Real-time
Two-way sync
Changes in Ramp or Smartsheet instantly reflect in both systems. No stale data, no manual imports.
Accounting and finance ⇄ Business productivity
Ramp to Smartsheet integration — real-time, two-way sync
Keep Ramp and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
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Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from MuleSoft
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Why teams connect Ramp and Smartsheet
Connect the financial records in Ramp with the work happening in Smartsheet, so both stay current without exports or copy-paste.
Ramp holds the financial truth: who the customers are, what they were billed, what they paid. Smartsheet is where part of the day-to-day work happens, and that work often involves the same customers and transactions. Without a live connection, the two drift apart, and people end up answering questions from stale copies.
Stacksync keeps Vendors, Funds (Spend Controls), General Ledger Accounts, Transactions in Ramp and Sheets, Rows, Columns, Cells in Smartsheet in sync, bi-directionally and in real time. Whatever records Smartsheet keeps and whatever events it produces, the overlap with Ramp is mapped field by field, and a change on either side shows up on the other within seconds.
There is no middleware to build, no API rate limits to babysit, and no nightly job that leaves the morning running on yesterday's data.
Common use cases
- 01 Two-way sync Transactions and their accounting codings with a Postgres warehouse so finance analyzes spend in SQL and pushes GL categories and memos back to Ramp.
- 02 Mirror Bills and their approval and payment state into an AP or ERP system, marking each one ready-to-sync then synced to keep both ledgers reconciled.
- 03 Pull Reports and Sheets into a warehouse for cross-project reporting and dashboards without manual CSV exports.
- 04 Mirror Users and Groups from an HR system or directory so sheet sharing and workspace access stay aligned with headcount changes.
Common sync patterns
Where Smartsheet collects payments or triggers charges: events land in Ramp
Payment and charge activity flows into Ramp as it happens, so the books reflect reality without manual reconciliation.
Where Smartsheet tracks people or companies: one identity
A customer's details updated in either system update the other, so finance and the rest of the business stop maintaining two versions of the same customer.
Where Smartsheet handles customer conversations: billing context in view
Front-line teams see invoice and payment status from Ramp next to the customer they are helping, without logging into the finance system.
What you can sync between Ramp and Smartsheet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Ramp objects | Smartsheet objects | How this pairing syncs | |
|---|---|---|---|
| General Ledger Accounts Chart-of-accounts entries uploaded from the ERP; accounting codings are posted back against transactions and bills. | Users and Groups Account membership and sharing; synced to keep an HR or identity source aligned with sheet and workspace access. | General Ledger Accounts is specific to Ramp and Users and Groups to Smartsheet — each maps to any object or custom field on the other side. | |
| Transactions Card purchase records with merchant, amount, and state; read for spend/GL sync and written back via accounting codings and sync status. | Sheets The core container; each sheet has typed columns, rows, and a modifiedAt stamp. Stacksync treats a sheet as a table and syncs its rows two-way. | Transactions is specific to Ramp and Sheets to Smartsheet — each maps to any object or custom field on the other side. | |
| Cards Physical and virtual card records; created and managed through the API to provision or suspend cardholder spend. | Rows Records inside a sheet, each with createdAt/modifiedAt and cells keyed by columnId; the primary unit synced to and from external tables. | Cards is specific to Ramp and Rows to Smartsheet — each maps to any object or custom field on the other side. | |
| Users Employee and cardholder records; invited, updated, and deactivated, commonly synced from an HRIS or identity provider. | Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. | Users is specific to Ramp and Columns to Smartsheet — each maps to any object or custom field on the other side. | |
| Departments Org groupings for cost-center and GL allocation; pushed from an ERP/HRIS and referenced by cards and transactions. | Cells Row-by-column values; writes must match the column type and no single cell can exceed 4,000 characters. | Departments is specific to Ramp and Cells to Smartsheet — each maps to any object or custom field on the other side. | |
| Reimbursements Out-of-pocket expense claims; read for reporting and marked ready-to-sync then synced to the ERP. | Reports Read-only roll-ups spanning multiple sheets; pulled into a warehouse for cross-sheet reporting, capped at 50,000 rows. | Reimbursements is specific to Ramp and Reports to Smartsheet — each maps to any object or custom field on the other side. |
How changes propagate between Ramp and Smartsheet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Ramp Smartsheet Sub-second propagation
DetectionRamp notifies Stacksync of record changes through webhook events. Signed webhooks (HMAC-SHA256 X-Ramp-Signature) for bill, transaction, reimbursement, vendor, and user events.
DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.
Smartsheet Ramp Sub-second propagation
DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.
DeliveryEach detected change is written to Ramp through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Ramp: 200 requests per 10-second rolling window per source IP; exceeding it returns 429 Too Many Requests, and requests running over 60 seconds return 504. Results use keyset pagination (follow the page.next URL / start cursor); higher limits can be requested from support.
- Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with Ramp ⇄ Smartsheet
Connect Ramp and Smartsheet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Ramp–Smartsheet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Ramp or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Ramp or Smartsheet record.
Observability
Monitoring
Track your Ramp ⇄ Smartsheet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Ramp and Smartsheet.
How the Ramp and Smartsheet connectors work
Ramp
- Integration surface
- REST API (Developer API v1)
- Authentication
- OAuth 2.0: exchange client_id/client_secret (HTTP Basic) at api.ramp.com/developer/v1/token for scoped bearer tokens; client_credentials grant for server-to-server and authorization_code for user-delegated access; scopes follow resource:permission (e.g. transactions:read, bills:write, accounting:write).
- Change detection
- Signed webhooks (HMAC-SHA256 X-Ramp-Signature) for bill, transaction, reimbursement, vendor, and user events; otherwise poll incrementally (synced_after on transactions, from_created_at on bills) with keyset pagination, or read the audit-logs/events feed.
- Capabilities
- read · write · webhooks
- Rate limits
- 200 requests per 10-second rolling window per source IP; exceeding it returns 429 Too Many Requests, and requests running over 60 seconds return 504. Results use keyset pagination (follow the page.next URL / start cursor); higher limits can be requested from support.
Smartsheet
- Integration surface
- REST API (v2.0)
- Authentication
- OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
- Change detection
- Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works
How to connect Ramp to Smartsheet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Ramp and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Ramp
connected
Smartsheet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Ramp and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Ramp ⇄ SmartsheetCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Ramp SmartsheetCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Ramp and Smartsheet integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Ramp and Smartsheet: authenticate both systems, choose the objects to sync (such as Ramp's General Ledger Accounts and Transactions), map fields visually, and changes propagate both ways in milliseconds — no code required.
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On the Ramp side: Vendors, Funds (Spend Controls), General Ledger Accounts, Transactions, plus custom fields where Ramp exposes them. On the Smartsheet side: Sheets, Rows, Columns, Cells. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Ramp and Smartsheet: Where Smartsheet collects payments or triggers charges: events land in Ramp; Where Smartsheet tracks people or companies: one identity; Where Smartsheet handles customer conversations: billing context in view. Payment and charge activity flows into Ramp as it happens, so the books reflect reality without manual reconciliation.
-
Ramp: REST API (Developer API v1). Authentication: OAuth 2.0: exchange client_id/client_secret (HTTP Basic) at api.ramp.com/developer/v1/token for scoped bearer tokens; client_credentials grant for server-to-server and authorization_code for user-delegated access; scopes follow resource:permission (e.g. transactions:read, bills:write, accounting:write). Smartsheet: REST API (v2.0). Authentication: OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header. Stacksync manages authentication, retries, and rate limits on both sides.
-
Ramp: Webhook payloads are event notifications (transactions.cleared, bills.paid, reimbursements.ready_to_sync); the full object must be re-fetched for complete detail. Smartsheet: Row add and update calls are limited to 500 rows per request, so large syncs are chunked. Stacksync's field mapping accounts for these differences between Ramp and Smartsheet without custom code.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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