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Business productivity ⇄ Human resources

Adobe Sign to Smartrecruiters integration — real-time, two-way sync

Keep Adobe Sign and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Adobe Sign and Smartrecruiters

Keep the people, teams, and status that Adobe Sign and Smartrecruiters share aligned in real time, so a hire, role change, or departure recorded in one reaches the other within seconds.

Each tool in Adobe Sign keeps its own list of who can use it: users, members, or agents, along with the team they sit on and whether they are still active. Smartrecruiters is the authoritative record of the same people as employees, with their department, manager, and employment status. When those two are connected only by manual account admin or a periodic export, the work tools drift: new hires wait days for access, team and manager changes never catch up, and people who have left keep standing accounts.

Stacksync syncs Agreement Events, Library Templates, Widgets, MegaSign in Adobe Sign with Job Postings, Interviews, Offers, Users in Smartrecruiters bi-directionally and in real time. A person added, moved, or offboarded in Smartrecruiters creates or updates the matching user in Adobe Sign within seconds, with field-level mapping and conflict resolution in place of spreadsheets and one-off account changes. Where Adobe Sign captures details of its own, such as a corrected contact or a login identity, those can flow back to Smartrecruiters in whichever direction you configure.

Because the sync is field-level, each system keeps its own extras; only the shared facts, who a person is, which team they belong to, and whether their access should be on, are held in agreement.

Common use cases

  • 01 Sync completed Agreements and their Agreement Form Field Data into a Postgres warehouse so operations and finance query signer inputs (contract value, effective dates, checkbox selections) in SQL.
  • 02 Provision and deactivate Users and Groups from an HR system or identity provider so Acrobat Sign membership and group placement track employee status.
  • 03 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update hiring status, tags, and custom fields in SQL while recruiters keep working in SmartRecruiters.
  • 04 Write enriched or sourced Candidates from external sourcing tools into SmartRecruiters and keep contact fields refreshed as data changes.

Common sync patterns

One employee directory

A person's name, title, contact details, or status corrected in either system updates the other, so both sides stop maintaining separate copies of the same person.

Org and team structure kept current

Department, team, and reporting-line changes from Smartrecruiters keep the groups, queues, or projects in Adobe Sign assigned to the right people.

Where Adobe Sign routes or assigns work by person: assignments follow the org

When someone changes teams or managers in Smartrecruiters, the queues, ownership, or approvals in Adobe Sign update to match, so work reaches whoever holds the role now.

What you can sync between Adobe Sign and Smartrecruiters

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Adobe Sign objects Smartrecruiters objects How this pairing syncs
Users Account users; provisioned and updated two-way from an HR system or identity provider. Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Library Templates Reusable document templates (libraryDocuments); referenced when creating Agreements and synced for template governance. Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). Library Templates is specific to Adobe Sign and Offers to Smartrecruiters — each maps to any object or custom field on the other side.
Widgets Reusable web signing forms with a public URL; submissions read out to trigger downstream onboarding or fulfillment. Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. Widgets is specific to Adobe Sign and Approvals to Smartrecruiters — each maps to any object or custom field on the other side.
MegaSign Bulk-send parent objects that fan one document out to many recipients; child agreements are tracked individually. Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. MegaSign is specific to Adobe Sign and Candidates to Smartrecruiters — each maps to any object or custom field on the other side.
Groups Organizational groups that scope sharing and settings; synced from org structure or an IdP. Applications Links a Candidate to a Job and carries the current hiring status and source; created and advanced through statuses (screening, interview, offer, hired, rejected) via the Application API. Groups is specific to Adobe Sign and Applications to Smartrecruiters — each maps to any object or custom field on the other side.
Agreements The core e-signature transaction; created and sent from other systems, then read back for status (out-for-signature, signed, cancelled) and the completed PDF. Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. Agreements is specific to Adobe Sign and Jobs to Smartrecruiters — each maps to any object or custom field on the other side.

How changes propagate between Adobe Sign and Smartrecruiters

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Adobe Sign Smartrecruiters Sub-second propagation

DetectionAdobe Sign notifies Stacksync of record changes through webhook events. Webhooks (REST v6 webhook subscriptions) fire near-real-time on agreement events such as created, action requested, completed, and cancelled.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Smartrecruiters Adobe Sign Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is written to Adobe Sign through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Adobe Sign: Per-user throttling at minute, hour, and day tiers shared between web UI and API traffic; exceeding a tier returns HTTP 429 with a Retry-After header. Exponential backoff with jitter is recommended.
  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Adobe Sign ⇄ Smartrecruiters

Connect Adobe Sign and Smartrecruiters for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Adobe Sign–Smartrecruiters connection.

Real-time

Two-way sync

Changes in Adobe Sign or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Adobe Sign or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Adobe Sign or Smartrecruiters record.

Observability

Monitoring

Track your Adobe Sign ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Adobe Sign and Smartrecruiters.

How the Adobe Sign and Smartrecruiters connectors work

Adobe Sign

Integration surface
REST API v6 (JSON)
Authentication
OAuth 2.0 authorization-code flow with granular per-resource scopes (agreement_read, agreement_write, agreement_send, user_read, user_write, webhook_read, webhook_write); legacy Integration Keys also supported
Change detection
Webhooks (REST v6 webhook subscriptions) fire near-real-time on agreement events such as created, action requested, completed, and cancelled; polling GET /agreements by modifiedDate is the fallback
Capabilities
read · write · webhooks
Rate limits
Per-user throttling at minute, hour, and day tiers shared between web UI and API traffic; exceeding a tier returns HTTP 429 with a Retry-After header. Exponential backoff with jitter is recommended.

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide
How it works

How to connect Adobe Sign to Smartrecruiters — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Adobe Sign and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Adobe Sign connected
    Smartrecruiters connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Adobe Sign and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Adobe Sign ⇄ Smartrecruiters
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Adobe Sign Smartrecruiters
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Adobe Sign and Smartrecruiters integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 511 integrations available for Adobe Sign and Smartrecruiters.

Popular · 8 of 511
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