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Accounting and finance ⇄ Human resources

Logisense to Smartrecruiters integration — real-time, two-way sync

Keep Logisense and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Logisense and Smartrecruiters

Keep the employee, department, and cost records that Logisense and Smartrecruiters share consistent in real time, so the finance system and the people system stop drifting apart.

Logisense runs the money side of the company: who gets paid, what it costs, and which part of the business the cost belongs to. Smartrecruiters runs the people side: who works here, which team they sit in, and how their employment changes over time. The two overlap on the same people and the same org structure, because every employee is also a payee and every department is also a cost center. When that overlap is maintained by hand, a new hire, a transfer, or a termination has to be keyed twice, and the two systems start to disagree about who is active and where the cost lands.

Stacksync syncs Package and Service, Account Service, Usage, Invoice in Logisense with Applications, Jobs, Job Postings, Interviews in Smartrecruiters bi-directionally and in real time. A person added, updated, or deactivated on either side appears on the other within seconds, with field-level mapping and conflict resolution in place of CSV exports and nightly batch jobs.

That matters most when money follows a people event. A hire that finance can pay, a leaver whose access ends, a transfer that redirects cost to the right team, all happen from one change instead of two, so headcount and spend reconcile from the same set of records.

Common use cases

  • 01 Stream Usage records from a warehouse or product event pipeline into LogiSense for rating and usage-based Invoices.
  • 02 Act on Payment Status Updated webhooks to update entitlements or dunning status in an operational database in near real time.
  • 03 Write enriched or sourced Candidates from external sourcing tools into SmartRecruiters and keep contact fields refreshed as data changes.
  • 04 Stream Jobs and Job Postings into a reporting database for requisition, funnel, and time-to-fill dashboards.

Common sync patterns

One employee identity

A person's name, ID, or contact details corrected in either system update the other, so finance and HR reference the same person instead of maintaining two versions.

Department and cost-center alignment

The org structure maintained in Smartrecruiters keeps the departments or cost centers in Logisense current, so spend and headcount roll up the same way.

Status changes propagate

A role, department, or employment-status change in either system updates the other within seconds, so cost allocation, access, and reporting reflect the current state.

What you can sync between Logisense and Smartrecruiters

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Logisense objects Smartrecruiters objects How this pairing syncs
Usage Metered usage records fed to the rating engine and classified by Usage Class and Unit; written in from product or warehouse event data. Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Usage is specific to Logisense and Users to Smartrecruiters — each maps to any object or custom field on the other side.
Invoice Generated billing documents with items, history, and status; typically read out to ERPs and warehouses for finance and reconciliation. Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. Invoice is specific to Logisense and Approvals to Smartrecruiters — each maps to any object or custom field on the other side.
Payment Payment records whose status changes emit webhooks; read for cash reconciliation and to drive dunning and provisioning workflows. Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. Payment is specific to Logisense and Candidates to Smartrecruiters — each maps to any object or custom field on the other side.
Extension Attribute Custom fields on entities via Extension/Attribute/Entity; discoverable so field mappings extend to org-specific data. Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. Extension Attribute is specific to Logisense and Applications to Smartrecruiters — each maps to any object or custom field on the other side.
Account Customer or partner records holding billing settings; hierarchical parent-child, synced two-way with CRM and warehouse customer tables. Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. Account is specific to Logisense and Jobs to Smartrecruiters — each maps to any object or custom field on the other side.
Contact People attached to an Account (billing, technical); synced two-way with CRM contacts and warehouse person records. Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). Contact is specific to Logisense and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side.

How changes propagate between Logisense and Smartrecruiters

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Logisense Smartrecruiters Sub-second propagation

DetectionLogisense notifies Stacksync of record changes through webhook events. Webhook event subscriptions push near-real-time notifications on record status changes (e.g.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Smartrecruiters Logisense Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is written to Logisense through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Logisense: No publicly documented fixed request cap; JWT access tokens are short-lived, and high-volume usage is ingested through mediation feeds rather than per-record API writes.
  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Logisense ⇄ Smartrecruiters

Connect Logisense and Smartrecruiters for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Logisense–Smartrecruiters connection.

Real-time

Two-way sync

Changes in Logisense or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Logisense or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Logisense or Smartrecruiters record.

Observability

Monitoring

Track your Logisense ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Logisense and Smartrecruiters.

How the Logisense and Smartrecruiters connectors work

Logisense

Integration surface
REST API (versioned, e.g. v9/v10)
Authentication
JSON Web Token (JWT) bearer tokens obtained via the API and refreshed before expiry
Change detection
Webhook event subscriptions push near-real-time notifications on record status changes (e.g. Payment Status Updated), with a Webhook Monitor for retries; entities without webhook coverage are polled via filtered REST queries
Capabilities
read · write · webhooks
Rate limits
No publicly documented fixed request cap; JWT access tokens are short-lived, and high-volume usage is ingested through mediation feeds rather than per-record API writes.
Logisense setup guide

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide
How it works

How to connect Logisense to Smartrecruiters — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Logisense and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Logisense connected
    Smartrecruiters connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Logisense and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Logisense ⇄ Smartrecruiters
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Logisense Smartrecruiters
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Logisense and Smartrecruiters integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 399 integrations available for Logisense and Smartrecruiters.

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