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Human resources ⇄ ERP

Jobvite to SAP Business ByDesign integration — real-time, two-way sync

Keep Jobvite and SAP Business ByDesign in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Jobvite and SAP Business ByDesign

Sync the workers, org structure, and cost centers that SAP Business ByDesign and Jobvite share in real time, so the people Jobvite manages stay current in the system that runs finance and operations.

Jobvite is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. SAP Business ByDesign runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.

Stacksync syncs Materials / Products, Purchase Orders, Opportunities, Projects in SAP Business ByDesign with New Hire, Employee, Attachment, Offer in Jobvite field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while SAP Business ByDesign keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Create sales orders in ByDesign from e-commerce or CPQ systems and sync order and delivery status back.
  • 02 Replicate customer invoices into a reporting database or collections tool without manual exports.
  • 03 Consolidate Applications, Offers, and Workflow Status into a warehouse for time-to-fill and funnel reporting across every requisition.
  • 04 Sync Employee roster data into Jobvite with POST /employee to power employee-referral matching and internal-mobility postings.

Common sync patterns

Reporting lines drive approvals

Manager and reporting-hierarchy changes in Jobvite keep expense and purchase approval chains in SAP Business ByDesign pointed at the right people.

Where Jobvite runs payroll: labor cost in the books

Pay and compensation data from Jobvite posts into SAP Business ByDesign as labor cost, so finance sees workforce spend without re-entering it by hand.

Where Jobvite is the worker system of record: one employee master

When a worker is hired, moved, or offboarded in Jobvite, the matching employee record in SAP Business ByDesign is created, updated, or deactivated, so the business system reflects the workforce as it actually is.

What you can sync between Jobvite and SAP Business ByDesign

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Jobvite objects SAP Business ByDesign objects How this pairing syncs
Employee Employee roster pushed through POST /employee (Onboard sync), used for referral matching and internal-mobility job postings. Employees Worker records referenced by time, expense, and project data. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Application Links a candidate to one requisition with its workflow state; read for pipeline reporting and status written back through the candidate update call. Sales Orders Order documents created from external channels and read for status. Application is specific to Jobvite and Sales Orders to SAP Business ByDesign — each maps to any object or custom field on the other side.
Workflow Status The pipeline stage per application (Screen, Interview, Offer, Hired); updated through POST /candidate/updateCandidates to advance records. Customer Invoices Billing documents synced outward for collections and CRM visibility. Workflow Status is specific to Jobvite and Customer Invoices to SAP Business ByDesign — each maps to any object or custom field on the other side.
New Hire Hired-candidate records surfaced in the candidate feed and via the candidate hired webhook; commonly written into an HRIS or onboarding tool. Materials / Products Item master data aligned with e-commerce and inventory systems. New Hire is specific to Jobvite and Materials / Products to SAP Business ByDesign — each maps to any object or custom field on the other side.
Attachment Resumes, cover letters, and files attached to a candidate; synced out to object storage or a document management system. Purchase Orders Procurement documents exchanged with supplier systems. Attachment is specific to Jobvite and Purchase Orders to SAP Business ByDesign — each maps to any object or custom field on the other side.
Offer Offer state tied to an application (extended, accepted, declined); read out for offer-acceptance reporting and written to downstream comp or HR systems. Opportunities Built-in CRM records synced with external sales tools when both are in use. Offer is specific to Jobvite and Opportunities to SAP Business ByDesign — each maps to any object or custom field on the other side.

How changes propagate between Jobvite and SAP Business ByDesign

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Jobvite SAP Business ByDesign Sub-second propagation

DetectionJobvite notifies Stacksync of record changes through webhook events. A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events.

DeliveryEach detected change is written to SAP Business ByDesign through its API, with automatic retries and rate-limit backoff.

SAP Business ByDesign Jobvite Interval-based propagation

DetectionStacksync polls SAP Business ByDesign for changes on an incremental schedule, reading only records changed since the previous pass. Polling on last-changed timestamps.

DeliveryEach detected change is written to Jobvite through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Jobvite: Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
What ships with Jobvite ⇄ SAP Business ByDesign

Connect Jobvite and SAP Business ByDesign for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Jobvite–SAP Business ByDesign connection.

Real-time

Two-way sync

Changes in Jobvite or SAP Business ByDesign instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Jobvite or SAP Business ByDesign data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Jobvite or SAP Business ByDesign record.

Observability

Monitoring

Track your Jobvite ⇄ SAP Business ByDesign sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Jobvite and SAP Business ByDesign.

How the Jobvite and SAP Business ByDesign connectors work

Jobvite

Integration surface
REST API (JSON) with candidate, requisition (job), and employee feed endpoints under https://api.jobvite.com/{version}
Authentication
API key (api) and secret (sc) plus company ID (companyId), sent in request headers since Jobvite's April 1, 2024 move from URL-query to header-based auth. Credentials are provisioned per customer by Jobvite Support.
Change detection
A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events; otherwise Stacksync polls the candidate and job feeds on a schedule and diffs results, since records carry no per-item modified-date filter.
Capabilities
read · write · webhooks
Rate limits
Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
Jobvite setup guide

SAP Business ByDesign

Integration surface
SOAP web services plus OData services for analytical and custom data access
Authentication
Basic authentication over TLS for service users; OAuth-based options exist for certain scenarios
Change detection
Polling on last-changed timestamps; the platform does not offer a general webhook surface
Capabilities
read · write
How it works

How to connect Jobvite to SAP Business ByDesign — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Jobvite and SAP Business ByDesign with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Jobvite connected
    SAP Business ByDesign connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Jobvite and SAP Business ByDesign objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Jobvite ⇄ SAP Business ByDesign
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Jobvite SAP Business ByDesign
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Jobvite and SAP Business ByDesign integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 516 integrations available for Jobvite and SAP Business ByDesign.

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