Can Paylocity and SmartRecruiters sync in both directions?

Confirm two-way support with Stacksync for the records and fields you need in both systems. Access to a vendor API does not confirm that its Stacksync connector supports write-back.

What should be ready before the Paylocity and SmartRecruiters initial load?

Prepare both accounts, the selected object schemas, stable source and destination IDs, and the expected outcome. Identify the Paylocity account, edition, environment, and business objects the integration must access. Identify the SmartRecruiters account, edition, environment, and business objects the integration must access. Use the pair worksheet to record ownership and acceptance criteria.

How fast does the Paylocity to SmartRecruiters sync run?

Measure initial-load and ongoing-change latency separately. Source detection, selected objects, account limits, and destination validation determine the observed delay.

Will existing duplicates merge automatically?

No. Stacksync documents that pre-existing duplicates are not merged automatically when two-way sync begins. Review the initial dataset and matching plan before enabling it; an empty destination can simplify the first load.

How do I map Paylocity fields to SmartRecruiters?

Start with one business entity and a stable record ID. Map a small set of editable fields with compatible types, test required values and relationships, then expand after the pilot passes.

What should I do if a record fails to sync?

Check the destination error, field constraints, permissions, and current source value. The Stacksync issues dashboard supports retry and revert; retry reads current source values, so verify the intended record state before acting.

What does a Paylocity and SmartRecruiters integration cost?

Use the current Stacksync pricing page and confirm the supported implementation with the team. Scope the required objects, record volume, update frequency, initial load, and support needs when comparing a managed connector with native or custom development.

Which records should the Paylocity and SmartRecruiters pilot start with?

Start by reviewing Employees in Paylocity and Users in SmartRecruiters. Check how these records relate in your workflow, then confirm the actual fields and supported operations. Test record matching and one failed or repeated update before adding more records.

Human resources

Paylocity and SmartRecruiters integration

Plan how Paylocity and SmartRecruiters should share data across your business. Work with Stacksync engineers on record mapping, system access, and the requirements for running the integration.

Scope your workflow with an integration engineer
Review the systems, records, and updates you need

Integration planning

stacksync.com

Paylocity

SmartRecruiters

Review the integration scope

Teams building with Stacksync

Plan the connection your business needs

Explore a Paylocity and SmartRecruiters integration with a Stacksync engineer. Stacksync support for Paylocity and SmartRecruiters is not established by the connector documentation reviewed for this page. Start with one record and the update your business needs to identify an implementation path.

01 / Business process

Start with one meaningful update

Identify the record that changes in Paylocity or SmartRecruiters, where it needs to appear, and which team depends on it.

02 / Data access

Establish the available connection

Bring the objects, account editions, and required directions. An engineer can review the connector path, permissions, and field access.

03 / Success criteria

Define a result you can verify

Agree on record matching, acceptable delay, expected volume, and how your team will resolve failed updates.

Explore the technical references

Technical referenceAvailable documentation, candidate record relationships, and questions for your technical review.

What records can you sync?

Explore the record types and read/write requirements for each system.

PaylocityConnection and object support require review

Record types to review with Stacksync

Record type	Coverage and requirements
Employees	Confirm support for this record type and the direction you need.
Onboarding	Confirm support for this record type and the direction you need.
Deductions (Pay Setup)	Confirm support for this record type and the direction you need.
Earnings (Pay Setup)	Confirm support for this record type and the direction you need.
Local and State Taxes	Confirm support for this record type and the direction you need.
Direct Deposit	Confirm support for this record type and the direction you need.

Discuss Paylocity requirements

SmartRecruitersConnection and object support require review

Record types to review with Stacksync

Record type	Coverage and requirements
Candidates	Confirm support for this record type and the direction you need.
Applications	Confirm support for this record type and the direction you need.
Jobs	Confirm support for this record type and the direction you need.
Job Postings	Confirm support for this record type and the direction you need.
Interviews	Confirm support for this record type and the direction you need.
Offers	Confirm support for this record type and the direction you need.

