Real-time
Two-way sync
Changes in Rootstock ERP or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ Human resources
Rootstock ERP to Smartrecruiters integration — real-time, two-way sync
Keep Rootstock ERP and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Rootstock ERP and Smartrecruiters
Sync the workers, org structure, and cost centers that Rootstock ERP and Smartrecruiters share in real time, so the people Smartrecruiters manages stay current in the system that runs finance and operations.
Smartrecruiters is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Rootstock ERP runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.
Stacksync syncs Inventory Balances, Receipts and Shipments, Salesforce Accounts and Contacts, Sales Orders in Rootstock ERP with Approvals, Candidates, Applications, Jobs in Smartrecruiters field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Rootstock ERP keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.
Common use cases
- 01 Sync inventory availability by site to e-commerce storefronts so promised dates reflect real stock.
- 02 Push confirmed sales orders to a 3PL or WMS and write shipment confirmations back to Rootstock.
- 03 Write enriched or sourced Candidates from external sourcing tools into SmartRecruiters and keep contact fields refreshed as data changes.
- 04 Stream Jobs and Job Postings into a reporting database for requisition, funnel, and time-to-fill dashboards.
Common sync patterns
One org structure
Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in Rootstock ERP roll up to the same structure Smartrecruiters maintains.
Reporting lines drive approvals
Manager and reporting-hierarchy changes in Smartrecruiters keep expense and purchase approval chains in Rootstock ERP pointed at the right people.
Where Smartrecruiters runs payroll: labor cost in the books
Pay and compensation data from Smartrecruiters posts into Rootstock ERP as labor cost, so finance sees workforce spend without re-entering it by hand.
What you can sync between Rootstock ERP and Smartrecruiters
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Rootstock ERP objects | Smartrecruiters objects | How this pairing syncs | |
|---|---|---|---|
| Work Orders Manufacturing execution records synced to MES, scheduling, and analytics tools. | Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. | Work Orders is specific to Rootstock ERP and Candidates to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Purchase Orders Procurement documents synced with supplier portals and AP systems. | Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. | Purchase Orders is specific to Rootstock ERP and Applications to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Items / Products The manufacturing item master, kept aligned with e-commerce and PLM systems. | Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. | Items / Products is specific to Rootstock ERP and Jobs to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Bills of Material Multi-level product structures read for costing and planning integrations. | Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). | Bills of Material is specific to Rootstock ERP and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Inventory Balances On-hand quantities by site and location, synced to storefronts and WMS. | Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. | Inventory Balances is specific to Rootstock ERP and Interviews to Smartrecruiters — each maps to any object or custom field on the other side. | |
| Receipts and Shipments Inbound and outbound transactions synced to logistics and 3PL systems. | Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). | Receipts and Shipments is specific to Rootstock ERP and Offers to Smartrecruiters — each maps to any object or custom field on the other side. |
How changes propagate between Rootstock ERP and Smartrecruiters
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Rootstock ERP Smartrecruiters Sub-second propagation
DetectionChanges in Rootstock ERP are captured at the source via change data capture — no polling loop against its API. Salesforce Change Data Capture on Rootstock custom objects where enabled (entity selection limits apply).
DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.
Smartrecruiters Rootstock ERP Sub-second propagation
DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.
DeliveryEach detected change is written to Rootstock ERP through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Rootstock ERP: Consumes the Salesforce org's daily API request allocation, shared with other integrations.
- Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Rootstock ERP ⇄ Smartrecruiters
Connect Rootstock ERP and Smartrecruiters for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Rootstock ERP–Smartrecruiters connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Rootstock ERP or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Rootstock ERP or Smartrecruiters record.
Observability
Monitoring
Track your Rootstock ERP ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Rootstock ERP and Smartrecruiters.
How the Rootstock ERP and Smartrecruiters connectors work
Rootstock ERP
- Integration surface
- Salesforce Platform APIs (REST, SOAP, Bulk) — Rootstock data lives in Salesforce custom objects
- Authentication
- OAuth 2.0 (standard Salesforce connected app flows)
- Change detection
- Salesforce Change Data Capture on Rootstock custom objects where enabled (entity selection limits apply); SOQL polling on SystemModstamp as fallback
- Capabilities
- read · write · CDC
- Rate limits
- Consumes the Salesforce org's daily API request allocation, shared with other integrations
Smartrecruiters
- Integration surface
- SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
- Authentication
- X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
- Change detection
- Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
- Capabilities
- read · write · webhooks
- Rate limits
- Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
How it works
How to connect Rootstock ERP to Smartrecruiters — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Rootstock ERP and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Rootstock ERP
connected
Smartrecruiters
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Rootstock ERP and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Rootstock ERP ⇄ SmartrecruitersCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Rootstock ERP SmartrecruitersCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Rootstock ERP and Smartrecruiters integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Rootstock ERP and Smartrecruiters: authenticate both systems, choose the objects to sync (such as Rootstock ERP's Work Orders and Purchase Orders), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes — Stacksync ships production-grade connectors for both Rootstock ERP and Smartrecruiters. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Rootstock ERP: Salesforce Change Data Capture on Rootstock custom objects where enabled (entity selection limits apply); SOQL polling on SystemModstamp as fallback. On Smartrecruiters: Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Rootstock ERP side: Inventory Balances, Receipts and Shipments, Salesforce Accounts and Contacts, Sales Orders, plus custom fields where Rootstock ERP exposes them. On the Smartrecruiters side: Approvals, Candidates, Applications, Jobs. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Rootstock ERP and Smartrecruiters: One org structure; Reporting lines drive approvals; Where Smartrecruiters runs payroll: labor cost in the books. Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in Rootstock ERP roll up to the same structure Smartrecruiters maintains.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 408 integrations available for Rootstock ERP and Smartrecruiters.
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Smartrecruiters ⇄ Cin7 - Smartrecruiters ⇄ DEAR Inventory
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