Real-time
Two-way sync
Changes in Acumatica or Smartsheet instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ Business productivity
Acumatica to Smartsheet integration — real-time, two-way sync
Keep Acumatica and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Acumatica and Smartsheet
Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Smartsheet and Acumatica.
The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Smartsheet is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.
Stacksync syncs Columns, Cells, Reports, Attachments in Smartsheet with Journal Transactions, Projects, Opportunities and Cases, Customers in Acumatica bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.
Common use cases
- 01 Mirror Users and Groups from an HR system or directory so sheet sharing and workspace access stay aligned with headcount changes.
- 02 Trigger downstream actions in an operational database when a Row's status Cell changes, using sheet webhooks for near-real-time updates.
- 03 Two-way sync of customers, orders, and invoices between Acumatica and a CRM so sales sees ERP truth without ERP logins.
- 04 Create sales orders in Acumatica from e-commerce platforms and sync shipment and tracking status back to the storefront.
Common sync patterns
Where Acumatica is the HR or people system of record
Worker and organization data from Acumatica stays current in Smartsheet, so the tools people use daily reflect the org as it actually is.
Master data corrections travel
A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.
Where Smartsheet faces customers and Acumatica carries account records
Order, invoice, or account status from Acumatica appears alongside the customer in Smartsheet, so front-line teams answer from live data.
What you can sync between Acumatica and Smartsheet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Acumatica objects | Smartsheet objects | How this pairing syncs | |
|---|---|---|---|
| Purchase Orders Procurement documents exchanged with supplier-facing systems. | Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. | Purchase Orders is specific to Acumatica and Attachments to Smartsheet — each maps to any object or custom field on the other side. | |
| Stock Items Inventory master data with quantities shared with external sales channels. | Discussions and Comments Threaded comments on rows and sheets; read out to sync collaboration history or activity into another system. | Stock Items is specific to Acumatica and Discussions and Comments to Smartsheet — each maps to any object or custom field on the other side. | |
| Shipments Fulfillment documents read to update tracking in storefronts and CRMs. | Users and Groups Account membership and sharing; synced to keep an HR or identity source aligned with sheet and workspace access. | Shipments is specific to Acumatica and Users and Groups to Smartsheet — each maps to any object or custom field on the other side. | |
| Payments Customer payment records reconciled against invoices from payment platforms. | Sheets The core container; each sheet has typed columns, rows, and a modifiedAt stamp. Stacksync treats a sheet as a table and syncs its rows two-way. | Payments is specific to Acumatica and Sheets to Smartsheet — each maps to any object or custom field on the other side. | |
| Journal Transactions GL entries replicated into reporting databases. | Rows Records inside a sheet, each with createdAt/modifiedAt and cells keyed by columnId; the primary unit synced to and from external tables. | Journal Transactions is specific to Acumatica and Rows to Smartsheet — each maps to any object or custom field on the other side. | |
| Projects Project cost and billing structures synced with delivery tools. | Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. | Projects is specific to Acumatica and Columns to Smartsheet — each maps to any object or custom field on the other side. |
How changes propagate between Acumatica and Smartsheet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Acumatica Smartsheet Sub-second propagation
DetectionAcumatica notifies Stacksync of record changes through webhook events. Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields.
DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.
Smartsheet Acumatica Sub-second propagation
DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.
DeliveryEach detected change is written to Acumatica through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with Acumatica ⇄ Smartsheet
Connect Acumatica and Smartsheet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Acumatica–Smartsheet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Acumatica or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Acumatica or Smartsheet record.
Observability
Monitoring
Track your Acumatica ⇄ Smartsheet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Acumatica and Smartsheet.
How the Acumatica and Smartsheet connectors work
Acumatica
- Integration surface
- Contract-based REST API (JSON over versioned endpoints), plus SOAP web services and OData access to Generic Inquiries
- Authentication
- OAuth 2.0 or cookie-based session login with Acumatica credentials
- Change detection
- Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields
- Capabilities
- read · write · webhooks
Smartsheet
- Integration surface
- REST API (v2.0)
- Authentication
- OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
- Change detection
- Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works
How to connect Acumatica to Smartsheet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Acumatica and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Acumatica
connected
Smartsheet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Acumatica and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Acumatica ⇄ SmartsheetCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Acumatica SmartsheetCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Acumatica and Smartsheet integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Acumatica and Smartsheet: authenticate both systems, choose the objects to sync (such as Acumatica's Purchase Orders and Stock Items), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Change detection on Acumatica: Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields. On Smartsheet: Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Smartsheet side: Columns, Cells, Reports, Attachments, plus custom fields where Smartsheet exposes them. On the Acumatica side: Journal Transactions, Projects, Opportunities and Cases, Customers. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Acumatica and Smartsheet: Where Acumatica is the HR or people system of record; Master data corrections travel; Where Smartsheet faces customers and Acumatica carries account records. Worker and organization data from Acumatica stays current in Smartsheet, so the tools people use daily reflect the org as it actually is.
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Acumatica: Contract-based REST API (JSON over versioned endpoints), plus SOAP web services and OData access to Generic Inquiries. Authentication: OAuth 2.0 or cookie-based session login with Acumatica credentials. Smartsheet: REST API (v2.0). Authentication: OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header. Stacksync manages authentication, retries, and rate limits on both sides.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 521 integrations available for Acumatica and Smartsheet.
Popular · 6 of 521
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Acumatica ⇄ Agiloft -
Acumatica ⇄ Gainsight -
Acumatica ⇄ Ironclad -
Smartsheet ⇄ Epicor ERP -
Smartsheet ⇄ Extensiv (3PL Central) -
Smartsheet ⇄ Fishbowl Manufacturing
No integrations match .
