Real-time
Two-way sync
Changes in Apollo.io or Magento instantly reflect in both systems. No stale data, no manual imports.
CRM ⇄ E-commerce
Apollo.io to Magento integration — real-time, two-way sync
Keep Apollo.io and Magento in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Apollo.io and Magento
Keep the customers and orders that Apollo.io and Magento share aligned in real time, so sales works from live purchase history and the store works from current account details.
Apollo.io holds the customer relationship: the contacts, accounts, and deals a go-to-market team works. Magento runs the buying side: who placed which order, what they bought, and where it ships. The two describe the same people and companies, and when they are connected only by exports, sales answers questions without recent orders in front of them while the store works from account details that changed weeks ago.
Stacksync links Contacts, Accounts, People (database records), Sequences in Apollo.io to Configurable / variant products, Categories, Orders, Customers in Magento with bi-directional, real-time sync. New customers, order activity, and corrected contact details move in whichever direction you configure, field by field, with conflicts resolved by rules you set. A record created or changed on either side shows up on the other within seconds, with no CSV exports and no nightly job.
The shared entity is the customer, matched on email or an external ID, so both systems agree on who the buyer is and the order history sits next to the relationship instead of in a separate tab.
Common use cases
- 01 Land sequence enrollment status and outcomes in a warehouse for outbound performance reporting.
- 02 Deduplicate contacts across Apollo and the CRM by syncing on email as the match key.
- 03 Keep MSI inventory source-item quantities aligned between a WMS/ERP and Magento so storefront stock matches the warehouse.
- 04 Read new Orders to trigger provisioning, accounting, or 3PL fulfillment in an operational database as they are placed.
Common sync patterns
One customer identity across sales and store
A person who exists as a contact in Apollo.io and a buyer in Magento is kept as a single, deduplicated record, so both teams work from the same customer instead of two partial copies.
Where Magento records orders: purchase history on the account
Orders and their status from Magento appear on the matching contact or account in Apollo.io, so reps see what a customer has bought and what is in flight before the next conversation.
New buyers become CRM records
A customer created in Magento creates or updates the matching contact or account in Apollo.io, so first-time and repeat buyers land in the relationship system without a manual import.
What you can sync between Apollo.io and Magento
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Apollo.io objects | Magento objects | How this pairing syncs | |
|---|---|---|---|
| Sequences Outreach cadences (emailer campaigns in the API); enrollment status is read to track which contacts are being worked. | Customers Customer accounts and address book; synced two-way with a CRM so order history and contact records stay consistent. | Sequences is specific to Apollo.io and Customers to Magento — each maps to any object or custom field on the other side. | |
| Deals (Opportunities) Pipeline records that can be read and written to keep Apollo aligned with the CRM of record. | Inventory source items (MSI) Per-source stock quantities under Multi-Source Inventory; written from a WMS/ERP so storefront stock matches the warehouse. | Deals (Opportunities) is specific to Apollo.io and Inventory source items (MSI) to Magento — each maps to any object or custom field on the other side. | |
| Tasks and calls Rep activity records synced for activity reporting and coaching workflows. | Invoices Invoice documents tied to orders; read out for finance and revenue recognition, or created via the sales API when billing downstream. | Tasks and calls is specific to Apollo.io and Invoices to Magento — each maps to any object or custom field on the other side. | |
| Custom fields Account- and contact-level custom attributes mapped field-by-field in a sync. | Shipments Shipment and tracking records against orders; created or read to drive fulfillment status between Magento and a 3PL/WMS. | Custom fields is specific to Apollo.io and Shipments to Magento — each maps to any object or custom field on the other side. | |
| Contacts People saved to your Apollo account, synced with emails, phone numbers, and enrichment fields. | Carts / quotes Active and guest carts (quotes) with items and totals; read for abandoned-cart analysis (not available on the Cloud Service subset). | Contacts is specific to Apollo.io and Carts / quotes to Magento — each maps to any object or custom field on the other side. | |
| Accounts Company records with firmographic attributes, matched to CRM accounts during sync. | Products Catalog items keyed by SKU; carry created_at/updated_at for incremental polling and are written two-way from a PIM or ERP into the storefront. | Accounts is specific to Apollo.io and Products to Magento — each maps to any object or custom field on the other side. |
How changes propagate between Apollo.io and Magento
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Apollo.io Magento Interval-based propagation
DetectionStacksync polls Apollo.io for changes on an incremental schedule, reading only records changed since the previous pass. Polling on updated-at timestamps.
