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Database ⇄ Human resources

Couchbase to Smartrecruiters integration — real-time, two-way sync

Keep Couchbase and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Couchbase and Smartrecruiters

Put your workforce data where your apps can reach it: Couchbase and Smartrecruiters share the same people, positions, and org structure in real time.

Smartrecruiters is the system of record for the people side of the business — employees, candidates, roles, and the org structure around them. Couchbase is where internal tools, dashboards, provisioning jobs, and analytics actually read and store records. The overlap is the workforce itself: Applications, Jobs, Job Postings, Interviews in Smartrecruiters need to exist as queryable XDCR replications, Full-text search indexes, Buckets, Scopes in Couchbase before an app can act on them. When that bridge is a nightly export or a hand-run CSV, every downstream system spends the day working from a roster that has already moved on.

Stacksync syncs XDCR replications, Full-text search indexes, Buckets, Scopes in Couchbase with Applications, Jobs, Job Postings, Interviews in Smartrecruiters field by field, in real time. You decide which system owns which fields — Smartrecruiters typically owns identity and org attributes, while operational or computed values can flow back the other way — and Stacksync keeps every copy consistent, matching records on a stable key and resolving conflicts by rules you set.

The result is one live picture of the workforce on both sides: HR keeps its source of truth, and the database keeps a current mirror that internal apps, reports, and access controls can trust without a batch window in between.

Common use cases

  • 01 Sync Couchbase JSON documents into Postgres or a warehouse where analysts work with flattened relational tables.
  • 02 Stream document mutations via DCP into downstream systems so caches, search indexes, or warehouses stay current.
  • 03 Stream Jobs and Job Postings into a reporting database for requisition, funnel, and time-to-fill dashboards.
  • 04 Export Interviews and Offers to a data warehouse to analyze interviewer load, offer-acceptance rates, and hiring outcomes.

Common sync patterns

One directory of record

When a person record is added, changed, or deactivated in either system, the matching row in the other stays current, ending dual maintenance.

Reporting and analytics on current data

Applications, Jobs, Job Postings, Interviews replicate into Couchbase where they join operational tables, so headcount, roles, and status reports run on the live state without manual pulls.

Org and structure stay aligned

Groups, departments, managers, and reporting lines from Smartrecruiters stay consistent in Couchbase, so hierarchy-driven logic and permissions don't drift.

What you can sync between Couchbase and Smartrecruiters

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Couchbase objects Smartrecruiters objects How this pairing syncs
JSON Documents The core records; schemaless JSON keyed by document id, flattened or mapped to relational rows in syncs. Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). JSON Documents is specific to Couchbase and Offers to Smartrecruiters — each maps to any object or custom field on the other side.
Global Secondary Indexes Indexes that make SQL++ query-based extraction efficient. Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Global Secondary Indexes is specific to Couchbase and Users to Smartrecruiters — each maps to any object or custom field on the other side.
XDCR replications Cluster-to-cluster replication streams, useful context when choosing a sync source cluster. Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. XDCR replications is specific to Couchbase and Approvals to Smartrecruiters — each maps to any object or custom field on the other side.
Full-text search indexes Search indexes over documents, relevant when syncing searchable content. Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. Full-text search indexes is specific to Couchbase and Candidates to Smartrecruiters — each maps to any object or custom field on the other side.
Buckets Top-level data containers, roughly analogous to a database, that scope replication and memory quotas. Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. Buckets is specific to Couchbase and Applications to Smartrecruiters — each maps to any object or custom field on the other side.
Scopes Namespaces inside a bucket used to group collections, similar to schemas. Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. Scopes is specific to Couchbase and Jobs to Smartrecruiters — each maps to any object or custom field on the other side.

How changes propagate between Couchbase and Smartrecruiters

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Couchbase Smartrecruiters Sub-second propagation

DetectionChanges in Couchbase are captured at the source via change data capture — no polling loop against its API. Database Change Protocol (DCP) streams document mutations.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Smartrecruiters Couchbase Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is applied to Couchbase as a row-level write, with types converted between the two schemas.

Rate-limit considerations

  • Couchbase: Throughput is bounded by cluster sizing rather than API rate limits.
  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Couchbase ⇄ Smartrecruiters

Connect Couchbase and Smartrecruiters for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Couchbase–Smartrecruiters connection.

Real-time

Two-way sync

Changes in Couchbase or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Couchbase or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Couchbase or Smartrecruiters record.

Observability

Monitoring

Track your Couchbase ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Couchbase and Smartrecruiters.

How the Couchbase and Smartrecruiters connectors work

Couchbase

Integration surface
SQL++ (N1QL) query service, key-value SDK APIs, and REST management APIs
Authentication
Database credentials with role-based access control, typically over TLS
Change detection
Database Change Protocol (DCP) streams document mutations; SQL++ polling on document fields as an alternative
Capabilities
read · write · CDC
Rate limits
Throughput is bounded by cluster sizing rather than API rate limits

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide
How it works

How to connect Couchbase to Smartrecruiters — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Couchbase and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Couchbase connected
    Smartrecruiters connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Couchbase and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Couchbase ⇄ Smartrecruiters
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Couchbase Smartrecruiters
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Couchbase and Smartrecruiters integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 421 integrations available for Couchbase and Smartrecruiters.

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