Real-time
Two-way sync
Changes in Paylocity or Sage X3 instantly reflect in both systems. No stale data, no manual imports.
Human resources ⇄ ERP
Paylocity to Sage X3 integration — real-time, two-way sync
Keep Paylocity and Sage X3 in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
Case study
Migrated from MuleSoft
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Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
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Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect Paylocity and Sage X3
Sync the workers, org structure, and cost centers that Sage X3 and Paylocity share in real time, so the people Paylocity manages stay current in the system that runs finance and operations.
Paylocity is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Sage X3 runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.
Stacksync syncs Sales Orders, Purchase Orders, Work Orders, Stock / Inventory by site in Sage X3 with Company Codes, Custom Fields, Employees, Onboarding in Paylocity field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Sage X3 keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.
Common use cases
- 01 Publish per-site stock levels to storefronts and a WMS on a schedule.
- 02 Replicate GL journals and sales history to a warehouse for multi-company, multi-legislation reporting.
- 03 Push hired candidates from an ATS into Paylocity via the Onboarding endpoint, then read Onboarding Status to confirm the record before the first payroll run.
- 04 Upsert recurring Deductions and Earnings on employee records when benefits or 401(k) elections change in a benefits admin system, without re-keying payroll setup.
Common sync patterns
New hires ready to transact in Sage X3
A new person set up in Paylocity becomes an employee record in Sage X3 in time to submit expenses, enter time, or approve a purchase, without waiting on manual setup.
One org structure
Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in Sage X3 roll up to the same structure Paylocity maintains.
Reporting lines drive approvals
Manager and reporting-hierarchy changes in Paylocity keep expense and purchase approval chains in Sage X3 pointed at the right people.
What you can sync between Paylocity and Sage X3
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Paylocity objects | Sage X3 objects | How this pairing syncs | |
|---|---|---|---|
| Pay Statements Read-only detailed payroll statement data — earnings, deductions, taxes, and direct deposit allocations by year, check date, or date range. Pulled for reporting, never written. | Purchase Orders Procurement documents synced with supplier-facing systems. | Pay Statements is specific to Paylocity and Purchase Orders to Sage X3 — each maps to any object or custom field on the other side. | |
| Company Codes Read-only reference codes and descriptions (cost centers, departments, positions) used to validate field mappings on employee writes. | Work Orders Production orders read by MES and scheduling integrations. | Company Codes is specific to Paylocity and Work Orders to Sage X3 — each maps to any object or custom field on the other side. | |
| Custom Fields Read-only company-specific custom fields returned by category, used to enrich the employee record downstream. | Stock / Inventory by site On-hand and allocated quantities per site, synced to storefronts and WMS. | Custom Fields is specific to Paylocity and Stock / Inventory by site to Sage X3 — each maps to any object or custom field on the other side. | |
| Employees Core HR record keyed by companyId + employeeId; two-way via Create New Employee (POST) and Update Employee (PATCH), plus Get Employee / Get All Employees for reads. | Bills of Material Product structures read for planning and costing. | Employees is specific to Paylocity and Bills of Material to Sage X3 — each maps to any object or custom field on the other side. | |
| Onboarding Create Employee Onboarding pushes new-hire data into Paylocity's onboarding workflow; Get Onboarding Status reads back partner onboarding progress. Write-in for hires from an ATS. | GL Journals Financial entries replicated to warehouses for group reporting. | Onboarding is specific to Paylocity and GL Journals to Sage X3 — each maps to any object or custom field on the other side. | |
| Deductions (Pay Setup) Recurring deduction codes at the employee level; two-way via Upsert Deduction and Delete, with Get Deduction / Get All Deductions for reads. | Deliveries Shipment documents synced to logistics providers and customer portals. | Deductions (Pay Setup) is specific to Paylocity and Deliveries to Sage X3 — each maps to any object or custom field on the other side. |
How changes propagate between Paylocity and Sage X3
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Paylocity Sage X3 Sub-second propagation
DetectionPaylocity notifies Stacksync of record changes through webhook events. Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL.
DeliveryEach detected change is applied to Sage X3 as a row-level write, with types converted between the two schemas.
Sage X3 Paylocity Interval-based propagation
DetectionStacksync polls Sage X3 for changes on an incremental schedule, reading only records changed since the previous pass. Scheduled polling.
DeliveryEach detected change is written to Paylocity through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Paylocity: 25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
What ships with Paylocity ⇄ Sage X3
Connect Paylocity and Sage X3 for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Paylocity–Sage X3 connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Paylocity or Sage X3 data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Paylocity or Sage X3 record.
Observability
Monitoring
Track your Paylocity ⇄ Sage X3 sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Paylocity and Sage X3.
How the Paylocity and Sage X3 connectors work
Paylocity
- Integration surface
- REST API (v1 and v2), JSON payloads
- Authentication
- OAuth 2.0 client credentials via the Paylocity Identity Provider (/IdentityServer/connect/token) with the WebLinkAPI scope; access tokens expire after one hour and API access must be enabled by Paylocity for the company
- Change detection
- Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL; payloads carry only companyId and employeeId, so the receiver calls the relevant API to fetch changed values. Scheduled polling is used for objects without webhooks.
- Capabilities
- read · write · webhooks
- Rate limits
- 25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
Sage X3
- Integration surface
- SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem
- Authentication
- Dedicated web-service user credentials (Basic auth) against configured connection pools
- Change detection
- Scheduled polling; no general webhook surface on the classic web services layer
- Capabilities
- read · write
How it works
How to connect Paylocity to Sage X3 — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Paylocity and Sage X3 with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Paylocity
connected
Sage X3
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Paylocity and Sage X3 objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Paylocity ⇄ Sage X3Customers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Paylocity Sage X3Company company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Paylocity and Sage X3 integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Paylocity and Sage X3: authenticate both systems, choose the objects to sync (such as Paylocity's Pay Statements and Company Codes), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Sage X3: One X3 instance can run multiple companies, sites, and legislations, and integrations must carry that context (company, site) on each document. Paylocity: Webhook payloads contain only companyId and employeeId with no field-level diff, so a sync must call the Employee, Deduction, or Earning endpoints after each notification to read the changed values. Stacksync's field mapping accounts for these differences between Paylocity and Sage X3 without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Paylocity and Sage X3 records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Paylocity and Sage X3 connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Paylocity–Sage X3 integration in-house.
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Yes — Stacksync ships production-grade connectors for both Paylocity and Sage X3. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Paylocity: Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL; payloads carry only companyId and employeeId, so the receiver calls the relevant API to fetch changed values. Scheduled polling is used for objects without webhooks. On Sage X3: Scheduled polling; no general webhook surface on the classic web services layer. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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