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ERP ⇄ Human resources

NetSuite to Paylocity integration — real-time, two-way sync

Keep NetSuite and Paylocity in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect NetSuite and Paylocity

Sync the workers, org structure, and cost centers that NetSuite and Paylocity share in real time, so the people Paylocity manages stay current in the system that runs finance and operations.

Paylocity is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. NetSuite runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.

Stacksync syncs Nexus, Tax Type, Sales Tax Item, Billing Schedule Customer Subsidiary Relationship in NetSuite with Earnings (Pay Setup), Local and State Taxes, Direct Deposit, Pay Statements in Paylocity field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while NetSuite keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Sync customers, sales orders, and invoices to an operational Postgres database so teams query ERP data without writing SuiteScript.
  • 02 Expose item and inventory data to internal applications through a continuously synced database table.
  • 03 Two-way sync of Employees between Paylocity and an HRIS or identity provider so new hires, terminations, and demographic edits flow both directions.
  • 04 Push hired candidates from an ATS into Paylocity via the Onboarding endpoint, then read Onboarding Status to confirm the record before the first payroll run.

Common sync patterns

Where Paylocity is the worker system of record: one employee master

When a worker is hired, moved, or offboarded in Paylocity, the matching employee record in NetSuite is created, updated, or deactivated, so the business system reflects the workforce as it actually is.

New hires ready to transact in NetSuite

A new person set up in Paylocity becomes an employee record in NetSuite in time to submit expenses, enter time, or approve a purchase, without waiting on manual setup.

One org structure

Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in NetSuite roll up to the same structure Paylocity maintains.

What you can sync between NetSuite and Paylocity

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

NetSuite objects Paylocity objects How this pairing syncs
All custom objects Synced with incremental and full sync per the Stacksync docs. Pay Statements Read-only detailed payroll statement data — earnings, deductions, taxes, and direct deposit allocations by year, check date, or date range. Pulled for reporting, never written. All custom objects is specific to NetSuite and Pay Statements to Paylocity — each maps to any object or custom field on the other side.
Nexus Synced with incremental and full sync per the Stacksync docs. Company Codes Read-only reference codes and descriptions (cost centers, departments, positions) used to validate field mappings on employee writes. Nexus is specific to NetSuite and Company Codes to Paylocity — each maps to any object or custom field on the other side.
Tax Type Synced with incremental and full sync per the Stacksync docs. Custom Fields Read-only company-specific custom fields returned by category, used to enrich the employee record downstream. Tax Type is specific to NetSuite and Custom Fields to Paylocity — each maps to any object or custom field on the other side.
Sales Tax Item Synced with incremental and full sync per the Stacksync docs. Employees Core HR record keyed by companyId + employeeId; two-way via Create New Employee (POST) and Update Employee (PATCH), plus Get Employee / Get All Employees for reads. Sales Tax Item is specific to NetSuite and Employees to Paylocity — each maps to any object or custom field on the other side.
Billing Schedule Customer Subsidiary Relationship Synced with incremental and full sync per the Stacksync docs. Onboarding Create Employee Onboarding pushes new-hire data into Paylocity's onboarding workflow; Get Onboarding Status reads back partner onboarding progress. Write-in for hires from an ATS. Billing Schedule Customer Subsidiary Relationship is specific to NetSuite and Onboarding to Paylocity — each maps to any object or custom field on the other side.
Account Synced with incremental and full sync per the Stacksync docs. Deductions (Pay Setup) Recurring deduction codes at the employee level; two-way via Upsert Deduction and Delete, with Get Deduction / Get All Deductions for reads. Account is specific to NetSuite and Deductions (Pay Setup) to Paylocity — each maps to any object or custom field on the other side.

How changes propagate between NetSuite and Paylocity

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

NetSuite Paylocity Interval-based propagation

DetectionStacksync polls NetSuite for changes on an incremental schedule, reading only records changed since the previous pass. Polling on lastModifiedDate via SuiteQL or saved searches.

DeliveryEach detected change is written to Paylocity through its API, with automatic retries and rate-limit backoff.

Paylocity NetSuite Sub-second propagation

DetectionPaylocity notifies Stacksync of record changes through webhook events. Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL.

DeliveryEach detected change is written to NetSuite through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • NetSuite: API concurrency is governed per account; sync tools queue and throttle requests.
  • Paylocity: 25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
What ships with NetSuite ⇄ Paylocity

Connect NetSuite and Paylocity for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every NetSuite–Paylocity connection.

Real-time

Two-way sync

Changes in NetSuite or Paylocity instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever NetSuite or Paylocity data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single NetSuite or Paylocity record.

Observability

Monitoring

Track your NetSuite ⇄ Paylocity sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between NetSuite and Paylocity.

How the NetSuite and Paylocity connectors work

NetSuite

Integration surface
SuiteTalk REST and SOAP web services, plus SuiteQL queries
Authentication
Token-Based Authentication (TBA): enable REST Web Services (and SOAP Web Services) + Token-Based Authentication in NetSuite, create an integration record to get Consumer ID/Secret
Change detection
Polling on lastModifiedDate via SuiteQL or saved searches; no native webhooks without custom SuiteScript
Capabilities
read · write
Rate limits
API concurrency is governed per account; sync tools queue and throttle requests.
NetSuite setup guide

Paylocity

Integration surface
REST API (v1 and v2), JSON payloads
Authentication
OAuth 2.0 client credentials via the Paylocity Identity Provider (/IdentityServer/connect/token) with the WebLinkAPI scope; access tokens expire after one hour and API access must be enabled by Paylocity for the company
Change detection
Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL; payloads carry only companyId and employeeId, so the receiver calls the relevant API to fetch changed values. Scheduled polling is used for objects without webhooks.
Capabilities
read · write · webhooks
Rate limits
25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
How it works

How to connect NetSuite to Paylocity — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate NetSuite and Paylocity with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    NetSuite connected
    Paylocity connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the NetSuite and Paylocity objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · NetSuite ⇄ Paylocity
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    NetSuite Paylocity
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

NetSuite and Paylocity integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 529 integrations available for NetSuite and Paylocity.

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