Real-time
Two-way sync
Changes in DEAR Inventory or Smartsheet instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ Business productivity
DEAR Inventory to Smartsheet integration — real-time, two-way sync
Keep DEAR Inventory and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
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Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from MuleSoft
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Migrated from Matillion
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Migrated from Fivetran
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Migrated from Celigo
Why teams connect DEAR Inventory and Smartsheet
Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Smartsheet and DEAR Inventory.
The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Smartsheet is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.
Stacksync syncs Rows, Columns, Cells, Reports in Smartsheet with Customers, Suppliers, Stock adjustments and transfers, Assemblies / Production in DEAR Inventory bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.
Common use cases
- 01 Write records from a CRM or ERP into Smartsheet Rows so ops teams manage intake and status in a grid, then push status Cells back to the source.
- 02 Pull Reports and Sheets into a warehouse for cross-project reporting and dashboards without manual CSV exports.
- 03 Land orders, costs, and inventory movements in a warehouse for margin and stock-turn reporting.
- 04 Keep supplier and purchase order data aligned with the accounting system for accrual accuracy.
Common sync patterns
Where Smartsheet faces customers and DEAR Inventory carries account records
Order, invoice, or account status from DEAR Inventory appears alongside the customer in Smartsheet, so front-line teams answer from live data.
Where DEAR Inventory is the HR or people system of record
Worker and organization data from DEAR Inventory stays current in Smartsheet, so the tools people use daily reflect the org as it actually is.
Master data corrections travel
A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.
What you can sync between DEAR Inventory and Smartsheet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| DEAR Inventory objects | Smartsheet objects | How this pairing syncs | |
|---|---|---|---|
| Purchase orders Supplier orders and receiving records synced with accounting and planning tools. | Rows Records inside a sheet, each with createdAt/modifiedAt and cells keyed by columnId; the primary unit synced to and from external tables. | Purchase orders is specific to DEAR Inventory and Rows to Smartsheet — each maps to any object or custom field on the other side. | |
| Customers Buyer records aligned with CRM and accounting counterparts. | Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. | Customers is specific to DEAR Inventory and Columns to Smartsheet — each maps to any object or custom field on the other side. | |
| Suppliers Vendor records referenced on purchase orders. | Cells Row-by-column values; writes must match the column type and no single cell can exceed 4,000 characters. | Suppliers is specific to DEAR Inventory and Cells to Smartsheet — each maps to any object or custom field on the other side. | |
| Stock adjustments and transfers Inventory movement transactions that explain changes in availability. | Reports Read-only roll-ups spanning multiple sheets; pulled into a warehouse for cross-sheet reporting, capped at 50,000 rows. | Stock adjustments and transfers is specific to DEAR Inventory and Reports to Smartsheet — each maps to any object or custom field on the other side. | |
| Assemblies / Production Bill-of-material and production records for light manufacturing workflows. | Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. | Assemblies / Production is specific to DEAR Inventory and Attachments to Smartsheet — each maps to any object or custom field on the other side. | |
| Locations Warehouses and bins that scope stock levels and fulfillment. | Discussions and Comments Threaded comments on rows and sheets; read out to sync collaboration history or activity into another system. | Locations is specific to DEAR Inventory and Discussions and Comments to Smartsheet — each maps to any object or custom field on the other side. |
How changes propagate between DEAR Inventory and Smartsheet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
DEAR Inventory Smartsheet Sub-second propagation
DetectionDEAR Inventory notifies Stacksync of record changes through webhook events. Polling with modified-since filters.
DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.
Smartsheet DEAR Inventory Sub-second propagation
DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.
DeliveryEach detected change is written to DEAR Inventory through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- DEAR Inventory: Subject to the platform's per-account API rate limits.
- Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with DEAR Inventory ⇄ Smartsheet
Connect DEAR Inventory and Smartsheet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every DEAR Inventory–Smartsheet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever DEAR Inventory or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single DEAR Inventory or Smartsheet record.
Observability
Monitoring
Track your DEAR Inventory ⇄ Smartsheet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between DEAR Inventory and Smartsheet.
How the DEAR Inventory and Smartsheet connectors work
DEAR Inventory
- Integration surface
- REST API
- Authentication
- Account ID plus application key sent as request headers
- Change detection
- Polling with modified-since filters; webhook notifications for sale and purchase events are available on subscriptions that include the Automation module
- Capabilities
- read · write · webhooks
- Rate limits
- Subject to the platform's per-account API rate limits
Smartsheet
- Integration surface
- REST API (v2.0)
- Authentication
- OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
- Change detection
- Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works
How to connect DEAR Inventory to Smartsheet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate DEAR Inventory and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
DEAR Inventory
connected
Smartsheet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the DEAR Inventory and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · DEAR Inventory ⇄ SmartsheetCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
DEAR Inventory SmartsheetCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
DEAR Inventory and Smartsheet integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between DEAR Inventory and Smartsheet: authenticate both systems, choose the objects to sync (such as DEAR Inventory's Purchase orders and Customers), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed DEAR Inventory and Smartsheet connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom DEAR Inventory–Smartsheet integration in-house.
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Yes — Stacksync ships production-grade connectors for both DEAR Inventory and Smartsheet. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on DEAR Inventory: Polling with modified-since filters; webhook notifications for sale and purchase events are available on subscriptions that include the Automation module. On Smartsheet: Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Smartsheet side: Rows, Columns, Cells, Reports, plus custom fields where Smartsheet exposes them. On the DEAR Inventory side: Customers, Suppliers, Stock adjustments and transfers, Assemblies / Production. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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