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ERP ⇄ Human resources

SAP Business ByDesign to Ukg Pro integration — real-time, two-way sync

Keep SAP Business ByDesign and Ukg Pro in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect SAP Business ByDesign and Ukg Pro

Sync the workers, org structure, and cost centers that SAP Business ByDesign and Ukg Pro share in real time, so the people Ukg Pro manages stay current in the system that runs finance and operations.

Ukg Pro is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. SAP Business ByDesign runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.

Stacksync syncs Opportunities, Projects, Employees, Business Partners (Accounts) in SAP Business ByDesign with Job / Position History, Compensation Details, Payroll (Pay Statements, Direct Deposit, Earnings), Terminations in Ukg Pro field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while SAP Business ByDesign keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Sync ByDesign accounts and contacts with an external CRM so sales works outside the ERP while finance keeps the master record.
  • 02 Create sales orders in ByDesign from e-commerce or CPQ systems and sync order and delivery status back.
  • 03 Replicate Compensation and pay-statement / earnings history into a warehouse for headcount, labor-cost, and payroll reporting without manual BI exports.
  • 04 Deprovision accounts by subscribing to UKG Pro termination and job-change webhook events to disable IdP and app access as changes become effective.

Common sync patterns

Where Ukg Pro runs payroll: labor cost in the books

Pay and compensation data from Ukg Pro posts into SAP Business ByDesign as labor cost, so finance sees workforce spend without re-entering it by hand.

Where Ukg Pro is the worker system of record: one employee master

When a worker is hired, moved, or offboarded in Ukg Pro, the matching employee record in SAP Business ByDesign is created, updated, or deactivated, so the business system reflects the workforce as it actually is.

New hires ready to transact in SAP Business ByDesign

A new person set up in Ukg Pro becomes an employee record in SAP Business ByDesign in time to submit expenses, enter time, or approve a purchase, without waiting on manual setup.

What you can sync between SAP Business ByDesign and Ukg Pro

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

SAP Business ByDesign objects Ukg Pro objects How this pairing syncs
Materials / Products Item master data aligned with e-commerce and inventory systems. Compensation Details Effective-dated pay rate and salary; usually read into a warehouse for comp reporting and writable as new dated changes through the compensation endpoints. Materials / Products is specific to SAP Business ByDesign and Compensation Details to Ukg Pro — each maps to any object or custom field on the other side.
Purchase Orders Procurement documents exchanged with supplier systems. Payroll (Pay Statements, Direct Deposit, Earnings) Pay statements, direct-deposit accounts, and earnings history; read-only pay data replicated into finance and warehouse systems for labor-cost reporting. Purchase Orders is specific to SAP Business ByDesign and Payroll (Pay Statements, Direct Deposit, Earnings) to Ukg Pro — each maps to any object or custom field on the other side.
Opportunities Built-in CRM records synced with external sales tools when both are in use. Terminations Termination transactions posted with a terminationDate and a reason code that must match the tenant's configured reason table; drives account deprovisioning. Opportunities is specific to SAP Business ByDesign and Terminations to Ukg Pro — each maps to any object or custom field on the other side.
Projects Project structures and tasks read for time and billing integrations. Configuration Setup (Code Tables) Reference data such as jobs, locations, positions, earnings, and deduction codes; used to resolve and validate field values when mapping records during sync. Projects is specific to SAP Business ByDesign and Configuration Setup (Code Tables) to Ukg Pro — each maps to any object or custom field on the other side.
Employees Worker records referenced by time, expense, and project data. Time & Attendance (UTA) Timekeeping and worked-hours data exposed by the UTA services; synced into scheduling, payroll, or workforce-analytics databases. Employees is specific to SAP Business ByDesign and Time & Attendance (UTA) to Ukg Pro — each maps to any object or custom field on the other side.
Business Partners (Accounts) Customer and supplier master data synced with CRMs and procurement tools. Employee (Person Details) Core worker record with demographics and identifiers; read by listing employee IDs then fetching each profile, and created on hire via the personnel/onboarding endpoints. Business Partners (Accounts) is specific to SAP Business ByDesign and Employee (Person Details) to Ukg Pro — each maps to any object or custom field on the other side.

How changes propagate between SAP Business ByDesign and Ukg Pro

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

SAP Business ByDesign Ukg Pro Interval-based propagation

DetectionStacksync polls SAP Business ByDesign for changes on an incremental schedule, reading only records changed since the previous pass. Polling on last-changed timestamps.

DeliveryEach detected change is written to Ukg Pro through its API, with automatic retries and rate-limit backoff.

Ukg Pro SAP Business ByDesign Sub-second propagation

DetectionUkg Pro notifies Stacksync of record changes through webhook events. No CDC stream.

DeliveryEach detected change is written to SAP Business ByDesign through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Ukg Pro: An API gateway throttles calls per client over a rolling window (typically per minute); UKG does not publish exact numeric thresholds. Exceeding the limit returns HTTP 429, and UKG recommends a roughly one-second looping backoff before resuming (a Retry-After header is not yet standard). Reads are offset-paginated.
What ships with SAP Business ByDesign ⇄ Ukg Pro

Connect SAP Business ByDesign and Ukg Pro for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every SAP Business ByDesign–Ukg Pro connection.

Real-time

Two-way sync

Changes in SAP Business ByDesign or Ukg Pro instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever SAP Business ByDesign or Ukg Pro data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single SAP Business ByDesign or Ukg Pro record.

Observability

Monitoring

Track your SAP Business ByDesign ⇄ Ukg Pro sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between SAP Business ByDesign and Ukg Pro.

How the SAP Business ByDesign and Ukg Pro connectors work

SAP Business ByDesign

Integration surface
SOAP web services plus OData services for analytical and custom data access
Authentication
Basic authentication over TLS for service users; OAuth-based options exist for certain scenarios
Change detection
Polling on last-changed timestamps; the platform does not offer a general webhook surface
Capabilities
read · write

Ukg Pro

Integration surface
REST API (UKG Pro HCM REST services) with separate Onboarding and Recruiting REST APIs, plus legacy SOAP-based UKG Pro Web Services
Authentication
Core HCM REST APIs use HTTP Basic authentication with a dedicated web service account, plus a Customer API Key and a User API Key sent as headers (found under System Configuration > Security > Service Account Administration); the Onboarding and Recruiting REST APIs instead require a bearer Authorization Token from the token endpoint.
Change detection
No CDC stream. UKG Pro publishes Pro HCM Webhook Events for changes such as new hire, employee and job detail changes, termination, and PTO, which Stacksync subscribes to for near-real-time triggers; bulk and historical loads use paged reads with each service's modified-since filters.
Capabilities
read · write · webhooks
Rate limits
An API gateway throttles calls per client over a rolling window (typically per minute); UKG does not publish exact numeric thresholds. Exceeding the limit returns HTTP 429, and UKG recommends a roughly one-second looping backoff before resuming (a Retry-After header is not yet standard). Reads are offset-paginated.
Ukg Pro setup guide
How it works

How to connect SAP Business ByDesign to Ukg Pro — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate SAP Business ByDesign and Ukg Pro with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    SAP Business ByDesign connected
    Ukg Pro connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the SAP Business ByDesign and Ukg Pro objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · SAP Business ByDesign ⇄ Ukg Pro
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    SAP Business ByDesign Ukg Pro
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

SAP Business ByDesign and Ukg Pro integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
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DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 516 integrations available for SAP Business ByDesign and Ukg Pro.

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