Real-time
Two-way sync
Changes in Hibob or Sage X3 instantly reflect in both systems. No stale data, no manual imports.
Human resources ⇄ ERP
Hibob to Sage X3 integration — real-time, two-way sync
Keep Hibob and Sage X3 in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from MuleSoft
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Migrated from Fivetran
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Migrated from Celigo
Why teams connect Hibob and Sage X3
Sync the workers, org structure, and cost centers that Sage X3 and Hibob share in real time, so the people Hibob manages stay current in the system that runs finance and operations.
Hibob is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Sage X3 runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.
Stacksync syncs GL Journals, Deliveries, Business Partners (Customers and Suppliers), Products in Sage X3 with Lifecycle, Documents, Named lists, People (Employees) in Hibob field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Sage X3 keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.
Common use cases
- 01 Sync business partners and products between Sage X3 and a CRM so global sales teams quote from current ERP masters.
- 02 Push orders from e-commerce or EDI channels into X3 sales orders and return delivery status.
- 03 Push Salaries and Variable Pay from Bob into a payroll provider or warehouse each pay cycle, using the Payroll-permitted service user.
- 04 Mirror Work data (department, site, manager, title) into an org-chart or reporting warehouse for headcount and structure analysis.
Common sync patterns
New hires ready to transact in Sage X3
A new person set up in Hibob becomes an employee record in Sage X3 in time to submit expenses, enter time, or approve a purchase, without waiting on manual setup.
One org structure
Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in Sage X3 roll up to the same structure Hibob maintains.
Reporting lines drive approvals
Manager and reporting-hierarchy changes in Hibob keep expense and purchase approval chains in Sage X3 pointed at the right people.
What you can sync between Hibob and Sage X3
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Hibob objects | Sage X3 objects | How this pairing syncs | |
|---|---|---|---|
| Employment Historical table of job terms, contract, and working pattern under /people/{id}/employment; full CRUD, entries keyed by effectiveDate. | Bills of Material Product structures read for planning and costing. | Employment is specific to Hibob and Bills of Material to Sage X3 — each maps to any object or custom field on the other side. | |
| Work Reporting line, department, site, and title under /people/{id}/work; drives the org chart and is synced two-way to directories. | GL Journals Financial entries replicated to warehouses for group reporting. | Work is specific to Hibob and GL Journals to Sage X3 — each maps to any object or custom field on the other side. | |
| Salaries Compensation history at /people/{id}/salaries; full CRUD but gated behind the Payroll permission on the service user. | Deliveries Shipment documents synced to logistics providers and customer portals. | Salaries is specific to Hibob and Deliveries to Sage X3 — each maps to any object or custom field on the other side. | |
| Time off Absence requests and who's-out data via /timeoff/employees/{id}/requests and /timeoff/whosout; submit new requests and read balances. | Business Partners (Customers and Suppliers) Shared partner master synced with CRMs and procurement systems. | Time off is specific to Hibob and Business Partners (Customers and Suppliers) to Sage X3 — each maps to any object or custom field on the other side. | |
| Lifecycle Hire, termination, and leave status changes at /people/{id}/lifecycle; read-only and the source of lifecycle webhook events. | Products Item master with units, costing, and site data, synced to commerce and PLM tools. | Lifecycle is specific to Hibob and Products to Sage X3 — each maps to any object or custom field on the other side. | |
| Documents Employee documents accessed under the Docs API; gated behind the Documents permission granted per service user. | Sales Orders Order documents written from external channels and read for fulfillment status. | Documents is specific to Hibob and Sales Orders to Sage X3 — each maps to any object or custom field on the other side. |
How changes propagate between Hibob and Sage X3
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Hibob Sage X3 Sub-second propagation
DetectionHibob notifies Stacksync of record changes through webhook events. Webhooks fire for employee created/updated/deleted, table-entry created/updated, time off, and lifecycle events.
DeliveryEach detected change is applied to Sage X3 as a row-level write, with types converted between the two schemas.
