Real-time
Two-way sync
Changes in Pipedrive or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.
CRM ⇄ Human resources
Pipedrive to Smartrecruiters integration — real-time, two-way sync
Keep Pipedrive and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Pipedrive and Smartrecruiters
Keep the people who own accounts in Pipedrive in step with the workforce records in Smartrecruiters, so ownership, roles, and org structure stay current in both systems, in real time and in both directions.
Pipedrive runs on people as much as on accounts: every contact, deal, and account has an owner, and those owners are employees whose roles, teams, and status are held in Smartrecruiters. Smartrecruiters is the system of record for the workforce, from new hires to promotions to departures, and often for the candidates the business is still deciding on. When the two systems are connected only by re-keying or an overnight export, they drift apart, and the CRM ends up assigning accounts to people who have left, holding territories that no longer match the org chart, and waiting days to give a new rep access.
Stacksync syncs Persons, Organizations, Activities, MailThreads in Pipedrive with Applications, Jobs, Job Postings, Interviews in Smartrecruiters field by field, in real time, and in both directions. You decide which system owns which fields, so Smartrecruiters stays authoritative on roles and org structure while Pipedrive keeps ownership and territory current, and Stacksync resolves conflicts by the rules you set.
Common use cases
- 01 Keep Pipedrive organizations aligned with an invoicing or accounting system's customer records.
- 02 Trigger onboarding or provisioning workflows from the synced database when a deal reaches won.
- 03 Write enriched or sourced Candidates from external sourcing tools into SmartRecruiters and keep contact fields refreshed as data changes.
- 04 Stream Jobs and Job Postings into a reporting database for requisition, funnel, and time-to-fill dashboards.
Common sync patterns
Where Smartrecruiters tracks people the business also engages: contacts stay in sync
A person recorded in Smartrecruiters, such as a candidate or applicant, can create or update the matching contact in Pipedrive, so relationship history and outreach are not rebuilt from scratch when the same individual appears in both.
New team members provisioned when they are hired
When Smartrecruiters records a new hire, a matching user or owner is created in Pipedrive, so a new rep can start working accounts without waiting on a manual setup ticket.
Ownership and territory follow the org chart
When a person changes team, manager, or region in Smartrecruiters, their accounts and territory assignments in Pipedrive update to match, so pipeline stays with the right owner.
What you can sync between Pipedrive and Smartrecruiters
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Pipedrive objects | Smartrecruiters objects | How this pairing syncs | |
|---|---|---|---|
| Goals Synced with incremental and full sync per the Stacksync docs. | Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. | Goals is specific to Pipedrive and Jobs to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Leads Pre-pipeline inbox items; written in from forms and enrichment pipelines. | Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). | Leads is specific to Pipedrive and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Notes Free-form context on deals, persons, and organizations; usually read-only. | Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. | Notes is specific to Pipedrive and Interviews to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Pipelines Synced with incremental and full sync per the Stacksync docs. | Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). | Pipelines is specific to Pipedrive and Offers to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Deals Pipeline records with stage and value; the primary object for reporting and win-triggered automation. | Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. | Deals is specific to Pipedrive and Users to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Persons Contact records; synced with marketing tools and enriched from external data. | Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. | Persons is specific to Pipedrive and Approvals to Smartrecruiters — each maps to any object or custom field on the other side. |
How changes propagate between Pipedrive and Smartrecruiters
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Pipedrive Smartrecruiters Sub-second propagation
DetectionPipedrive notifies Stacksync of record changes through webhook events. Webhooks on per-object create, update, and delete events, with polling on update timestamps.
DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.
Smartrecruiters Pipedrive Sub-second propagation
DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.
DeliveryEach detected change is written to Pipedrive through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Pipedrive: Request budgets vary by plan and authentication method.
- Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Pipedrive ⇄ Smartrecruiters
Connect Pipedrive and Smartrecruiters for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Pipedrive–Smartrecruiters connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Pipedrive or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Pipedrive or Smartrecruiters record.
Observability
Monitoring
Track your Pipedrive ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Pipedrive and Smartrecruiters.
How the Pipedrive and Smartrecruiters connectors work
Pipedrive
- Integration surface
- REST API
- Authentication
- No-code guided connection: create a connection, select Pipedrive, then click "Allow and Install" (OAuth-style app install; docs do not name the protocol)
- Change detection
- Webhooks on per-object create, update, and delete events, with polling on update timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- Request budgets vary by plan and authentication method.
Smartrecruiters
- Integration surface
- SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
- Authentication
- X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
- Change detection
- Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
- Capabilities
- read · write · webhooks
- Rate limits
- Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
How it works
How to connect Pipedrive to Smartrecruiters — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Pipedrive and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Pipedrive
connected
Smartrecruiters
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Pipedrive and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Pipedrive ⇄ SmartrecruitersCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Pipedrive SmartrecruitersCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Pipedrive and Smartrecruiters integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Pipedrive and Smartrecruiters: authenticate both systems, choose the objects to sync (such as Pipedrive's Goals and Leads), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes — Stacksync ships production-grade connectors for both Pipedrive and Smartrecruiters. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Pipedrive: Webhooks on per-object create, update, and delete events, with polling on update timestamps. On Smartrecruiters: Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Pipedrive side: Persons, Organizations, Activities, MailThreads, plus custom fields where Pipedrive exposes them. On the Smartrecruiters side: Applications, Jobs, Job Postings, Interviews. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Pipedrive and Smartrecruiters: Where Smartrecruiters tracks people the business also engages: contacts stay in sync; New team members provisioned when they are hired; Ownership and territory follow the org chart. A person recorded in Smartrecruiters, such as a candidate or applicant, can create or update the matching contact in Pipedrive, so relationship history and outreach are not rebuilt from scratch when the same individual appears in both.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 523 integrations available for Pipedrive and Smartrecruiters.
Popular · 8 of 523
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Pipedrive ⇄ Hibob -
Pipedrive ⇄ Ceridian Dayforce -
Pipedrive ⇄ D2l Brightspace -
Pipedrive ⇄ Oracle Fusion Cloud HCM -
Smartrecruiters ⇄ Zoho SalesIQ -
Smartrecruiters ⇄ ZoomInfo -
Smartrecruiters ⇄ Vitally -
Smartrecruiters ⇄ DealCloud
No integrations match .
