Zapier, Make and Power Automate alternative
Zapier and Make alternative for two-way sync and CRM/ERP workflows
Stacksync is the Zapier and Make alternative for flows whose job is keeping two systems' records in step: it runs managed two-way sync between your CRM, ERP and databases, plus multi-step workflows with retries, a dead-letter queue and replay. Pricing is published per plan and based on active syncs and records in sync. /pricing lists no per-step meter: workflow runs count against each plan's execution allowance instead of being billed as tasks or operations.
For a few low-volume Zaps, Zapier stays cheaper. Keep those running and move the record sync that keeps breaking.
Trusted by teams running business-critical sync
At a glance
Stacksync vs Zapier, Make and Power Automate
Zapier, Make and Power Automate move events from one app to another. Stacksync keeps records in two systems consistent and runs workflows on top. The table shows where that difference lands in cost and operations.
Last updated . Competitor billing units come from the Zapier, Make and Microsoft pricing pages as of that date. Check current terms before you compare totals. Stacksync plan details: /pricing.
Keep what works
When Zapier or Make is enough, and when to add Stacksync
Most teams that call us keep some Zaps. The question is which flows belong in an automation tool and which belong in a sync.
Stay on Zapier or Make when
- The automation runs one way: a form fill posts to Slack, a closed deal creates a folder.
- Volume is low, and a missed run means a retry, not a wrong invoice.
- A business user owns the flow and nobody asks for Git history or a staging copy.
- The app you need only has a Zapier or Make integration.
Add Stacksync when
- Two systems edit the same records, and a pair of Zaps overwrites changes or loops.
- Fields arrive blank after a mapping breaks, and you find out days later.
- You need to write many fields into a CRM, PSA or ERP object and the prebuilt action exposes a few.
- Only one or two people on your team can debug the flows.
- Your task or operation count climbs each time a source system re-fires an event.
Run both during the move, or for good
Buyers we spoke with rarely migrated everything. The pattern that worked: move the record sync that kept breaking to Stacksync, leave the working Zaps alone, and point any Zap that needs clean data at the database or app that Stacksync keeps in sync. You can retire the rest later, one flow at a time, or never.
If the Zaps connect Airtable and Supabase, see the Airtable and Supabase two-way sync page. For the underlying model, read how two-way sync works.
Where flows break
Where Zapier and Make flows break as volume grows
These are the failure patterns buyers described to us, and what Stacksync does about each one.
Blank or partial fields
A one-way mapping keeps running after a source field goes empty or changes type, so the CRM fills with blanks and nobody notices until a report looks wrong. One buyer saw the same blank-data problem across Zapier and three other tools. In Stacksync, a failed workflow run lands in a dead-letter queue with its input payload, step outputs and error message, and the log explorer lets you search and filter execution logs.
Duplicate triggers that inflate the bill
One buyer's Zapier task count jumped after an ERP go-live because the ERP fired its webhook several times per record. Any meter that counts runs counts those duplicates, Stacksync's execution allowance included. The fix sits upstream: filter triggers by predicate so only relevant changes start a run, and let two-way sync carry record state, where repeated updates to a record already in sync add no cost.
Prebuilt actions that expose a few fields
A PSA or ERP action in Zapier or Make can cover a handful of fields when your process needs a dozen or more. A Stacksync sync can include as many tables, objects, fields and columns as you need, within what the connector can write. Write support varies by connector and object, so confirm yours in the connector catalog or a pilot.
ERP updates that go one record at a time
Some ERP APIs only accept record-by-record updates. On Make, each update is a module run, so a bulk price change becomes thousands of operations. Through a Stacksync sync, those updates count as changes to records already in sync, which the /pricing FAQ lists as unlimited.
Flows only one person can debug
When one or two people can read the flows, every failure waits for them. Every Stacksync plan versions each workflow change, and anyone with access can open the log and see which step failed and why. From Pro, Configuration as Code keeps workflow definitions as YAML in Git and the Stacksync CLI deploys them. Enterprise adds separate Dev, Staging and Production environments.
