Real-time
Two-way sync
Changes in Chargebee or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.
Accounting and finance ⇄ Human resources
Chargebee to Smartrecruiters integration — real-time, two-way sync
Keep Chargebee and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Chargebee and Smartrecruiters
Keep the employee, department, and cost records that Chargebee and Smartrecruiters share consistent in real time, so the finance system and the people system stop drifting apart.
Chargebee runs the money side of the company: who gets paid, what it costs, and which part of the business the cost belongs to. Smartrecruiters runs the people side: who works here, which team they sit in, and how their employment changes over time. The two overlap on the same people and the same org structure, because every employee is also a payee and every department is also a cost center. When that overlap is maintained by hand, a new hire, a transfer, or a termination has to be keyed twice, and the two systems start to disagree about who is active and where the cost lands.
Stacksync syncs Subscriptions, Invoices, Credit notes, Items and item prices in Chargebee with Jobs, Job Postings, Interviews, Offers in Smartrecruiters bi-directionally and in real time. A person added, updated, or deactivated on either side appears on the other within seconds, with field-level mapping and conflict resolution in place of CSV exports and nightly batch jobs.
That matters most when money follows a people event. A hire that finance can pay, a leaver whose access ends, a transfer that redirects cost to the right team, all happen from one change instead of two, so headcount and spend reconcile from the same set of records.
Common use cases
- 01 Push invoices and credit notes into an accounting system or warehouse for revenue reporting.
- 02 Write plan changes initiated in an internal admin tool back into Chargebee subscriptions.
- 03 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update hiring status, tags, and custom fields in SQL while recruiters keep working in SmartRecruiters.
- 04 Write enriched or sourced Candidates from external sourcing tools into SmartRecruiters and keep contact fields refreshed as data changes.
Common sync patterns
One employee identity
A person's name, ID, or contact details corrected in either system update the other, so finance and HR reference the same person instead of maintaining two versions.
Department and cost-center alignment
The org structure maintained in Smartrecruiters keeps the departments or cost centers in Chargebee current, so spend and headcount roll up the same way.
Status changes propagate
A role, department, or employment-status change in either system updates the other within seconds, so cost allocation, access, and reporting reflect the current state.
What you can sync between Chargebee and Smartrecruiters
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Chargebee objects | Smartrecruiters objects | How this pairing syncs | |
|---|---|---|---|
| Subscriptions Recurring billing state (plan, term, status) synced to CRM and product databases. | Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. | Subscriptions is specific to Chargebee and Interviews to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Invoices Issued billing documents synced to accounting and revenue reporting. | Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). | Invoices is specific to Chargebee and Offers to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Credit notes Adjustments and refund documents needed for accurate revenue reconciliation. | Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. | Credit notes is specific to Chargebee and Users to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Items and item prices The product catalog (plans, addons, charges) referenced by every subscription. | Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. | Items and item prices is specific to Chargebee and Approvals to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Payment sources Stored payment methods; usually read-only metadata in syncs for compliance reasons. | Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. | Payment sources is specific to Chargebee and Candidates to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Transactions Payment attempts and outcomes synced for dunning and finance workflows. | Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. | Transactions is specific to Chargebee and Applications to Smartrecruiters — each maps to any object or custom field on the other side. |
How changes propagate between Chargebee and Smartrecruiters
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Chargebee Smartrecruiters Sub-second propagation
DetectionChargebee notifies Stacksync of record changes through webhook events. Webhooks for all major object events, plus a pollable Events resource that records every change.
DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.
Smartrecruiters Chargebee Sub-second propagation
DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.
DeliveryEach detected change is written to Chargebee through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Chargebee: Subject to plan-based API rate limits enforced per site.
- Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Chargebee ⇄ Smartrecruiters
Connect Chargebee and Smartrecruiters for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Chargebee–Smartrecruiters connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Chargebee or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Chargebee or Smartrecruiters record.
Observability
Monitoring
Track your Chargebee ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Chargebee and Smartrecruiters.
How the Chargebee and Smartrecruiters connectors work
Chargebee
- Integration surface
- REST API
- Authentication
- API key sent via HTTP basic authentication (key as the username), scoped per site with test and live environments
- Change detection
- Webhooks for all major object events, plus a pollable Events resource that records every change
- Capabilities
- read · write · webhooks
- Rate limits
- Subject to plan-based API rate limits enforced per site
Smartrecruiters
- Integration surface
- SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
- Authentication
- X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
- Change detection
- Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
- Capabilities
- read · write · webhooks
- Rate limits
- Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
How it works
How to connect Chargebee to Smartrecruiters — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Chargebee and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Chargebee
connected
Smartrecruiters
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Chargebee and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Chargebee ⇄ SmartrecruitersCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Chargebee SmartrecruitersCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Chargebee and Smartrecruiters integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Chargebee and Smartrecruiters: authenticate both systems, choose the objects to sync (such as Chargebee's Subscriptions and Invoices), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Chargebee and Smartrecruiters records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Chargebee and Smartrecruiters connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Chargebee–Smartrecruiters integration in-house.
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Yes — Stacksync ships production-grade connectors for both Chargebee and Smartrecruiters. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Chargebee: Webhooks for all major object events, plus a pollable Events resource that records every change. On Smartrecruiters: Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Chargebee side: Subscriptions, Invoices, Credit notes, Items and item prices, plus custom fields where Chargebee exposes them. On the Smartrecruiters side: Jobs, Job Postings, Interviews, Offers. Stacksync auto-detects both schemas and converts types between the two systems.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 489 integrations available for Chargebee and Smartrecruiters.
Popular · 8 of 489
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Chargebee ⇄ Jobvite -
Chargebee ⇄ Lever -
Chargebee ⇄ Namely -
Chargebee ⇄ Paylocity -
Smartrecruiters ⇄ QuickBooks -
Smartrecruiters ⇄ Stripe -
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Smartrecruiters ⇄ Zuora
No integrations match .
