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Database ⇄ Human resources

MarkLogic to Smartrecruiters integration — real-time, two-way sync

Keep MarkLogic and Smartrecruiters in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect MarkLogic and Smartrecruiters

Put your workforce data where your apps can reach it: MarkLogic and Smartrecruiters share the same people, positions, and org structure in real time.

Smartrecruiters is the system of record for the people side of the business — employees, candidates, roles, and the org structure around them. MarkLogic is where internal tools, dashboards, provisioning jobs, and analytics actually read and store records. The overlap is the workforce itself: Approvals, Candidates, Applications, Jobs in Smartrecruiters need to exist as queryable Document Metadata & Properties, Databases & Forests, Users & Roles, Documents in MarkLogic before an app can act on them. When that bridge is a nightly export or a hand-run CSV, every downstream system spends the day working from a roster that has already moved on.

Stacksync syncs Document Metadata & Properties, Databases & Forests, Users & Roles, Documents in MarkLogic with Approvals, Candidates, Applications, Jobs in Smartrecruiters field by field, in real time. You decide which system owns which fields — Smartrecruiters typically owns identity and org attributes, while operational or computed values can flow back the other way — and Stacksync keeps every copy consistent, matching records on a stable key and resolving conflicts by rules you set.

The result is one live picture of the workforce on both sides: HR keeps its source of truth, and the database keeps a current mirror that internal apps, reports, and access controls can trust without a batch window in between.

Common use cases

  • 01 Feed harmonized entities into search and analytics applications as documents change.
  • 02 Sync curated master data from a MarkLogic data hub into operational CRMs and ERPs.
  • 03 Subscribe to the Webhooks API to react to new applications and status changes in near real time across downstream systems.
  • 04 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update hiring status, tags, and custom fields in SQL while recruiters keep working in SmartRecruiters.

Common sync patterns

Org and structure stay aligned

Groups, departments, managers, and reporting lines from Smartrecruiters stay consistent in MarkLogic, so hierarchy-driven logic and permissions don't drift.

Computed and operational fields flow back

Values assembled or corrected in MarkLogic write onto the matching record in Smartrecruiters where those fields are writable, keeping the people system enriched.

Mirror people records into the database

Records maintained in Smartrecruiters land as queryable Document Metadata & Properties, Databases & Forests, Users & Roles, Documents in MarkLogic, so internal apps and dashboards read live data instead of a periodic export.

What you can sync between MarkLogic and Smartrecruiters

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

MarkLogic objects Smartrecruiters objects How this pairing syncs
Databases & Forests Storage units that define the scope and placement of synced content. Job Postings Job ads and publications pushed to the career site and job boards; created and managed via the job publication endpoints (rate-limited to 2 requests/sec). Databases & Forests is specific to MarkLogic and Job Postings to Smartrecruiters — each maps to any object or custom field on the other side.
Users & Roles Security principals that govern what an integration credential can read or write. Interviews Interview types, timeslots, templates, and scheduled interviews with interviewers and times; created, updated, and read for scheduling and interviewer-load analytics. Users & Roles is specific to MarkLogic and Interviews to Smartrecruiters — each maps to any object or custom field on the other side.
Documents JSON and XML documents, the primary records read from and written to the database. Offers Offer records tied to an Application with status, custom offer fields, and offer documents; readable and writable, commonly synced to an HRIS on hire (documents endpoint limited to 2 requests/sec). Documents is specific to MarkLogic and Offers to Smartrecruiters — each maps to any object or custom field on the other side.
Collections Named groupings used to scope which documents a sync reads or updates. Users Company users (recruiters, hiring managers) with roles, access groups, and activation state; read and written via the User Management API. Collections is specific to MarkLogic and Users to Smartrecruiters — each maps to any object or custom field on the other side.
Semantic Triples RDF data stored alongside documents, queryable with SPARQL for linked-data syncs. Approvals Approval requests for jobs and offers; requests can be created, retrieved as pending, commented on, and approved or rejected via the Approvals API. Semantic Triples is specific to MarkLogic and Approvals to Smartrecruiters — each maps to any object or custom field on the other side.
TDE Views Relational projections of documents that let syncs read document data as SQL rows. Candidates Person records with contact details, tags, attachments, custom properties, and consent; created, updated, and searched via the Candidates API, often populated from sourcing or enrichment pipelines. TDE Views is specific to MarkLogic and Candidates to Smartrecruiters — each maps to any object or custom field on the other side.

How changes propagate between MarkLogic and Smartrecruiters

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

MarkLogic Smartrecruiters Interval-based propagation

DetectionStacksync polls MarkLogic for changes on an incremental schedule, reading only records changed since the previous pass. No exposed transaction log.

DeliveryEach detected change is written to Smartrecruiters through its API, with automatic retries and rate-limit backoff.

Smartrecruiters MarkLogic Sub-second propagation

DetectionSmartrecruiters notifies Stacksync of record changes through webhook events. Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs.

DeliveryEach detected change is applied to MarkLogic as a row-level write, with types converted between the two schemas.

Rate-limit considerations

  • Smartrecruiters: Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
What ships with MarkLogic ⇄ Smartrecruiters

Connect MarkLogic and Smartrecruiters for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every MarkLogic–Smartrecruiters connection.

Real-time

Two-way sync

Changes in MarkLogic or Smartrecruiters instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever MarkLogic or Smartrecruiters data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single MarkLogic or Smartrecruiters record.

Observability

Monitoring

Track your MarkLogic ⇄ Smartrecruiters sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between MarkLogic and Smartrecruiters.

How the MarkLogic and Smartrecruiters connectors work

MarkLogic

Integration surface
REST API (Client API), plus SQL/ODBC access over TDE views and Java/Node client libraries
Authentication
Username/password (digest or basic), with certificate-based options
Change detection
No exposed transaction log; polling on document timestamps/metadata, or server-side triggers that record changes for pickup
Capabilities
read · write

Smartrecruiters

Integration surface
SmartRecruiters REST APIs (SmartAPIs) on api.smartrecruiters.com — Candidates, Application, Jobs, Interviews, Offers, Users, Approvals, plus a Webhooks API for event subscriptions
Authentication
X-SmartToken API key header for a customer's own integration (grants full company access, no scopes or expiry), or OAuth 2.0 authorization-code flow for partner and Marketplace apps with user-scoped permissions
Change detection
Webhooks API — subscribe to events (new application, candidate updated, status changed) delivered with a signing secret and retrievable callback logs; otherwise poll list endpoints with updated-after-style filters. No log-based change data capture.
Capabilities
read · write · webhooks
Rate limits
Per API credential: most endpoints allow up to 10 requests/sec (job publication and offer documents 2/sec), plus a concurrency limiter of up to 8 simultaneous requests (GET /candidates capped at 1). Exceeding returns 429; responses carry X-RateLimit-Limit/Remaining and concurrent-limit headers.
Smartrecruiters setup guide
How it works

How to connect MarkLogic to Smartrecruiters — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate MarkLogic and Smartrecruiters with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    MarkLogic connected
    Smartrecruiters connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the MarkLogic and Smartrecruiters objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · MarkLogic ⇄ Smartrecruiters
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    MarkLogic Smartrecruiters
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

MarkLogic and Smartrecruiters integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
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ISO 27001
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CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 438 integrations available for MarkLogic and Smartrecruiters.

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