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ERP ⇄ Business productivity

SAP Business ByDesign to Smartsheet integration — real-time, two-way sync

Keep SAP Business ByDesign and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect SAP Business ByDesign and Smartsheet

Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Smartsheet and SAP Business ByDesign.

The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Smartsheet is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.

Stacksync syncs Rows, Columns, Cells, Reports in Smartsheet with Projects, Employees, Business Partners (Accounts), Contacts in SAP Business ByDesign bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.

Common use cases

  • 01 Write records from a CRM or ERP into Smartsheet Rows so ops teams manage intake and status in a grid, then push status Cells back to the source.
  • 02 Pull Reports and Sheets into a warehouse for cross-project reporting and dashboards without manual CSV exports.
  • 03 Align the ByDesign material master with external product catalogs and inventory systems.
  • 04 Sync project and time data with external professional-services tools for billing.

Common sync patterns

Master data corrections travel

A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.

Where Smartsheet faces customers and SAP Business ByDesign carries account records

Order, invoice, or account status from SAP Business ByDesign appears alongside the customer in Smartsheet, so front-line teams answer from live data.

Where SAP Business ByDesign is the HR or people system of record

Worker and organization data from SAP Business ByDesign stays current in Smartsheet, so the tools people use daily reflect the org as it actually is.

What you can sync between SAP Business ByDesign and Smartsheet

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

SAP Business ByDesign objects Smartsheet objects How this pairing syncs
Employees Worker records referenced by time, expense, and project data. Reports Read-only roll-ups spanning multiple sheets; pulled into a warehouse for cross-sheet reporting, capped at 50,000 rows. Employees is specific to SAP Business ByDesign and Reports to Smartsheet — each maps to any object or custom field on the other side.
Business Partners (Accounts) Customer and supplier master data synced with CRMs and procurement tools. Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. Business Partners (Accounts) is specific to SAP Business ByDesign and Attachments to Smartsheet — each maps to any object or custom field on the other side.
Contacts Person records linked to accounts, aligned with CRM contact objects. Discussions and Comments Threaded comments on rows and sheets; read out to sync collaboration history or activity into another system. Contacts is specific to SAP Business ByDesign and Discussions and Comments to Smartsheet — each maps to any object or custom field on the other side.
Sales Orders Order documents created from external channels and read for status. Users and Groups Account membership and sharing; synced to keep an HR or identity source aligned with sheet and workspace access. Sales Orders is specific to SAP Business ByDesign and Users and Groups to Smartsheet — each maps to any object or custom field on the other side.
Customer Invoices Billing documents synced outward for collections and CRM visibility. Sheets The core container; each sheet has typed columns, rows, and a modifiedAt stamp. Stacksync treats a sheet as a table and syncs its rows two-way. Customer Invoices is specific to SAP Business ByDesign and Sheets to Smartsheet — each maps to any object or custom field on the other side.
Materials / Products Item master data aligned with e-commerce and inventory systems. Rows Records inside a sheet, each with createdAt/modifiedAt and cells keyed by columnId; the primary unit synced to and from external tables. Materials / Products is specific to SAP Business ByDesign and Rows to Smartsheet — each maps to any object or custom field on the other side.

How changes propagate between SAP Business ByDesign and Smartsheet

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

SAP Business ByDesign Smartsheet Interval-based propagation

DetectionStacksync polls SAP Business ByDesign for changes on an incremental schedule, reading only records changed since the previous pass. Polling on last-changed timestamps.

DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.

Smartsheet SAP Business ByDesign Sub-second propagation

DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.

DeliveryEach detected change is written to SAP Business ByDesign through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with SAP Business ByDesign ⇄ Smartsheet

Connect SAP Business ByDesign and Smartsheet for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every SAP Business ByDesign–Smartsheet connection.

Real-time

Two-way sync

Changes in SAP Business ByDesign or Smartsheet instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever SAP Business ByDesign or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single SAP Business ByDesign or Smartsheet record.

Observability

Monitoring

Track your SAP Business ByDesign ⇄ Smartsheet sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between SAP Business ByDesign and Smartsheet.

How the SAP Business ByDesign and Smartsheet connectors work

SAP Business ByDesign

Integration surface
SOAP web services plus OData services for analytical and custom data access
Authentication
Basic authentication over TLS for service users; OAuth-based options exist for certain scenarios
Change detection
Polling on last-changed timestamps; the platform does not offer a general webhook surface
Capabilities
read · write

Smartsheet

Integration surface
REST API (v2.0)
Authentication
OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
Change detection
Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
Capabilities
read · write · webhooks
Rate limits
300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works

How to connect SAP Business ByDesign to Smartsheet — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate SAP Business ByDesign and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    SAP Business ByDesign connected
    Smartsheet connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the SAP Business ByDesign and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · SAP Business ByDesign ⇄ Smartsheet
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    SAP Business ByDesign Smartsheet
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

SAP Business ByDesign and Smartsheet integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 521 integrations available for SAP Business ByDesign and Smartsheet.

Popular · 8 of 521
All SAP Business ByDesign integrations All Smartsheet integrations Browse all integrations
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