Pricing math
Per-task vs plan pricing: a 10-step workflow that runs 10,000 times a month
Zapier and Make meter the steps inside each run. /pricing lists no per-step meter for Stacksync: runs count against the plan's workflow execution allowance.
| Zapier | Make | Stacksync | |
|---|---|---|---|
| Billing unit | Task: each successful action step | Operation, now billed as a credit: each module run | Plan price, based on active syncs and records in sync |
| 10 steps x 10,000 runs | About 90,000 tasks. The trigger is free, and some built-in utility steps are too. | About 100,000 operations or credits, trigger module included. | Runs count against the plan's workflow execution allowance. /pricing lists no per-step meter. |
| What it costs | Professional plan, 100,000-task tier: $489/mo billed annually ($733.50 month-to-month). | The 150,000-credit tier, the first above 100,000. Make prices it in the calculator on its pricing page. | Starter $1,000/mo billed annually ($1,400 month-to-month). Pro $3,000/mo ($3,700). |
| Workflows included | Set by the Zapier plan. | Set by the Make plan. | Starter 5, Pro and Managed Pro 25, Enterprise unlimited. |
Zapier and Make figures from zapier.com/pricing and make.com/en/pricing, as of September 2026. Check current terms before you compare totals.
What Starter and Pro include
Starter includes 1 active sync and 50K records in sync, plus the workflow execution allowance listed on /pricing. Pro includes 3 active syncs, 1M records in sync and the monitoring dashboard. Starter includes 5 workflows; Pro and Managed Pro include 25; Enterprise is unlimited. Teams with more than 5 multi-step flows start on Pro. Updates to a record already in sync do not add cost; new records above the allowance start at $8 per 1,000. Workflow execution allowances by plan are on /pricing; confirm what happens above yours when you scope.
Where the lines cross
At low volume, Zapier and Make cost less. For the workload above, Zapier's Professional plan lists $489 a month billed annually, under half of Starter's $1,000. Zapier's Professional price passes $1,000 a month, billed annually, at its 300,000-task tier ($1,069), or about 33,000 runs of the same 10-step Zap. Before you set that against Starter, check which Stacksync plan's workflow and execution allowance on /pricing covers the same runs. More than 5 workflows, or a larger run count, can land you on Pro at $3,000 a month billed annually.
If your bill for this workload sits under $1,000 a month and none of it needs two-way sync, stay where you are. Stacksync starts to pay off in three cases:
- Your Zapier or Make bill approaches the Starter or Pro price.
- Most of your steps copy record changes between two systems. A two-way sync carries those changes, and /pricing does not charge for updates to records already in sync.
- Failures cost more than the subscription: weeks of wrong order data, or a consultant on call for each broken flow.
Price your current monthly task or credit count on the vendor's pricing page, then compare it with the plans on /pricing. For a larger footprint, book a scoping call and bring your task history.
Reliability
What happens when a step fails
Stacksync treats a failed run as work to finish, and keeps the context your team needs to finish it.
Retries
Failed steps retry with exponential backoff for up to 7 days, so a short outage in a target system clears on its own.
Dead-letter queue
When retries run out, the run lands in a dead-letter queue with its input payload, step outputs and error message.
Replay from any step
Fix the cause, then replay the failed run from the step that broke. Replay is on every plan.
Durable runs
A server restart does not lose in-flight work. Runs pick up where they stopped.
Alerts and monitoring by plan
Email alerts come on every plan. Enterprise adds Slack, WhatsApp, PagerDuty, webhooks, Sentry, Datadog and New Relic. The monitoring dashboard starts on Pro, and the log explorer lets your team search execution logs without opening the builder. Log retention varies by plan; see /pricing.
Change control
Every plan includes workflow versioning and replay, so you can trace and roll back a workflow to an earlier version. Configuration as Code (YAML in Git, CLI deploys) comes with Pro and up; separate Dev, Staging and Production environments come with Enterprise. Rolling back a workflow version does not reverse data it already wrote to a target system; plan corrections as a new run.
Power Automate
Power Automate alternative for Dynamics 365 and systems outside Microsoft
Buyers who came to us from Power Automate described two problems. Flows between Dynamics 365 and an app outside Microsoft failed when users changed many records at once, and every fix meant booking time with an outside Microsoft partner. Nobody on the team could change the flow alone.
Stacksync keeps Dynamics 365 in two-way sync with databases such as Postgres, MongoDB and SQL Server, or with SaaS apps, and runs workflows on the synced data. Failed steps retry and replay as described above, and from Pro, Configuration as Code keeps your workflow definitions as YAML in Git. Browse the connector catalog for the Dynamics 365 editions and objects you use.
Stay on Power Automate when your contract requires FedRAMP or an Azure Government cloud, since Stacksync does not list FedRAMP authorization, or when the flow lives entirely inside Microsoft 365: Teams approvals, SharePoint and Outlook.
