecruiters bi-directionally and in real time. A person added, moved, or offboarded in Smartrecruiters creates or updates the matching user in Google Sheets within seconds, with field-level mapping and conflict resolution in place of spreadsheets and one-off account changes. Where Google Sheets captures details of its own, such as a corrected contact or a login identity, those can flow back to Smartrecruiters in whichever direction you configure.
Because the sync is field-level, each system keeps its own extras; only the shared facts, who a person is, which team they belong to, and whether their access should be on, are held in agreement.
Common use cases
- 01 Give ops and finance teams an editable spreadsheet view of CRM or database records, with edits written back to the source.
- 02 Publish pipeline, revenue, or inventory snapshots from a warehouse into a shared sheet for reporting.
- 03 Stream Jobs and Job Postings into a reporting database for requisition, funnel, and time-to-fill dashboards.
- 04 Export Interviews and Offers to a data warehouse to analyze interviewer load, offer-acceptance rates, and hiring outcomes.
Common sync patterns
Where Google Sheets routes or assigns work by person: assignments follow the org
When someone changes teams or managers in Smartrecruiters, the queues, ownership, or approvals in Google Sheets update to match, so work reaches whoever holds the role now.
Onboarding: access ready on day one
A new hire recorded in Smartrecruiters creates the matching user in Google Sheets with the right team and manager already set, so people can start working without waiting on a provisioning ticket.
Offboarding: no standing access after a departure
When someone is marked as leaving in Smartrecruiters, the matching account in Google Sheets is deactivated or flagged, so departures do not leave open access behind.
What you can sync between Google Sheets and Smartrecruiters
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Google Sheets objects | Smartrecruiters objects | How this pairing syncs | |
|---|---|---|---|
| Named ranges Stable references that keep sync mappings valid when the grid moves. | Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. | Named ranges is specific to Google Sheets and Candidates to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Cell values Untyped by default, so syncs handle type coercion for dates and numbers. | Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. | Cell values is specific to Google Sheets and Applications to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Spreadsheets The file-level container a sync connects to, identified by spreadsheet ID. | Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. | Spreadsheets is specific to Google Sheets and Jobs to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Sheets (tabs) Individual worksheets, typically mapped one-to-one to a synced table. | Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). | Sheets (tabs) is specific to Google Sheets and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Rows Treated as records; a header row usually defines field names. | Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. | Rows is specific to Google Sheets and Interviews to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Ranges Addressed in A1 notation for batched reads and writes. | Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). | Ranges is specific to Google Sheets and Offers to Smartrecruiters — each maps to any object or custom field on the other side. |
How changes propagate between Google Sheets and Smartrecruiters
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Google Sheets Smartrecruiters Interval-based propagation
DetectionStacksync polls Google Sheets for changes on an incremental schedule, reading only records changed since the previous pass. Polling.
DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.
Smartrecruiters Google Sheets Sub-second propagation
DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.
DeliveryEach detected change is written to Google Sheets through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Google Sheets: Subject to per-minute read and write quotas per project and per user, so large syncs are batched.
- Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Google Sheets ⇄ Smartrecruiters
Connect Google Sheets and Smartrecruiters for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Google Sheets–Smartrecruiters connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Google Sheets or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Google Sheets or Smartrecruiters record.
Observability
Monitoring
Track your Google Sheets ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Google Sheets and Smartrecruiters.
How the Google Sheets and Smartrecruiters connectors work
Google Sheets
- Integration surface
- REST API (Google Sheets API), with file-level change signals available through the Drive API
- Authentication
- OAuth 2.0 (user consent) or Google service accounts
- Change detection
- Polling; the Sheets API has no cell-level webhooks, and Drive push notifications only signal file-level changes
- Capabilities
- read · write
- Rate limits
- Subject to per-minute read and write quotas per project and per user, so large syncs are batched.
Smartrecruiters
- Integration surface
- SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
- Authentication
- X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
- Change detection
- Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
- Capabilities
- read · write · webhooks
- Rate limits
- Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
How it works
How to connect Google Sheets to Smartrecruiters — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Google Sheets and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Google Sheets
connected
Smartrecruiters
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Google Sheets and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Google Sheets ⇄ SmartrecruitersCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Google Sheets SmartrecruitersCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Google Sheets and Smartrecruiters integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Google Sheets and Smartrecruiters: authenticate both systems, choose the objects to sync (such as Google Sheets's Named ranges and Cell values), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes — Stacksync ships production-grade connectors for both Google Sheets and Smartrecruiters. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Google Sheets: Polling; the Sheets API has no cell-level webhooks, and Drive push notifications only signal file-level changes. On Smartrecruiters: Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Google Sheets side: Sheets (tabs), Rows, Ranges, Named ranges, plus custom fields where Google Sheets exposes them. On the Smartrecruiters side: Jobs, Job Postings, Interviews, Offers. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Google Sheets and Smartrecruiters: Where Google Sheets routes or assigns work by person: assignments follow the org; Onboarding: access ready on day one; Offboarding: no standing access after a departure. When someone changes teams or managers in Smartrecruiters, the queues, ownership, or approvals in Google Sheets update to match, so work reaches whoever holds the role now.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 513 integrations available for Google Sheets and Smartrecruiters.
Popular · 8 of 513
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Google Sheets ⇄ Ukg Pro -
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Google Sheets ⇄ Jobvite -
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Smartrecruiters ⇄ Smartsheet -
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Smartrecruiters ⇄ Zendesk
No integrations match .
