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Human resources ⇄ Data warehouse

Smartrecruiters to Yellowbrick integration — real-time, two-way sync

Keep Smartrecruiters and Yellowbrick in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Smartrecruiters and Yellowbrick

Land the people and organization records from Smartrecruiters in Yellowbrick as live tables for workforce reporting, without extract jobs, and write computed results back where Smartrecruiters can use them.

Workforce data is some of the most requested data in the warehouse and some of the most awkward to move: the record types are many, the fields carry sensitive personal information, the APIs are strict, and hand-built extract jobs go stale or break quietly. Whether Smartrecruiters is the system of record for employees and payroll, for candidates and applications, or for learners and course completions, the reporting belongs in Yellowbrick next to everything else the company measures.

Stacksync syncs Applications, Jobs, Job Postings, Interviews from Smartrecruiters into tables in Yellowbrick continuously, handling API limits and schema drift as they come. The connection is bi-directional, so values computed in Yellowbrick, such as headcount rollups, cost allocations, or attrition risk flags, can be written back to fields in Smartrecruiters where the HR team acts on them. You configure which records and fields cross over, and in which direction, instead of maintaining pipeline code.

Common use cases

  • 01 Land ERP transactional extracts in Yellowbrick for finance and supply-chain analytics.
  • 02 Push warehouse-computed aggregates or segments back into operational tools such as a CRM.
  • 03 Subscribe to the Webhooks API to react to new applications and status changes in near real time across downstream systems.
  • 04 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update hiring status, tags, and custom fields in SQL while recruiters keep working in SmartRecruiters.

Common sync patterns

Queryable history for planning and audit

A continuously synced copy in Yellowbrick gives you a durable, queryable record of how Smartrecruiters's records change over time, for headcount planning and audit questions.

Write-back of computed values

Segments, rollups, or risk flags computed in Yellowbrick sync back onto the matching records in Smartrecruiters, where the HR team sees them in the system they already use.

HR data in the warehouse, minus the pipeline

People and organization records from Smartrecruiters arrive in Yellowbrick as queryable tables, current within seconds instead of a day behind, replacing hand-built extract jobs.

What you can sync between Smartrecruiters and Yellowbrick

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Smartrecruiters objects Yellowbrick objects How this pairing syncs
Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Tables Columnar MPP tables; the primary targets for warehouse syncs. Users is specific to Smartrecruiters and Tables to Yellowbrick — each maps to any object or custom field on the other side.
Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. Views Logical views used to shape reads for BI and downstream syncs. Approvals is specific to Smartrecruiters and Views to Yellowbrick — each maps to any object or custom field on the other side.
Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. Users and Roles Access-control objects that govern what a sync service account can read and write. Candidates is specific to Smartrecruiters and Users and Roles to Yellowbrick — each maps to any object or custom field on the other side.
Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. Databases Top-level containers for schemas and tables. Applications is specific to Smartrecruiters and Databases to Yellowbrick — each maps to any object or custom field on the other side.
Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. Schemas Namespaces used to organize synced datasets by source or domain. Jobs is specific to Smartrecruiters and Schemas to Yellowbrick — each maps to any object or custom field on the other side.

How changes propagate between Smartrecruiters and Yellowbrick

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Smartrecruiters Yellowbrick Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is applied to Yellowbrick as a row-level write, with types converted between the two schemas.

Yellowbrick Smartrecruiters Interval-based propagation

DetectionStacksync polls Yellowbrick for changes on an incremental schedule, reading only records changed since the previous pass. Polling on timestamp columns.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
  • Yellowbrick: No API rate limits; throughput depends on cluster sizing, and bulk loads should use ybload rather than row-by-row inserts.
What ships with Smartrecruiters ⇄ Yellowbrick

Connect Smartrecruiters and Yellowbrick for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Smartrecruiters–Yellowbrick connection.

Real-time

Two-way sync

Changes in Smartrecruiters or Yellowbrick instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Smartrecruiters or Yellowbrick data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Smartrecruiters or Yellowbrick record.

Observability

Monitoring

Track your Smartrecruiters ⇄ Yellowbrick sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Smartrecruiters and Yellowbrick.

How the Smartrecruiters and Yellowbrick connectors work

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide

Yellowbrick

Integration surface
SQL wire protocol (PostgreSQL-compatible) with JDBC/ODBC drivers; bulk loading via the ybload utility
Authentication
Database credentials, with LDAP and Kerberos options in enterprise deployments
Change detection
Polling on timestamp columns; no exposed transaction-log CDC
Capabilities
read · write
Rate limits
No API rate limits; throughput depends on cluster sizing, and bulk loads should use ybload rather than row-by-row inserts.
How it works

How to connect Smartrecruiters to Yellowbrick — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Smartrecruiters and Yellowbrick with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Smartrecruiters connected
    Yellowbrick connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Smartrecruiters and Yellowbrick objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Smartrecruiters ⇄ Yellowbrick
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Smartrecruiters Yellowbrick
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Smartrecruiters and Yellowbrick integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 431 integrations available for Smartrecruiters and Yellowbrick.

Popular · 7 of 431
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