Real-time
Two-way sync
Changes in Brightpearl or HubSpot instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ CRM
Brightpearl to HubSpot integration — real-time, two-way sync
Keep Brightpearl and HubSpot in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Brightpearl and HubSpot
Close the gap between front office and back office: HubSpot and Brightpearl share customers and status in real time, in both directions.
HubSpot holds the customer relationship; Brightpearl runs the operations and records behind the business. The two overlap wherever the same organizations and transactions matter to both, and when that overlap is bridged by re-keying or overnight batch, each side spends the day working from stale data.
Stacksync syncs Goal, Owner, Pipeline, Stages in HubSpot with Goods-out notes, Invoices and payments, Custom fields, Products in Brightpearl field by field, in real time, and in both directions. You decide which system owns which fields; Stacksync keeps every copy consistent and resolves conflicts by rules you set.
Common use cases
- 01 Push product signup and usage events into HubSpot contact properties to drive lifecycle marketing segmentation.
- 02 Write warehouse-computed lead and account scores back to HubSpot properties on a schedule or in near real time.
- 03 Mirror inventory levels from Brightpearl into a database that feeds availability to storefronts and marketplaces.
- 04 Push invoices and payments into an accounting platform for reconciliation.
Common sync patterns
One customer master
Where both systems keep customer or organization records, corrections in either propagate to the other, ending dual maintenance.
Where Brightpearl manages people and org data: keep HubSpot aligned
Owners, territories, and org structure informed by Brightpearl stay current in HubSpot.
Where Brightpearl handles order-to-cash: closed-won flows through
A deal won in HubSpot creates or updates the customer in Brightpearl with clean data, so fulfillment and invoicing start without re-entry.
What you can sync between Brightpearl and HubSpot
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Brightpearl objects | HubSpot objects | How this pairing syncs | |
|---|---|---|---|
| Products SKU records with variants and price lists, synced with e-commerce and ERP catalogs. | Product Synced with incremental and full sync per the Stacksync docs. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Contacts Customers and suppliers in one contact model, matched to CRM records by email or reference. | Contact Synced with incremental and full sync per the Stacksync docs. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. Custom fields on either side are included in the mapping. | |
| Purchase orders Supplier orders synced with procurement or accounting systems. | Owner Synced with incremental and full sync per the Stacksync docs. | Purchase orders is specific to Brightpearl and Owner to HubSpot — each maps to any object or custom field on the other side. | |
| Inventory and warehouses On-hand and allocated stock by warehouse, read for availability publishing. | Pipeline Synced with incremental and full sync per the Stacksync docs. | Inventory and warehouses is specific to Brightpearl and Pipeline to HubSpot — each maps to any object or custom field on the other side. | |
| Goods-out notes Fulfillment documents that carry picking and shipping status back to order sources. | Stages Synced with incremental and full sync per the Stacksync docs. | Goods-out notes is specific to Brightpearl and Stages to HubSpot — each maps to any object or custom field on the other side. | |
| Invoices and payments Financial documents synced to accounting platforms for reconciliation. | Audit Synced with incremental and full sync per the Stacksync docs. | Invoices and payments is specific to Brightpearl and Audit to HubSpot — each maps to any object or custom field on the other side. |
How changes propagate between Brightpearl and HubSpot
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Brightpearl HubSpot Sub-second propagation
DetectionBrightpearl notifies Stacksync of record changes through webhook events. Webhooks for object created/updated events, with resource search polling as a fallback.
DeliveryEach detected change is written to HubSpot through its API, with automatic retries and rate-limit backoff.
HubSpot Brightpearl Sub-second propagation
DetectionHubSpot pushes changes as they happen — webhook events backed by change data capture. Records: incremental near-real-time change tracking.
DeliveryEach detected change is written to Brightpearl through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Brightpearl: Requests are throttled per account under Brightpearl's API usage policies; bulk operations should use batch endpoints.
- HubSpot: Request limits vary by subscription tier and API type.
What ships with Brightpearl ⇄ HubSpot
Connect Brightpearl and HubSpot for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Brightpearl–HubSpot connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Brightpearl or HubSpot data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Brightpearl or HubSpot record.
Observability
Monitoring
Track your Brightpearl ⇄ HubSpot sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Brightpearl and HubSpot.
How the Brightpearl and HubSpot connectors work
Brightpearl
- Integration surface
- REST API, organized into services (order, product, contact, warehouse, accounting)
- Authentication
- OAuth 2.0 (authorization code grant) for current apps; legacy private and public apps authenticate with app reference and account token headers
- Change detection
- Webhooks for object created/updated events, with resource search polling as a fallback
- Capabilities
- read · write · webhooks
- Rate limits
- Requests are throttled per account under Brightpearl's API usage policies; bulk operations should use batch endpoints
HubSpot
- Integration surface
- REST API (CRM v3)
- Authentication
- OAuth (choose HubSpot account and authorize Stacksync); requires a HubSpot 'Super Admin' to grant access; optional "Grant access to sensitive fields" checkbox for sensitive/highly sensitive fields
- Change detection
- Records: incremental near-real-time change tracking. Associations: HubSpot has no native association CDC
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- Request limits vary by subscription tier and API type.
How it works
How to connect Brightpearl to HubSpot — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Brightpearl and HubSpot with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Brightpearl
connected
HubSpot
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Brightpearl and HubSpot objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Brightpearl ⇄ HubSpotCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Brightpearl HubSpotCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Brightpearl and HubSpot integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Brightpearl and HubSpot: authenticate both systems, choose the objects to sync (such as Brightpearl's Products and Contacts), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Change detection on Brightpearl: Webhooks for object created/updated events, with resource search polling as a fallback. On HubSpot: Records: incremental near-real-time change tracking. Associations: HubSpot has no native association CDC. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the HubSpot side: Goal, Owner, Pipeline, Stages, plus custom fields where HubSpot exposes them. On the Brightpearl side: Goods-out notes, Invoices and payments, Custom fields, Products. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Brightpearl and HubSpot: One customer master; Where Brightpearl manages people and org data: keep HubSpot aligned; Where Brightpearl handles order-to-cash: closed-won flows through. Where both systems keep customer or organization records, corrections in either propagate to the other, ending dual maintenance.
-
Brightpearl: REST API, organized into services (order, product, contact, warehouse, accounting). Authentication: OAuth 2.0 (authorization code grant) for current apps; legacy private and public apps authenticate with app reference and account token headers. HubSpot: REST API (CRM v3). Authentication: OAuth (choose HubSpot account and authorize Stacksync); requires a HubSpot 'Super Admin' to grant access; optional "Grant access to sensitive fields" checkbox for sensitive/highly sensitive fields. Stacksync manages authentication, retries, and rate limits on both sides.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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