DeliveryEach detected change is written to Magento through its API, with automatic retries and rate-limit backoff.
Magento Apollo.io Sub-second propagation
DetectionMagento notifies Stacksync of record changes through webhook events. Polling with searchCriteria filters on updated_at (catalog, sales, and customer entities carry created_at/updated_at).
DeliveryEach detected change is written to Apollo.io through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Apollo.io: Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls.
- Magento: No fixed request-per-minute cap on PaaS/on-prem; responses page via searchCriteria pageSize/currentPage under a default maximum page size of 300 (Web API Input Limits), with /async/bulk endpoints for large writes.
What ships with Apollo.io ⇄ Magento
Connect Apollo.io and Magento for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Apollo.io–Magento connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Apollo.io or Magento data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Apollo.io or Magento record.
Observability
Monitoring
Track your Apollo.io ⇄ Magento sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Apollo.io and Magento.
How the Apollo.io and Magento connectors work
Apollo.io
- Integration surface
- REST API
- Authentication
- API key (passed in request headers); master keys unlock account-wide endpoints
- Change detection
- Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream
- Capabilities
- read · write
- Rate limits
- Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls
Magento
- Integration surface
- REST and GraphQL Web APIs (SOAP also available)
- Authentication
- Token-based OAuth: an integration's access token (consumer key/secret + access token/secret) or a Bearer admin token (default 4-hour expiry); Adobe Commerce as a Cloud Service authenticates via Adobe IMS (OAuth 2)
- Change detection
- Polling with searchCriteria filters on updated_at (catalog, sales, and customer entities carry created_at/updated_at); optional near-real-time via the Adobe Commerce Webhooks / Adobe I/O Events modules (order/created, product/updated, customer/created)
- Capabilities
- read · write · webhooks
- Rate limits
- No fixed request-per-minute cap on PaaS/on-prem; responses page via searchCriteria pageSize/currentPage under a default maximum page size of 300 (Web API Input Limits), with /async/bulk endpoints for large writes.
How it works
How to connect Apollo.io to Magento — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Apollo.io and Magento with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Apollo.io
connected
Magento
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Apollo.io and Magento objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Apollo.io ⇄ MagentoCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Apollo.io MagentoCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Apollo.io and Magento integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Apollo.io and Magento: authenticate both systems, choose the objects to sync (such as Apollo.io's Sequences and Deals (Opportunities)), map fields visually, and changes propagate both ways in milliseconds — no code required.
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On the Apollo.io side: Contacts, Accounts, People (database records), Sequences, plus custom fields where Apollo.io exposes them. On the Magento side: Configurable / variant products, Categories, Orders, Customers. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Apollo.io and Magento: One customer identity across sales and store; Where Magento records orders: purchase history on the account; New buyers become CRM records. A person who exists as a contact in Apollo.io and a buyer in Magento is kept as a single, deduplicated record, so both teams work from the same customer instead of two partial copies.
-
Apollo.io: REST API. Authentication: API key (passed in request headers); master keys unlock account-wide endpoints. Magento: REST and GraphQL Web APIs (SOAP also available). Authentication: Token-based OAuth: an integration's access token (consumer key/secret + access token/secret) or a Bearer admin token (default 4-hour expiry); Adobe Commerce as a Cloud Service authenticates via Adobe IMS (OAuth 2). Stacksync manages authentication, retries, and rate limits on both sides.
-
Apollo.io: Apollo distinguishes between people in its global database and contacts saved to your account; only saved contacts carry your custom fields and sequence history. Magento: Products are keyed by SKU and other entities by entity_id; REST responses are filtered via searchCriteria, and catalog, sales, and customer entities carry created_at/updated_at for incremental polling. Stacksync's field mapping accounts for these differences between Apollo.io and Magento without custom code.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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