Real-time
Two-way sync
Changes in Brightpearl or Insightly instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ CRM
Brightpearl to Insightly integration — real-time, two-way sync
Keep Brightpearl and Insightly in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from MuleSoft
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Migrated from Fivetran
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Migrated from Celigo
Why teams connect Brightpearl and Insightly
Close the gap between front office and back office: Insightly and Brightpearl share customers and status in real time, in both directions.
Insightly holds the customer relationship; Brightpearl runs the operations and records behind the business. The two overlap wherever the same organizations and transactions matter to both, and when that overlap is bridged by re-keying or overnight batch, each side spends the day working from stale data.
Stacksync syncs Tasks, Events, Notes, Products in Insightly with Products, Sales orders, Purchase orders, Contacts in Brightpearl field by field, in real time, and in both directions. You decide which system owns which fields; Stacksync keeps every copy consistent and resolves conflicts by rules you set.
Common use cases
- 01 Keep Insightly projects aligned with delivery or PSA tools after opportunities close
- 02 Write product usage or billing data from internal databases into Insightly custom fields for account context
- 03 Mirror inventory levels from Brightpearl into a database that feeds availability to storefronts and marketplaces.
- 04 Push invoices and payments into an accounting platform for reconciliation.
Common sync patterns
Where Brightpearl handles order-to-cash: closed-won flows through
A deal won in Insightly creates or updates the customer in Brightpearl with clean data, so fulfillment and invoicing start without re-entry.
Where Brightpearl is the finance system of record: money status on the account
Invoice and payment state from Brightpearl shows on the account in Insightly, so reps see balances before promising the next order.
One customer master
Where both systems keep customer or organization records, corrections in either propagate to the other, ending dual maintenance.
What you can sync between Brightpearl and Insightly
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Brightpearl objects | Insightly objects | How this pairing syncs | |
|---|---|---|---|
| Products SKU records with variants and price lists, synced with e-commerce and ERP catalogs. | Products Product catalog entries support line-item syncing on opportunities and quotes. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Contacts Customers and suppliers in one contact model, matched to CRM records by email or reference. | Contacts Person records sync with marketing and support tools to keep one contact list. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. Custom fields on either side are included in the mapping. | |
| Custom fields Per-object custom attributes included in field mappings. | Custom Fields Per-object custom fields carry enrichment and billing data written from external systems. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. Custom fields on either side are included in the mapping. | |
| Inventory and warehouses On-hand and allocated stock by warehouse, read for availability publishing. | Events Calendar items sync for a complete activity timeline. | Inventory and warehouses is specific to Brightpearl and Events to Insightly — each maps to any object or custom field on the other side. | |
| Goods-out notes Fulfillment documents that carry picking and shipping status back to order sources. | Notes Free-text context attaches to synced records for downstream visibility. | Goods-out notes is specific to Brightpearl and Notes to Insightly — each maps to any object or custom field on the other side. | |
| Invoices and payments Financial documents synced to accounting platforms for reconciliation. | Organizations Company records map to accounts in ERPs and other CRMs. | Invoices and payments is specific to Brightpearl and Organizations to Insightly — each maps to any object or custom field on the other side. |
How changes propagate between Brightpearl and Insightly
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Brightpearl Insightly Sub-second propagation
DetectionBrightpearl notifies Stacksync of record changes through webhook events. Webhooks for object created/updated events, with resource search polling as a fallback.
DeliveryEach detected change is written to Insightly through its API, with automatic retries and rate-limit backoff.
Insightly Brightpearl Interval-based propagation
DetectionStacksync polls Insightly for changes on an incremental schedule, reading only records changed since the previous pass. Polling on record updated-date fields.
DeliveryEach detected change is written to Brightpearl through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Brightpearl: Requests are throttled per account under Brightpearl's API usage policies; bulk operations should use batch endpoints.
- Insightly: Daily API request caps vary by Insightly plan.
What ships with Brightpearl ⇄ Insightly
Connect Brightpearl and Insightly for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Brightpearl–Insightly connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Brightpearl or Insightly data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Brightpearl or Insightly record.
Observability
Monitoring
Track your Brightpearl ⇄ Insightly sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Brightpearl and Insightly.
How the Brightpearl and Insightly connectors work
Brightpearl
- Integration surface
- REST API, organized into services (order, product, contact, warehouse, accounting)
- Authentication
- OAuth 2.0 (authorization code grant) for current apps; legacy private and public apps authenticate with app reference and account token headers
- Change detection
- Webhooks for object created/updated events, with resource search polling as a fallback
- Capabilities
- read · write · webhooks
- Rate limits
- Requests are throttled per account under Brightpearl's API usage policies; bulk operations should use batch endpoints
Insightly
- Integration surface
- REST API (versioned)
- Authentication
- API key sent via HTTP Basic authentication
- Change detection
- Polling on record updated-date fields
- Capabilities
- read · write
- Rate limits
- Daily API request caps vary by Insightly plan
How it works
How to connect Brightpearl to Insightly — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Brightpearl and Insightly with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Brightpearl
connected
Insightly
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Brightpearl and Insightly objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Brightpearl ⇄ InsightlyCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Brightpearl InsightlyCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Brightpearl and Insightly integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Brightpearl and Insightly: authenticate both systems, choose the objects to sync (such as Brightpearl's Products and Contacts), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Brightpearl and Insightly: Where Brightpearl handles order-to-cash: closed-won flows through; Where Brightpearl is the finance system of record: money status on the account; One customer master. A deal won in Insightly creates or updates the customer in Brightpearl with clean data, so fulfillment and invoicing start without re-entry.
-
Brightpearl: REST API, organized into services (order, product, contact, warehouse, accounting). Authentication: OAuth 2.0 (authorization code grant) for current apps; legacy private and public apps authenticate with app reference and account token headers. Insightly: REST API (versioned). Authentication: API key sent via HTTP Basic authentication. Stacksync manages authentication, retries, and rate limits on both sides.
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Insightly: The API authenticates with a per-user API key passed over HTTP Basic authentication rather than an OAuth flow. Brightpearl: Order and fulfillment state is modeled through linked documents (sales order, goods-out note, invoice) rather than a single status field, so syncs track several objects to represent one order lifecycle. Stacksync's field mapping accounts for these differences between Brightpearl and Insightly without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Brightpearl and Insightly records are not retained after a sync operation.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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