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Data warehouse ⇄ Human resources

Materialize to Smartrecruiters integration — real-time, two-way sync

Keep Materialize and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Materialize and Smartrecruiters

Land the people and organization records from Smartrecruiters in Materialize as live tables for workforce reporting, without extract jobs, and write computed results back where Smartrecruiters can use them.

Workforce data is some of the most requested data in the warehouse and some of the most awkward to move: the record types are many, the fields carry sensitive personal information, the APIs are strict, and hand-built extract jobs go stale or break quietly. Whether Smartrecruiters is the system of record for employees and payroll, for candidates and applications, or for learners and course completions, the reporting belongs in Materialize next to everything else the company measures.

Stacksync syncs Approvals, Candidates, Applications, Jobs from Smartrecruiters into tables in Materialize continuously, handling API limits and schema drift as they come. The connection is bi-directional, so values computed in Materialize, such as headcount rollups, cost allocations, or attrition risk flags, can be written back to fields in Smartrecruiters where the HR team acts on them. You configure which records and fields cross over, and in which direction, instead of maintaining pipeline code.

Common use cases

  • 01 Drive alerting and operational tooling from SUBSCRIBE change streams instead of scheduled queries.
  • 02 Maintain real-time inventory, usage, or account-health counters consumed by customer-facing applications.
  • 03 Write enriched or sourced Candidates from external sourcing tools into SmartRecruiters and keep contact fields refreshed as data changes.
  • 04 Stream Jobs and Job Postings into a reporting database for requisition, funnel, and time-to-fill dashboards.

Common sync patterns

Headcount and cost joined with everything else

Analysts combine Smartrecruiters's workforce records with finance, product, or operational data already in Materialize for reporting the HR system cannot produce on its own.

Fresh data instead of last night's load

Because changes stream continuously, reports query current workforce data rather than waiting for an overnight load window to finish.

Queryable history for planning and audit

A continuously synced copy in Materialize gives you a durable, queryable record of how Smartrecruiters's records change over time, for headcount planning and audit questions.

What you can sync between Materialize and Smartrecruiters

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Materialize objects Smartrecruiters objects How this pairing syncs
Clusters Compute pools that isolate ingestion, view maintenance, and serving. Jobs Requisitions (positions) with openings, departments, locations, and hiring team; created, patched, and read out for requisition and time-to-fill reporting via the Jobs API. Clusters is specific to Materialize and Jobs to Smartrecruiters — each maps to any object or custom field on the other side.
Connections & Secrets Stored credentials and endpoints used by sources and sinks. Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). Connections & Secrets is specific to Materialize and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side.
Schemas & Databases Namespaces that organize objects a sync targets. Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. Schemas & Databases is specific to Materialize and Interviews to Smartrecruiters — each maps to any object or custom field on the other side.
Tables User-managed tables that accept INSERT/UPDATE/DELETE from sync pipelines. Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). Tables is specific to Materialize and Offers to Smartrecruiters — each maps to any object or custom field on the other side.
Sources Ingestion points (Kafka, Postgres CDC, MySQL CDC, webhook) that feed external data into Materialize. Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Sources is specific to Materialize and Users to Smartrecruiters — each maps to any object or custom field on the other side.
Materialized Views Incrementally maintained query results that syncs read as continuously up-to-date datasets. Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. Materialized Views is specific to Materialize and Approvals to Smartrecruiters — each maps to any object or custom field on the other side.

How changes propagate between Materialize and Smartrecruiters

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Materialize Smartrecruiters Sub-second propagation

DetectionChanges in Materialize are captured at the source via change data capture — no polling loop against its API. SUBSCRIBE queries stream row-level changes of any view or table to the client.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Smartrecruiters Materialize Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is applied to Materialize as a row-level write, with types converted between the two schemas.

Rate-limit considerations

  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with Materialize ⇄ Smartrecruiters

Connect Materialize and Smartrecruiters for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Materialize–Smartrecruiters connection.

Real-time

Two-way sync

Changes in Materialize or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Materialize or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Materialize or Smartrecruiters record.

Observability

Monitoring

Track your Materialize ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Materialize and Smartrecruiters.

How the Materialize and Smartrecruiters connectors work

Materialize

Integration surface
PostgreSQL wire protocol (SQL)
Authentication
Database credentials (username/password; app passwords in the managed cloud service)
Change detection
SUBSCRIBE queries stream row-level changes of any view or table to the client
Capabilities
read · write · CDC

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide
How it works

How to connect Materialize to Smartrecruiters — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Materialize and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Materialize connected
    Smartrecruiters connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Materialize and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Materialize ⇄ Smartrecruiters
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Materialize Smartrecruiters
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Materialize and Smartrecruiters integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
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CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 437 integrations available for Materialize and Smartrecruiters.

Popular · 7 of 437
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