Real-time
Two-way sync
Changes in Gatekeeper or SAP Business ByDesign instantly reflect in both systems. No stale data, no manual imports.
Business productivity ⇄ ERP
Gatekeeper to SAP Business ByDesign integration — real-time, two-way sync
Keep Gatekeeper and SAP Business ByDesign in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
Case study
Migrated from MuleSoft
Case study
Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
Case study
Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect Gatekeeper and SAP Business ByDesign
Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Gatekeeper and SAP Business ByDesign.
The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Gatekeeper is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.
Stacksync syncs Vendors (Suppliers), Files, Workflow form data, Custom data groups in Gatekeeper with Employees, Business Partners (Accounts), Contacts, Sales Orders in SAP Business ByDesign bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.
Common use cases
- 01 Stream workflow-form data - intake requests, vendor onboarding, risk assessments - into an operational database for cycle-time and compliance reporting.
- 02 Write contract or vendor records into Gatekeeper when a deal closes in the CRM to kick off downstream procurement and legal workflows.
- 03 Create sales orders in ByDesign from e-commerce or CPQ systems and sync order and delivery status back.
- 04 Replicate customer invoices into a reporting database or collections tool without manual exports.
Common sync patterns
Where Gatekeeper faces customers and SAP Business ByDesign carries account records
Order, invoice, or account status from SAP Business ByDesign appears alongside the customer in Gatekeeper, so front-line teams answer from live data.
Where Gatekeeper collects payments: transactions post through
Payment events sync into SAP Business ByDesign as they occur, keeping the enterprise records current without manual entry.
Where SAP Business ByDesign is the HR or people system of record
Worker and organization data from SAP Business ByDesign stays current in Gatekeeper, so the tools people use daily reflect the org as it actually is.
What you can sync between Gatekeeper and SAP Business ByDesign
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Gatekeeper objects | SAP Business ByDesign objects | How this pairing syncs | |
|---|---|---|---|
| Files Document files attached to contracts and vendors - executed PDFs, certificates, and compliance evidence; read to pull signed files and evidence out, or written to push generated documents in. | Sales Orders Order documents created from external channels and read for status. | Files is specific to Gatekeeper and Sales Orders to SAP Business ByDesign — each maps to any object or custom field on the other side. | |
| Workflow form data The structured data captured on Gatekeeper workflow forms (intake requests, vendor onboarding, risk assessments); exposed by the API since 2025 so form results sync into an operational database, not only contract and vendor records. | Customer Invoices Billing documents synced outward for collections and CRM visibility. | Workflow form data is specific to Gatekeeper and Customer Invoices to SAP Business ByDesign — each maps to any object or custom field on the other side. | |
| Custom data groups Customer-configured custom fields and data groups; because the JSON:API and its docs are dynamic, any custom data added in Configuration exposes the same read/write endpoints as the standard objects and syncs the same way. | Materials / Products Item master data aligned with e-commerce and inventory systems. | Custom data groups is specific to Gatekeeper and Materials / Products to SAP Business ByDesign — each maps to any object or custom field on the other side. | |
| Users Gatekeeper user and team records governed by role-based access; read to map contract and vendor owners, approvers, and internal contacts to CRM or HR records. | Purchase Orders Procurement documents exchanged with supplier systems. | Users is specific to Gatekeeper and Purchase Orders to SAP Business ByDesign — each maps to any object or custom field on the other side. | |
| Categories The classification taxonomy applied to contracts and vendors (type, department, business unit); synced so categorization stays consistent between Gatekeeper and downstream reporting or ERP dimensions. | Opportunities Built-in CRM records synced with external sales tools when both are in use. | Categories is specific to Gatekeeper and Opportunities to SAP Business ByDesign — each maps to any object or custom field on the other side. | |
| Contracts The core contract records holding value, key dates, renewal terms, status, type, owner, and the linked vendor; created, read, updated, and deleted so contract data moves two-way between Gatekeeper and a database, ERP, or CRM. | Projects Project structures and tasks read for time and billing integrations. | Contracts is specific to Gatekeeper and Projects to SAP Business ByDesign — each maps to any object or custom field on the other side. |
How changes propagate between Gatekeeper and SAP Business ByDesign
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Gatekeeper SAP Business ByDesign Interval-based propagation
DetectionStacksync polls Gatekeeper for changes on an incremental schedule, reading only records changed since the previous pass. No native developer webhook subscription API and no database change-data-capture log.
DeliveryEach detected change is written to SAP Business ByDesign through its API, with automatic retries and rate-limit backoff.
SAP Business ByDesign Gatekeeper Interval-based propagation
DetectionStacksync polls SAP Business ByDesign for changes on an incremental schedule, reading only records changed since the previous pass. Polling on last-changed timestamps.
