Real-time
Two-way sync
Changes in Paylocity or Sage 100 instantly reflect in both systems. No stale data, no manual imports.
Human resources ⇄ ERP
Paylocity to Sage 100 integration — real-time, two-way sync
Keep Paylocity and Sage 100 in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Paylocity and Sage 100
Sync the workers, org structure, and cost centers that Sage 100 and Paylocity share in real time, so the people Paylocity manages stay current in the system that runs finance and operations.
Paylocity is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Sage 100 runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.
Stacksync syncs GL Accounts, Journal Entries, Customers, Vendors in Sage 100 with Custom Fields, Employees, Onboarding, Deductions (Pay Setup) in Paylocity field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Sage 100 keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.
Common use cases
- 01 Replicate GL and sales history to a warehouse or Postgres database for reporting off the on-premise system.
- 02 Sync customers, invoices, and payment status into a CRM so sales sees AR standing without opening the ERP.
- 03 Push hired candidates from an ATS into Paylocity via the Onboarding endpoint, then read Onboarding Status to confirm the record before the first payroll run.
- 04 Upsert recurring Deductions and Earnings on employee records when benefits or 401(k) elections change in a benefits admin system, without re-keying payroll setup.
Common sync patterns
One org structure
Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in Sage 100 roll up to the same structure Paylocity maintains.
Reporting lines drive approvals
Manager and reporting-hierarchy changes in Paylocity keep expense and purchase approval chains in Sage 100 pointed at the right people.
Where Paylocity runs payroll: labor cost in the books
Pay and compensation data from Paylocity posts into Sage 100 as labor cost, so finance sees workforce spend without re-entering it by hand.
What you can sync between Paylocity and Sage 100
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Paylocity objects | Sage 100 objects | How this pairing syncs | |
|---|---|---|---|
| Local and State Taxes Two-way via Create/Update/Delete Local Tax and Upsert Primary / Non-Primary State Tax; Get by tax code and Get All for reads. | AR Invoices Billing documents synced outward for payment status and revenue reporting. | Local and State Taxes is specific to Paylocity and AR Invoices to Sage 100 — each maps to any object or custom field on the other side. | |
| Direct Deposit Read-only: Get All Direct Deposit and Get Employee Bank Accounts return main and additional allocations. Bank details cannot be written through the API. | Purchase Orders Procurement documents read for spend and receiving workflows. | Direct Deposit is specific to Paylocity and Purchase Orders to Sage 100 — each maps to any object or custom field on the other side. | |
| Pay Statements Read-only detailed payroll statement data — earnings, deductions, taxes, and direct deposit allocations by year, check date, or date range. Pulled for reporting, never written. | GL Accounts Chart of accounts read for mapping transactions in finance integrations. | Pay Statements is specific to Paylocity and GL Accounts to Sage 100 — each maps to any object or custom field on the other side. | |
| Company Codes Read-only reference codes and descriptions (cost centers, departments, positions) used to validate field mappings on employee writes. | Journal Entries Posted GL activity replicated to warehouses for FP&A. | Company Codes is specific to Paylocity and Journal Entries to Sage 100 — each maps to any object or custom field on the other side. | |
| Custom Fields Read-only company-specific custom fields returned by category, used to enrich the employee record downstream. | Customers AR customer master records synced to CRMs for account and credit visibility. | Custom Fields is specific to Paylocity and Customers to Sage 100 — each maps to any object or custom field on the other side. | |
| Employees Core HR record keyed by companyId + employeeId; two-way via Create New Employee (POST) and Update Employee (PATCH), plus Get Employee / Get All Employees for reads. | Vendors AP vendor master records synced with procurement and payment tools. | Employees is specific to Paylocity and Vendors to Sage 100 — each maps to any object or custom field on the other side. |
How changes propagate between Paylocity and Sage 100
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Paylocity Sage 100 Sub-second propagation
DetectionPaylocity notifies Stacksync of record changes through webhook events. Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL.
DeliveryEach detected change is applied to Sage 100 as a row-level write, with types converted between the two schemas.
Sage 100 Paylocity Interval-based propagation
DetectionStacksync polls Sage 100 for changes on an incremental schedule, reading only records changed since the previous pass. Scheduled polling.
DeliveryEach detected change is written to Paylocity through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Paylocity: 25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
What ships with Paylocity ⇄ Sage 100
Connect Paylocity and Sage 100 for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Paylocity–Sage 100 connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Paylocity or Sage 100 data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Paylocity or Sage 100 record.
Observability
Monitoring
Track your Paylocity ⇄ Sage 100 sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Paylocity and Sage 100.
How the Paylocity and Sage 100 connectors work
Paylocity
- Integration surface
- REST API (v1 and v2), JSON payloads
- Authentication
- OAuth 2.0 client credentials via the Paylocity Identity Provider (/IdentityServer/connect/token) with the WebLinkAPI scope; access tokens expire after one hour and API access must be enabled by Paylocity for the company
- Change detection
- Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL; payloads carry only companyId and employeeId, so the receiver calls the relevant API to fetch changed values. Scheduled polling is used for objects without webhooks.
- Capabilities
- read · write · webhooks
- Rate limits
- 25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
Sage 100
- Integration surface
- ODBC (ProvideX driver) for reads; Business Object Interface (BOI) or Sage-provided web services for writes
- Authentication
- Sage 100 company and user credentials; ODBC DSN credentials for direct reads
- Change detection
- Scheduled polling; no webhooks or change log on the integration surface
- Capabilities
- read · write
How it works
How to connect Paylocity to Sage 100 — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Paylocity and Sage 100 with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Paylocity
connected
Sage 100
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Paylocity and Sage 100 objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Paylocity ⇄ Sage 100Customers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Paylocity Sage 100Company company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Paylocity and Sage 100 integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Paylocity and Sage 100: authenticate both systems, choose the objects to sync (such as Paylocity's Local and State Taxes and Direct Deposit), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
Change detection on Paylocity: Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL; payloads carry only companyId and employeeId, so the receiver calls the relevant API to fetch changed values. Scheduled polling is used for objects without webhooks. On Sage 100: Scheduled polling; no webhooks or change log on the integration surface. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
-
On the Sage 100 side: GL Accounts, Journal Entries, Customers, Vendors, plus custom fields where Sage 100 exposes them. On the Paylocity side: Custom Fields, Employees, Onboarding, Deductions (Pay Setup). Stacksync auto-detects both schemas and converts types between the two systems.
-
Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
-
Common patterns for Paylocity and Sage 100: One org structure; Reporting lines drive approvals; Where Paylocity runs payroll: labor cost in the books. Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in Sage 100 roll up to the same structure Paylocity maintains.
-
Paylocity: REST API (v1 and v2), JSON payloads. Authentication: OAuth 2.0 client credentials via the Paylocity Identity Provider (/IdentityServer/connect/token) with the WebLinkAPI scope; access tokens expire after one hour and API access must be enabled by Paylocity for the company. Sage 100: ODBC (ProvideX driver) for reads; Business Object Interface (BOI) or Sage-provided web services for writes. Authentication: Sage 100 company and user credentials; ODBC DSN credentials for direct reads. Stacksync manages authentication, retries, and rate limits on both sides.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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