Real-time
Two-way sync
Changes in Sage X3 or Smartsheet instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ Business productivity
Sage X3 to Smartsheet integration — real-time, two-way sync
Keep Sage X3 and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from MuleSoft
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Migrated from Celigo
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Migrated from Matillion
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Migrated from Fivetran
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Migrated from Celigo
Why teams connect Sage X3 and Smartsheet
Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Smartsheet and Sage X3.
The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Smartsheet is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.
Stacksync syncs Columns, Cells, Reports, Attachments in Smartsheet with Work Orders, Stock / Inventory by site, Bills of Material, GL Journals in Sage X3 bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.
Common use cases
- 01 Pull Reports and Sheets into a warehouse for cross-project reporting and dashboards without manual CSV exports.
- 02 Mirror Users and Groups from an HR system or directory so sheet sharing and workspace access stay aligned with headcount changes.
- 03 Replicate GL journals and sales history to a warehouse for multi-company, multi-legislation reporting.
- 04 Feed work order and BOM data to MES or planning tools on the shop floor.
Common sync patterns
Where Smartsheet faces customers and Sage X3 carries account records
Order, invoice, or account status from Sage X3 appears alongside the customer in Smartsheet, so front-line teams answer from live data.
Where Sage X3 is the HR or people system of record
Worker and organization data from Sage X3 stays current in Smartsheet, so the tools people use daily reflect the org as it actually is.
Master data corrections travel
A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.
What you can sync between Sage X3 and Smartsheet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Sage X3 objects | Smartsheet objects | How this pairing syncs | |
|---|---|---|---|
| Purchase Orders Procurement documents synced with supplier-facing systems. | Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. | Purchase Orders is specific to Sage X3 and Attachments to Smartsheet — each maps to any object or custom field on the other side. | |
| Work Orders Production orders read by MES and scheduling integrations. | Discussions and Comments Threaded comments on rows and sheets; read out to sync collaboration history or activity into another system. | Work Orders is specific to Sage X3 and Discussions and Comments to Smartsheet — each maps to any object or custom field on the other side. | |
| Stock / Inventory by site On-hand and allocated quantities per site, synced to storefronts and WMS. | Users and Groups Account membership and sharing; synced to keep an HR or identity source aligned with sheet and workspace access. | Stock / Inventory by site is specific to Sage X3 and Users and Groups to Smartsheet — each maps to any object or custom field on the other side. | |
| Bills of Material Product structures read for planning and costing. | Sheets The core container; each sheet has typed columns, rows, and a modifiedAt stamp. Stacksync treats a sheet as a table and syncs its rows two-way. | Bills of Material is specific to Sage X3 and Sheets to Smartsheet — each maps to any object or custom field on the other side. | |
| GL Journals Financial entries replicated to warehouses for group reporting. | Rows Records inside a sheet, each with createdAt/modifiedAt and cells keyed by columnId; the primary unit synced to and from external tables. | GL Journals is specific to Sage X3 and Rows to Smartsheet — each maps to any object or custom field on the other side. | |
| Deliveries Shipment documents synced to logistics providers and customer portals. | Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. | Deliveries is specific to Sage X3 and Columns to Smartsheet — each maps to any object or custom field on the other side. |
How changes propagate between Sage X3 and Smartsheet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Sage X3 Smartsheet Interval-based propagation
DetectionStacksync polls Sage X3 for changes on an incremental schedule, reading only records changed since the previous pass. Scheduled polling.
DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.
Smartsheet Sage X3 Sub-second propagation
DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.
DeliveryEach detected change is applied to Sage X3 as a row-level write, with types converted between the two schemas.
Rate-limit considerations
- Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with Sage X3 ⇄ Smartsheet
Connect Sage X3 and Smartsheet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Sage X3–Smartsheet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Sage X3 or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Sage X3 or Smartsheet record.
Observability
Monitoring
Track your Sage X3 ⇄ Smartsheet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Sage X3 and Smartsheet.
How the Sage X3 and Smartsheet connectors work
Sage X3
- Integration surface
- SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem
- Authentication
- Dedicated web-service user credentials (Basic auth) against configured connection pools
- Change detection
- Scheduled polling; no general webhook surface on the classic web services layer
- Capabilities
- read · write
Smartsheet
- Integration surface
- REST API (v2.0)
- Authentication
- OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
- Change detection
- Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works
How to connect Sage X3 to Smartsheet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Sage X3 and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Sage X3
connected
Smartsheet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Sage X3 and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Sage X3 ⇄ SmartsheetCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Sage X3 SmartsheetCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Sage X3 and Smartsheet integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Sage X3 and Smartsheet: authenticate both systems, choose the objects to sync (such as Sage X3's Purchase Orders and Work Orders), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Sage X3 and Smartsheet records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Sage X3 and Smartsheet connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Sage X3–Smartsheet integration in-house.
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Yes — Stacksync ships production-grade connectors for both Sage X3 and Smartsheet. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Sage X3: Scheduled polling; no general webhook surface on the classic web services layer. On Smartsheet: Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Smartsheet side: Columns, Cells, Reports, Attachments, plus custom fields where Smartsheet exposes them. On the Sage X3 side: Work Orders, Stock / Inventory by site, Bills of Material, GL Journals. Stacksync auto-detects both schemas and converts types between the two systems.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 513 integrations available for Sage X3 and Smartsheet.
Popular · 8 of 513
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Sage X3 ⇄ Gatekeeper -
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Smartsheet ⇄ Linnworks -
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Smartsheet ⇄ Manhattan Associates WMS
No integrations match .