Discuss SmartRecruiters requirements

Connection requirements and limits

Paylocity

Integration interface: REST API (v1 and v2), JSON payloads
Authentication: Confirm the credentials, API plan, and permissions required for Paylocity.
Change detection: Confirm how Stacksync detects changes for this connector and the objects you need.
Read access: Confirm with Stacksync
Write access: Confirm with Stacksync

Limitations to check

Confirm Stacksync support for Paylocity and the record types your workflow needs.
Review write-back, deletion handling, update timing, and account limits with the integration team.

SmartRecruiters

Integration interface: SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication: Confirm the credentials, API plan, and permissions required for SmartRecruiters.
Change detection: Confirm how Stacksync detects changes for this connector and the objects you need.
Read access: Confirm with Stacksync
Write access: Confirm with Stacksync

Limitations to check

Confirm Stacksync support for SmartRecruiters and the record types your workflow needs.
Review write-back, deletion handling, update timing, and account limits with the integration team.

Technical documentation

SmartRecruiters vendor API documentation

Prepare your technical review

Use the worksheets and reference checks to capture record identity, ownership, and the result your business expects.

Implementation reference

Record identity and field ownership

Use these data-model references to describe the records your connection needs. They are planning examples; connector availability and supported operations must be established before implementation.

Download the mapping worksheet

CSV · No email required · Record matching, ownership, and test cases

Business processEmployees Users

Approved worker-to-account handoff: Paylocity Employees provides context for SmartRecruiters Users. These are related records, not equivalent entities.

Paylocity: Object support to establish
SmartRecruiters: Object support to establish

Record identity

Link the employment/person identity to the directory tenant and user ID; support rehires without creating duplicate accounts.

Field ownership

HR effective dates and access-owner approval govern provisioning or deactivation; a record update alone is not an access authorization.

Fields to include

Source record reference
Destination record reference
Approved handoff state
Duplicate-detection key

References: SmartRecruiters: Users documentation

Architecture decision

Choose how to connect your systems

Choose a method around one example record and the update your business needs. Use Employees / Users to review record matching and confirm Stacksync support for the required operations. Compare ongoing sync, a custom workflow, and a scheduled export against that requirement.

Stacksync managed sync

Best fit: Review compatibility with a Stacksync engineer using an example of the records and updates you need.
Operating responsibility: Fits ongoing record synchronization when the required operations are supported. Add workflow steps for approvals or business actions that go beyond copying fields.
Before you choose: Check record matching: Link the employment/person identity to the directory tenant and user ID; support rehires without creating duplicate accounts. Verify field coverage, deletion handling, and how changes are detected.

Native vendor integration

Best fit: A vendor-built integration may fit if it supports your Paylocity and SmartRecruiters record types.
Operating responsibility: Can reduce setup for a supported workflow. You may need another method for records or business steps it does not cover.
Before you choose: First check whether either vendor offers this integration. If available, verify Employees / Users, update direction, account tier, and related-record handling.

Custom API or workflow

Best fit: Consider explicit orchestration for the Employees / Users handoff.
Operating responsibility: Provides control over business steps; the team owns credentials, version changes, error queues, and reconciliation.
Before you choose: Verify endpoint permissions, pagination, quotas, duplicate detection, and failure recovery.

File or scheduled snapshot

Best fit: Consider for a one-time Paylocity / SmartRecruiters migration or a reporting need with an explicit freshness window.
Operating responsibility: Can simplify a bounded transfer; later changes and deletion history require another extraction or a separately designed incremental process.
Before you choose: Record the extraction cutoff, source IDs, encoding, date/number formats, and reconciliation totals.

Workflow reference

From a business event to the right update

Open a workflow to see its trigger, record relationships, and expected result.

Worker or employee process handoff

Starting event: A change to the selected Employees or Users record needs a defined result in the other system.

Start with Paylocity Employees and SmartRecruiters Users. Use the record-matching and field-ownership rules from your mapping worksheet.
Resolve organization, position, manager, and effective-date context before dependent changes.
Test a normal update and one failed or repeated update in the supported direction. Keep both record IDs with the test results.

Expected result: Test a future-dated joiner, a mover, and a leaver with protected-account exceptions before applying access changes.

If it fails: Reconcile effective dates before applying a delayed change; route ambiguous termination or access changes for review.

Worker lifecycle planning for Paylocity and SmartRecruiters

Starting event: A worker joins, moves, or leaves in Paylocity; a downstream process in SmartRecruiters needs the approved context.

