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Human resources ⇄ ERP

Jobvite to Macola ERP integration — real-time, two-way sync

Keep Jobvite and Macola ERP in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Jobvite and Macola ERP

Sync the workers, org structure, and cost centers that Macola ERP and Jobvite share in real time, so the people Jobvite manages stay current in the system that runs finance and operations.

Jobvite is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Macola ERP runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.

Stacksync syncs Items, Sales Orders, Purchase Orders, Invoices in Macola ERP with New Hire, Employee, Attachment, Offer in Jobvite field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Macola ERP keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Replicate GL and AR data into a warehouse for consolidated financial reporting.
  • 02 Push web or EDI orders into Macola order entry instead of rekeying them.
  • 03 Consolidate Applications, Offers, and Workflow Status into a warehouse for time-to-fill and funnel reporting across every requisition.
  • 04 Sync Employee roster data into Jobvite with POST /employee to power employee-referral matching and internal-mobility postings.

Common sync patterns

Reporting lines drive approvals

Manager and reporting-hierarchy changes in Jobvite keep expense and purchase approval chains in Macola ERP pointed at the right people.

Where Jobvite runs payroll: labor cost in the books

Pay and compensation data from Jobvite posts into Macola ERP as labor cost, so finance sees workforce spend without re-entering it by hand.

Where Jobvite is the worker system of record: one employee master

When a worker is hired, moved, or offboarded in Jobvite, the matching employee record in Macola ERP is created, updated, or deactivated, so the business system reflects the workforce as it actually is.

What you can sync between Jobvite and Macola ERP

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Jobvite objects Macola ERP objects How this pairing syncs
Employee Employee roster pushed through POST /employee (Onboard sync), used for referral matching and internal-mobility job postings. Customers Customer master records synced with CRMs so sales works from ERP truth. Employee is specific to Jobvite and Customers to Macola ERP — each maps to any object or custom field on the other side.
Attachment Resumes, cover letters, and files attached to a candidate; synced out to object storage or a document management system. Vendors Vendor master data aligned with procurement and AP tools. Attachment is specific to Jobvite and Vendors to Macola ERP — each maps to any object or custom field on the other side.
Offer Offer state tied to an application (extended, accepted, declined); read out for offer-acceptance reporting and written to downstream comp or HR systems. Items Inventory item master records mirrored to ecommerce and planning systems. Offer is specific to Jobvite and Items to Macola ERP — each maps to any object or custom field on the other side.
Candidate Read from the candidate feed (GET /candidate) and written back via POST /candidate/updateCandidates to change status, notes, and disposition on each record. Sales Orders Order entry documents created from web or CRM orders and read back for status. Candidate is specific to Jobvite and Sales Orders to Macola ERP — each maps to any object or custom field on the other side.
Requisition (Job) Job openings created or updated through POST /job and read from GET /jobFeed; maps to opening tables in an ATS reporting warehouse. Purchase Orders Procurement documents reconciled against receiving and vendor systems. Requisition (Job) is specific to Jobvite and Purchase Orders to Macola ERP — each maps to any object or custom field on the other side.
Application Links a candidate to one requisition with its workflow state; read for pipeline reporting and status written back through the candidate update call. Invoices AR documents synced to billing, CRM, and reporting destinations. Application is specific to Jobvite and Invoices to Macola ERP — each maps to any object or custom field on the other side.

How changes propagate between Jobvite and Macola ERP

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Jobvite Macola ERP Sub-second propagation

DetectionJobvite notifies Stacksync of record changes through webhook events. A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events.

DeliveryEach detected change is applied to Macola ERP as a row-level write, with types converted between the two schemas.

Macola ERP Jobvite Sub-second propagation

DetectionChanges in Macola ERP are captured at the source via change data capture — no polling loop against its API. CDC or change tracking on the underlying SQL Server database, or timestamp-based polling.

DeliveryEach detected change is written to Jobvite through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Jobvite: Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
What ships with Jobvite ⇄ Macola ERP

Connect Jobvite and Macola ERP for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Jobvite–Macola ERP connection.

Real-time

Two-way sync

Changes in Jobvite or Macola ERP instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Jobvite or Macola ERP data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Jobvite or Macola ERP record.

Observability

Monitoring

Track your Jobvite ⇄ Macola ERP sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Jobvite and Macola ERP.

How the Jobvite and Macola ERP connectors work

Jobvite

Integration surface
REST API (JSON) with candidate, requisition (job), and employee feed endpoints under https://api.jobvite.com/{version}
Authentication
API key (api) and secret (sc) plus company ID (companyId), sent in request headers since Jobvite's April 1, 2024 move from URL-query to header-based auth. Credentials are provisioned per customer by Jobvite Support.
Change detection
A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events; otherwise Stacksync polls the candidate and job feeds on a schedule and diffs results, since records carry no per-item modified-date filter.
Capabilities
read · write · webhooks
Rate limits
Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
Jobvite setup guide

Macola ERP

Integration surface
SQL Server database access, with product-level integration interfaces in newer Macola versions
Authentication
Database credentials (SQL Server or Windows authentication)
Change detection
CDC or change tracking on the underlying SQL Server database, or timestamp-based polling
Capabilities
read · write · CDC
How it works

How to connect Jobvite to Macola ERP — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Jobvite and Macola ERP with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Jobvite connected
    Macola ERP connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Jobvite and Macola ERP objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Jobvite ⇄ Macola ERP
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Jobvite Macola ERP
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Jobvite and Macola ERP integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 409 integrations available for Jobvite and Macola ERP.

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