Sage X3 Hibob Interval-based propagation
DetectionStacksync polls Sage X3 for changes on an incremental schedule, reading only records changed since the previous pass. Scheduled polling.
DeliveryEach detected change is written to Hibob through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Hibob: Rate limits are enforced per service user; violations return HTTP 429 with X-RateLimit-Limit, X-RateLimit-Remaining, and X-RateLimit-Reset response headers. The docs list POST /people/search at 50 requests per minute, and bulk /people/search is preferred over per-record reads.
What ships with Hibob ⇄ Sage X3
Connect Hibob and Sage X3 for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Hibob–Sage X3 connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Hibob or Sage X3 data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Hibob or Sage X3 record.
Observability
Monitoring
Track your Hibob ⇄ Sage X3 sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Hibob and Sage X3.
How the Hibob and Sage X3 connectors work
Hibob
- Integration surface
- REST API (the Bob API)
- Authentication
- Service User credentials over HTTP Basic auth (Base64-encoded serviceUserId:serviceUserToken); permissions granted per data category (People, Payroll, Documents) in Bob admin
- Change detection
- Webhooks fire for employee created/updated/deleted, table-entry created/updated, time off, and lifecycle events; the employee.updated payload flags which fields changed and Bob recommends an API call for the full record. There is no CDC stream, and deleting a table entry fires no webhook (Bob has no table-entry deletion event).
- Capabilities
- read · write · webhooks
- Rate limits
- Rate limits are enforced per service user; violations return HTTP 429 with X-RateLimit-Limit, X-RateLimit-Remaining, and X-RateLimit-Reset response headers. The docs list POST /people/search at 50 requests per minute, and bulk /people/search is preferred over per-record reads.
Sage X3
- Integration surface
- SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem
- Authentication
- Dedicated web-service user credentials (Basic auth) against configured connection pools
- Change detection
- Scheduled polling; no general webhook surface on the classic web services layer
- Capabilities
- read · write
How it works
How to connect Hibob to Sage X3 — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Hibob and Sage X3 with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Hibob
connected
Sage X3
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Hibob and Sage X3 objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Hibob ⇄ Sage X3Customers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Hibob Sage X3Company company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Hibob and Sage X3 integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Hibob and Sage X3: authenticate both systems, choose the objects to sync (such as Hibob's Employment and Work), map fields visually, and changes propagate both ways in milliseconds — no code required.
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On the Sage X3 side: GL Journals, Deliveries, Business Partners (Customers and Suppliers), Products, plus custom fields where Sage X3 exposes them. On the Hibob side: Lifecycle, Documents, Named lists, People (Employees). Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Hibob and Sage X3: New hires ready to transact in Sage X3; One org structure; Reporting lines drive approvals. A new person set up in Hibob becomes an employee record in Sage X3 in time to submit expenses, enter time, or approve a purchase, without waiting on manual setup.
-
Hibob: REST API (the Bob API). Authentication: Service User credentials over HTTP Basic auth (Base64-encoded serviceUserId:serviceUserToken); permissions granted per data category (People, Payroll, Documents) in Bob admin. Sage X3: SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem. Authentication: Dedicated web-service user credentials (Basic auth) against configured connection pools. Stacksync manages authentication, retries, and rate limits on both sides.
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Sage X3: X3 web services are generated from its business objects, so payloads mirror the on-screen entry transactions and enforce the same validation as manual entry. Hibob: Historical tables key entries by effectiveDate while non-historical tables key by id, which sync engines must handle when reconciling changes. Stacksync's field mapping accounts for these differences between Hibob and Sage X3 without custom code.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 508 integrations available for Hibob and Sage X3.
Popular · 8 of 508
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Hibob ⇄ SAP S/4HANA -
Hibob ⇄ Odoo -
Hibob ⇄ Blue Yonder WMS -
Hibob ⇄ Brightpearl -
Sage X3 ⇄ Oracle Fusion Cloud HCM -
Sage X3 ⇄ Smartrecruiters -
Sage X3 ⇄ Ukg Pro -
Sage X3 ⇄ Greenhouse
No integrations match .
