Skip to content
ERP ⇄ Human resources

Sage Intacct to Smartrecruiters integration — real-time, two-way sync

Keep Sage Intacct and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

Case study
Migrated from MuleSoft
Case study
Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
Case study
Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect Sage Intacct and Smartrecruiters

Sync the workers, org structure, and cost centers that Sage Intacct and Smartrecruiters share in real time, so the people Smartrecruiters manages stay current in the system that runs finance and operations.

Smartrecruiters is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Sage Intacct runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.

Stacksync syncs AR Invoices, AP Bills, Payments, Order Entry Transactions in Sage Intacct with Users, Approvals, Candidates, Applications in Smartrecruiters field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Sage Intacct keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Sync vendors and AP bills with procurement and spend management tools.
  • 02 Keep project and department dimensions aligned with a PSA or HRIS so coding stays consistent across systems.
  • 03 Subscribe to the Webhooks API to react to new applications and status changes in near real time across downstream systems.
  • 04 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update hiring status, tags, and custom fields in SQL while recruiters keep working in SmartRecruiters.

Common sync patterns

One org structure

Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in Sage Intacct roll up to the same structure Smartrecruiters maintains.

Reporting lines drive approvals

Manager and reporting-hierarchy changes in Smartrecruiters keep expense and purchase approval chains in Sage Intacct pointed at the right people.

Where Smartrecruiters runs payroll: labor cost in the books

Pay and compensation data from Smartrecruiters posts into Sage Intacct as labor cost, so finance sees workforce spend without re-entering it by hand.

What you can sync between Sage Intacct and Smartrecruiters

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Sage Intacct objects Smartrecruiters objects How this pairing syncs
AP Bills Payables documents written from procurement tools and OCR pipelines. Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. AP Bills is specific to Sage Intacct and Jobs to Smartrecruiters — each maps to any object or custom field on the other side.
Payments AR and AP payment records synced for cash application and status reporting. Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). Payments is specific to Sage Intacct and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side.
Order Entry Transactions Configurable sales transaction documents used as write targets for order-to-cash syncs. Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. Order Entry Transactions is specific to Sage Intacct and Interviews to Smartrecruiters — each maps to any object or custom field on the other side.
Purchasing Transactions Configurable procure-to-pay documents read and written by procurement integrations. Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). Purchasing Transactions is specific to Sage Intacct and Offers to Smartrecruiters — each maps to any object or custom field on the other side.
Dimensions Location, Department, Project, Class and similar tags carried on every synced transaction line. Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Dimensions is specific to Sage Intacct and Users to Smartrecruiters — each maps to any object or custom field on the other side.
Employees Employee records used for expense and payroll-adjacent syncs. Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. Employees is specific to Sage Intacct and Approvals to Smartrecruiters — each maps to any object or custom field on the other side.

How changes propagate between Sage Intacct and Smartrecruiters

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Sage Intacct Smartrecruiters Interval-based propagation

DetectionStacksync polls Sage Intacct for changes on an incremental schedule, reading only records changed since the previous pass. Polling on WHENMODIFIED audit fields.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Smartrecruiters Sage Intacct Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is written to Sage Intacct through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Sage Intacct ⇄ Smartrecruiters

Connect Sage Intacct and Smartrecruiters for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Sage Intacct–Smartrecruiters connection.

Real-time

Two-way sync

Changes in Sage Intacct or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Sage Intacct or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Sage Intacct or Smartrecruiters record.

Observability

Monitoring

Track your Sage Intacct ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Sage Intacct and Smartrecruiters.

How the Sage Intacct and Smartrecruiters connectors work

Sage Intacct

Integration surface
XML web services gateway; REST API on newer releases
Authentication
Web Services sender ID plus company login (session-based) on the XML gateway; OAuth 2.0 on the REST API
Change detection
Polling on WHENMODIFIED audit fields; no log-based CDC or general webhook surface
Capabilities
read · write

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide
How it works

How to connect Sage Intacct to Smartrecruiters — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Sage Intacct and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Sage Intacct connected
    Smartrecruiters connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Sage Intacct and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Sage Intacct ⇄ Smartrecruiters
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Sage Intacct Smartrecruiters
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
Try interactive demo
FAQ

Sage Intacct and Smartrecruiters integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 506 integrations available for Sage Intacct and Smartrecruiters.

Popular · 8 of 506
All Sage Intacct integrations All Smartrecruiters integrations Browse all integrations
Coworkers laughing in front of a laptop in a casual office setting

Your last integration took months.
Your next one takes a prompt.

Book a demo Tour the platform on your own