Real-time
Two-way sync
Changes in Acumatica or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ Human resources
Acumatica to Smartrecruiters integration — real-time, two-way sync
Keep Acumatica and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Acumatica and Smartrecruiters
Sync the workers, org structure, and cost centers that Acumatica and Smartrecruiters share in real time, so the people Smartrecruiters manages stay current in the system that runs finance and operations.
Smartrecruiters is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Acumatica runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.
Stacksync syncs Customers, Vendors, Sales Orders, Invoices in Acumatica with Applications, Jobs, Job Postings, Interviews in Smartrecruiters field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Acumatica keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.
Common use cases
- 01 Sync vendor bills from AP automation tools into Acumatica for approval and payment.
- 02 Align Acumatica's built-in CRM opportunities and cases with an external sales or support platform.
- 03 Export Interviews and Offers to a data warehouse to analyze interviewer load, offer-acceptance rates, and hiring outcomes.
- 04 Subscribe to the Webhooks API to react to new applications and status changes in near real time across downstream systems.
Common sync patterns
Where Smartrecruiters runs payroll: labor cost in the books
Pay and compensation data from Smartrecruiters posts into Acumatica as labor cost, so finance sees workforce spend without re-entering it by hand.
Where Smartrecruiters is the worker system of record: one employee master
When a worker is hired, moved, or offboarded in Smartrecruiters, the matching employee record in Acumatica is created, updated, or deactivated, so the business system reflects the workforce as it actually is.
New hires ready to transact in Acumatica
A new person set up in Smartrecruiters becomes an employee record in Acumatica in time to submit expenses, enter time, or approve a purchase, without waiting on manual setup.
What you can sync between Acumatica and Smartrecruiters
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Acumatica objects | Smartrecruiters objects | How this pairing syncs | |
|---|---|---|---|
| Projects Project cost and billing structures synced with delivery tools. | Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. | Projects is specific to Acumatica and Approvals to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Opportunities and Cases Built-in CRM records synced with external sales and support tools. | Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. | Opportunities and Cases is specific to Acumatica and Candidates to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Customers AR master data synced with CRMs and billing tools. | Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. | Customers is specific to Acumatica and Applications to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Vendors Supplier records aligned with procurement and AP automation. | Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. | Vendors is specific to Acumatica and Jobs to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Sales Orders Order documents created from e-commerce and CRM systems, read back for fulfillment status. | Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). | Sales Orders is specific to Acumatica and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Invoices AR and AP billing documents synced for payment tracking and CRM visibility. | Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. | Invoices is specific to Acumatica and Interviews to Smartrecruiters — each maps to any object or custom field on the other side. |
How changes propagate between Acumatica and Smartrecruiters
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Acumatica Smartrecruiters Sub-second propagation
DetectionAcumatica notifies Stacksync of record changes through webhook events. Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields.
DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.
Smartrecruiters Acumatica Sub-second propagation
DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.
DeliveryEach detected change is written to Acumatica through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Acumatica ⇄ Smartrecruiters
Connect Acumatica and Smartrecruiters for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Acumatica–Smartrecruiters connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Acumatica or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Acumatica or Smartrecruiters record.
Observability
Monitoring
Track your Acumatica ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Acumatica and Smartrecruiters.
How the Acumatica and Smartrecruiters connectors work
Acumatica
- Integration surface
- Contract-based REST API (JSON over versioned endpoints), plus SOAP web services and OData access to Generic Inquiries
- Authentication
- OAuth 2.0 or cookie-based session login with Acumatica credentials
- Change detection
- Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields
- Capabilities
- read · write · webhooks
Smartrecruiters
- Integration surface
- SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
- Authentication
- X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
- Change detection
- Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
- Capabilities
- read · write · webhooks
- Rate limits
- Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
How it works
How to connect Acumatica to Smartrecruiters — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Acumatica and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Acumatica
connected
Smartrecruiters
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Acumatica and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Acumatica ⇄ SmartrecruitersCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Acumatica SmartrecruitersCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Acumatica and Smartrecruiters integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Acumatica and Smartrecruiters: authenticate both systems, choose the objects to sync (such as Acumatica's Projects and Opportunities and Cases), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes — Stacksync ships production-grade connectors for both Acumatica and Smartrecruiters. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Acumatica: Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields. On Smartrecruiters: Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Acumatica side: Customers, Vendors, Sales Orders, Invoices, plus custom fields where Acumatica exposes them. On the Smartrecruiters side: Applications, Jobs, Job Postings, Interviews. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Acumatica and Smartrecruiters: Where Smartrecruiters runs payroll: labor cost in the books; Where Smartrecruiters is the worker system of record: one employee master; New hires ready to transact in Acumatica. Pay and compensation data from Smartrecruiters posts into Acumatica as labor cost, so finance sees workforce spend without re-entering it by hand.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 516 integrations available for Acumatica and Smartrecruiters.
Popular · 8 of 516
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Acumatica ⇄ D2l Brightspace -
Acumatica ⇄ Oracle Fusion Cloud HCM -
Acumatica ⇄ Ukg Pro -
Acumatica ⇄ Greenhouse -
Smartrecruiters ⇄ QAD ERP -
Smartrecruiters ⇄ Rootstock ERP -
Smartrecruiters ⇄ Sage 100 - Smartrecruiters ⇄ Sage 300
No integrations match .
