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ERP ⇄ Human resources

SAP Business One to Smartrecruiters integration — real-time, two-way sync

Keep SAP Business One and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect SAP Business One and Smartrecruiters

Sync the workers, org structure, and cost centers that SAP Business One and Smartrecruiters share in real time, so the people Smartrecruiters manages stay current in the system that runs finance and operations.

Smartrecruiters is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. SAP Business One runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.

Stacksync syncs Deliveries, Journal Entries, Warehouses, Price Lists in SAP Business One with Offers, Users, Approvals, Candidates in Smartrecruiters field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while SAP Business One keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Mirror items, stock levels, and price lists to external channels so quotes and listings use current ERP data.
  • 02 Replicate invoices and journal entries into a SQL database for reporting without direct ERP database access.
  • 03 Write enriched or sourced Candidates from external sourcing tools into SmartRecruiters and keep contact fields refreshed as data changes.
  • 04 Stream Jobs and Job Postings into a reporting database for requisition, funnel, and time-to-fill dashboards.

Common sync patterns

One org structure

Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in SAP Business One roll up to the same structure Smartrecruiters maintains.

Reporting lines drive approvals

Manager and reporting-hierarchy changes in Smartrecruiters keep expense and purchase approval chains in SAP Business One pointed at the right people.

Where Smartrecruiters runs payroll: labor cost in the books

Pay and compensation data from Smartrecruiters posts into SAP Business One as labor cost, so finance sees workforce spend without re-entering it by hand.

What you can sync between SAP Business One and Smartrecruiters

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

SAP Business One objects Smartrecruiters objects How this pairing syncs
Items Product master data including inventory levels, aligned with e-commerce and warehouse systems. Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. Items is specific to SAP Business One and Jobs to Smartrecruiters — each maps to any object or custom field on the other side.
Sales Orders Order documents with header and line structure created from external channels. Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). Sales Orders is specific to SAP Business One and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side.
A/R Invoices Billing documents synced outward for CRM visibility and payment tracking. Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. A/R Invoices is specific to SAP Business One and Interviews to Smartrecruiters — each maps to any object or custom field on the other side.
Purchase Orders Procurement documents exchanged with supplier-facing tools. Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). Purchase Orders is specific to SAP Business One and Offers to Smartrecruiters — each maps to any object or custom field on the other side.
Deliveries Fulfillment documents read to update shipment status in external systems. Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Deliveries is specific to SAP Business One and Users to Smartrecruiters — each maps to any object or custom field on the other side.
Journal Entries GL postings replicated for financial reporting. Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. Journal Entries is specific to SAP Business One and Approvals to Smartrecruiters — each maps to any object or custom field on the other side.

How changes propagate between SAP Business One and Smartrecruiters

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

SAP Business One Smartrecruiters Interval-based propagation

DetectionStacksync polls SAP Business One for changes on an incremental schedule, reading only records changed since the previous pass. Polling on update timestamps.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Smartrecruiters SAP Business One Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is written to SAP Business One through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with SAP Business One ⇄ Smartrecruiters

Connect SAP Business One and Smartrecruiters for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every SAP Business One–Smartrecruiters connection.

Real-time

Two-way sync

Changes in SAP Business One or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever SAP Business One or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single SAP Business One or Smartrecruiters record.

Observability

Monitoring

Track your SAP Business One ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between SAP Business One and Smartrecruiters.

How the SAP Business One and Smartrecruiters connectors work

SAP Business One

Integration surface
Service Layer, a REST API based on OData, plus the legacy COM-based DI API
Authentication
Session-based login with company database, username, and password against the Service Layer
Change detection
Polling on update timestamps; no general-purpose webhook mechanism on the standard surface
Capabilities
read · write

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide
How it works

How to connect SAP Business One to Smartrecruiters — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate SAP Business One and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    SAP Business One connected
    Smartrecruiters connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the SAP Business One and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · SAP Business One ⇄ Smartrecruiters
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    SAP Business One Smartrecruiters
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

SAP Business One and Smartrecruiters integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 514 integrations available for SAP Business One and Smartrecruiters.

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