DeliveryEach detected change is written to Gatekeeper through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Gatekeeper: Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
What ships with Gatekeeper ⇄ SAP Business ByDesign
Connect Gatekeeper and SAP Business ByDesign for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Gatekeeper–SAP Business ByDesign connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Gatekeeper or SAP Business ByDesign data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Gatekeeper or SAP Business ByDesign record.
Observability
Monitoring
Track your Gatekeeper ⇄ SAP Business ByDesign sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Gatekeeper and SAP Business ByDesign.
How the Gatekeeper and SAP Business ByDesign connectors work
Gatekeeper
- Integration surface
- RESTful API following the JSON:API specification, tenant-scoped with interactive docs at {tenant}.gatekeeperhq.com/api_docs and a published Postman collection. The API is dynamic: it exposes the standard Contract and Vendor objects plus any custom data groups and workflow-form data configured in the tenant.
- Authentication
- API keys created and managed under Configuration > API Keys and passed as a token; each key carries granular per-endpoint permissions set to read-only or write, so access is scoped per object. Multiple keys can be issued and revoked independently.
- Change detection
- No native developer webhook subscription API and no database change-data-capture log; detect changes by polling the JSON:API list endpoints filtered and sorted on updated-at timestamps. Gatekeeper's own event automation - Workflow Engine phase transitions and Interconnect process orchestration - runs inside the platform rather than as a subscribable webhook stream.
- Capabilities
- read · write
- Rate limits
- Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
SAP Business ByDesign
- Integration surface
- SOAP web services plus OData services for analytical and custom data access
- Authentication
- Basic authentication over TLS for service users; OAuth-based options exist for certain scenarios
- Change detection
- Polling on last-changed timestamps; the platform does not offer a general webhook surface
- Capabilities
- read · write
How it works
How to connect Gatekeeper to SAP Business ByDesign — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Gatekeeper and SAP Business ByDesign with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Gatekeeper
connected
SAP Business ByDesign
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Gatekeeper and SAP Business ByDesign objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Gatekeeper ⇄ SAP Business ByDesignCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Gatekeeper SAP Business ByDesignCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Gatekeeper and SAP Business ByDesign integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Gatekeeper and SAP Business ByDesign: authenticate both systems, choose the objects to sync (such as Gatekeeper's Files and Workflow form data), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
On the Gatekeeper side: Vendors (Suppliers), Files, Workflow form data, Custom data groups, plus custom fields where Gatekeeper exposes them. On the SAP Business ByDesign side: Employees, Business Partners (Accounts), Contacts, Sales Orders. Stacksync auto-detects both schemas and converts types between the two systems.
-
Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
-
Common patterns for Gatekeeper and SAP Business ByDesign: Where Gatekeeper faces customers and SAP Business ByDesign carries account records; Where Gatekeeper collects payments: transactions post through; Where SAP Business ByDesign is the HR or people system of record. Order, invoice, or account status from SAP Business ByDesign appears alongside the customer in Gatekeeper, so front-line teams answer from live data.
-
Gatekeeper: RESTful API following the JSON:API specification, tenant-scoped with interactive docs at {tenant}.gatekeeperhq.com/api_docs and a published Postman collection. The API is dynamic: it exposes the standard Contract and Vendor objects plus any custom data groups and workflow-form data configured in the tenant. Authentication: API keys created and managed under Configuration > API Keys and passed as a token; each key carries granular per-endpoint permissions set to read-only or write, so access is scoped per object. Multiple keys can be issued and revoked independently. SAP Business ByDesign: SOAP web services plus OData services for analytical and custom data access. Authentication: Basic authentication over TLS for service users; OAuth-based options exist for certain scenarios. Stacksync manages authentication, retries, and rate limits on both sides.
-
Gatekeeper: Write access is per API key per endpoint: when you create a key you choose read-only or write for each object, so the API is write-capable and can create and update records rather than only export them. SAP Business ByDesign: Custom fields and custom OData services can be defined in the tenant, so integrations often work against tenant-specific service definitions rather than one fixed schema. Stacksync's field mapping accounts for these differences between Gatekeeper and SAP Business ByDesign without custom code.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 417 integrations available for Gatekeeper and SAP Business ByDesign.
Popular · 5 of 417
-
Gatekeeper ⇄ Epicor ERP -
SAP Business ByDesign ⇄ Customer.io -
SAP Business ByDesign ⇄ eClinicalWorks -
SAP Business ByDesign ⇄ Full Enrich -
SAP Business ByDesign ⇄ Google Sheets
No integrations match .