Compliance
PHI and regulated data: Zapier, Make, n8n and Stacksync
Stacksync supports HIPAA-aligned deployments under a Business Associate Agreement (BAA). The /pricing compare table shows which plans include HIPAA, SOC 2 Type II and ISO 27001. The HIPAA page and /security cover controls, encryption and access.
- Zapier and Make. Read each vendor's current BAA and data-processing terms before PHI touches a flow. Buyers we spoke with ruled Zapier out for PHI workflows after that review.
- n8n. Self-hosted n8n can run inside your own HIPAA environment. Hosting, patching, access control and audit evidence then sit with your team. One implementation partner told us n8n kept stalling security reviews on healthcare deals.
- Power Automate. Microsoft's compliance terms cover it for many healthcare tenants, which makes it a fair choice for flows that stay inside Microsoft.
For an EHR example, see why Zapier, Make and n8n fall short for eClinicalWorks integration.
FAQ
Common questions
What is the best Zapier alternative for two-way sync?
If your Zaps exist to keep records consistent between two systems, such as a CRM and an ERP or a database and a SaaS app, a two-way sync tool fits better than a pair of one-way Zaps pointed at each other. Stacksync runs managed two-way sync with field mapping and conflict resolution, and adds multi-step workflows for the rules around it. For one-way notifications and simple app-to-app automations, Zapier remains a good choice.
Zapier charges per task. Is there an alternative that does not charge per step?
Stacksync prices plans on active syncs and records in sync rather than per task, and /pricing lists no per-step meter: workflow runs count against each plan's execution allowance, so confirm how multi-step runs count when you scope. Zapier counts each successful action step as a task. The trigger does not count, and neither do some built-in utility steps, so a 10-step Zap that runs 10,000 times uses about 90,000 tasks. Make counts every module run, trigger included, and now bills them as credits. Stacksync plans start at $1,000 per month billed annually.
Is Stacksync cheaper than Zapier or Make?
Not at low volume. Starter costs $1,000 per month billed annually ($1,400 month-to-month) and Pro costs $3,000 ($3,700). Starter includes 5 workflows; Pro and Managed Pro include 25; Enterprise is unlimited. Teams with more than 5 multi-step flows start on Pro. For comparison, a 10-step Zap that runs 10,000 times a month uses about 90,000 tasks, and Zapier's Professional plan lists $489 a month billed annually for 100,000 tasks (September 2026). A team with a handful of low-volume Zaps pays less on Zapier or Make and should stay there. The comparison shifts when most of your tasks exist to copy record changes between systems: on Stacksync, updates to a record already in sync do not add cost. Price your current task count on the vendor's pricing page and compare it with the plans on /pricing.
Can I keep using Zapier alongside Stacksync?
Yes. Buyers we spoke with moved only the record sync that kept breaking and kept dozens of working Zaps in place. Some point their remaining Zaps at a database that Stacksync keeps in sync with the CRM or ERP, so the Zaps read clean data. Nothing forces a full migration.
What happens when a Stacksync workflow step fails?
Failed steps retry with exponential backoff for up to 7 days. If retries run out, the run lands in a dead-letter queue with its input payload, step outputs and error message. You fix the cause and replay the run from any step. Email alerts come on every plan; Slack, PagerDuty and webhook alerts are on Enterprise, per the /pricing compare table.
Is there a Power Automate alternative with monitoring and retries for Dynamics 365?
Stacksync connects Microsoft Dynamics 365 with systems outside Microsoft, such as a Postgres or SQL Server database or a SaaS app, through two-way sync and workflows with retries, replay and a log explorer. The monitoring dashboard starts on Pro. If your contract requires FedRAMP or an Azure Government cloud, stay on Power Automate: Stacksync does not list FedRAMP authorization.
Can I use Stacksync for PHI when Zapier or n8n are ruled out?
Stacksync supports HIPAA-aligned deployments under a Business Associate Agreement (BAA); the /pricing compare table shows which plans include HIPAA. Check each vendor's current BAA terms before you move PHI. Buyers we spoke with ruled Zapier out for PHI workflows. Self-hosted n8n can run inside your own HIPAA environment, which leaves the compliance work with your team.
Can Stacksync build and run the integrations for us?
Yes, on Managed Pro: $4,200 per month billed annually ($4,900 month-to-month). It includes everything in Pro plus a Stacksync engineering team that builds and maintains your integrations. The Managed Pro card on /pricing lists the scope.