Identify the worker and employment record represented by Employees. Retain effective dates and organizational scope.
Determine what Candidates or Applications represents: an operational task, a user identity, or a reporting row. Define a relationship; do not map these records as if they were the employee itself.
Require the process owner to approve any access, payroll, or account action and assign an exception owner.

Expected result: Rehires and concurrent assignments keep distinct employment context; delayed updates do not reverse a newer effective state.

If it fails: Inspect employment identity and effective dates before retrying the downstream action.

Production readiness

Test the behavior your business depends on

Keep both record IDs with the expected and actual result. Reconcile the same filters and time window in each system.

Employees / Users

Test case

Test a future-dated joiner, a mover, and a leaver with protected-account exceptions before applying access changes.

Expected result

The expected worker or employee relationship is preserved with no duplicate action or unintended write.

Direction and permissions

Test case

Bring an example source record and the intended destination operation to the compatibility review. Confirm the supported route before granting write access.

Expected result

Only an approved, supported direction and permitted fields are written.

Freshness and reconciliation

Test case

Measure source and destination times for the selected records under normal load and a burst. Reconcile IDs and values using the same filters and cutoff.

Expected result

The process meets its agreed freshness target and reconciliation has no unexplained differences.

Failure recovery

Find the cause. Restore the data flow.

Start with the failed record and the destination error, then inspect the source value, field requirements, and access.

Rejected or repeated worker or employee change

Investigate

Inspect Paylocity Employees and SmartRecruiters Users, their IDs, and the destination error.

Next action

Reconcile effective dates before applying a delayed change; route ambiguous termination or access changes for review.

A record type or update is unavailable

Investigate

Check the Paylocity and SmartRecruiters connector guides, account permissions, and any operations marked On Request.

Next action

Ask the integration team to confirm a supported way to handle that record. Verify whether it needs connector configuration or a separate workflow step.

Source and destination disagree after a retry

Investigate

Compare current source values, destination validation, identity mappings, and any side effects already completed.

Next action

Stacksync issue retry reads the current source state. Decide the intended state before retrying or reverting; reconcile downstream effects separately.

Read the Stacksync issues dashboard guide for retry and revert behavior.

How updates move between Paylocity and SmartRecruiters

See how each system detects changes and which updates the other system can receive. Each direction has its own permissions and record requirements.

Paylocity SmartRecruiters Direction requires confirmation

Detect changesConfirm how Stacksync detects changes for this connector and the objects you need.

Apply updatesConfirm that Stacksync can create or update the records you need in SmartRecruiters.

SmartRecruiters Paylocity Direction requires confirmation

Detect changesConfirm how Stacksync detects changes for this connector and the objects you need.

Apply updatesConfirm that Stacksync can create or update the records you need in Paylocity.

Update timing and record limits

Measure initial-load and ongoing-change latency separately. Source detection, selected objects, account limits, and destination validation determine the observed delay.
Review write-back, deletion handling, update timing, and account limits with the integration team.
Review write-back, deletion handling, update timing, and account limits with the integration team.

Prepare Paylocity and SmartRecruiters access

Set up both accounts before testing the mapping. Use test records where available, and identify the account administrator who can approve access and help resolve setup errors.

Paylocity setup checklist

Identify the Paylocity account, edition, environment, and business objects the integration must access.
Confirm a Stacksync connector or implementation path for Paylocity, including read/write support, authentication, and initial-load limits.

SmartRecruiters setup checklist

Identify the SmartRecruiters account, edition, environment, and business objects the integration must access.
Confirm a Stacksync connector or implementation path for SmartRecruiters, including read/write support, authentication, and initial-load limits.

Prepare to go live

Record the fields each system can update, the first-load cutoff, both record IDs, the expected update delay, and who handles errors. Complete the tests before production before expanding to more records.

Use the Paylocity and SmartRecruiters planning worksheet to capture these decisions. Record the access owner in the worksheet and enter credentials only in the connection setup.

Talk to an engineer · Review current pricing

Security and control for your integrations

Use SSO and SCIM to manage access, secure connection options to reach your systems, and record-level retry and revert controls to resolve sync errors.

Explore security controls

FAQ