Real-time
Two-way sync
Changes in HubSpot or Sage X3 instantly reflect in both systems. No stale data, no manual imports.
CRM ⇄ ERP
HubSpot to Sage X3 integration — real-time, two-way sync
Keep HubSpot and Sage X3 in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect HubSpot and Sage X3
Close the gap between front office and back office: HubSpot and Sage X3 share customers and status in real time, in both directions.
HubSpot holds the customer relationship; Sage X3 runs the operations and records behind the business. The two overlap wherever the same organizations and transactions matter to both, and when that overlap is bridged by re-keying or overnight batch, each side spends the day working from stale data.
Stacksync syncs Audit, Contact, Company, Deal in HubSpot with Sales Orders, Purchase Orders, Work Orders, Stock / Inventory by site in Sage X3 field by field, in real time, and in both directions. You decide which system owns which fields; Stacksync keeps every copy consistent and resolves conflicts by rules you set.
Common use cases
- 01 Sync HubSpot Tickets with an internal support database to unify service reporting across channels.
- 02 Push product signup and usage events into HubSpot contact properties to drive lifecycle marketing segmentation.
- 03 Sync business partners and products between Sage X3 and a CRM so global sales teams quote from current ERP masters.
- 04 Push orders from e-commerce or EDI channels into X3 sales orders and return delivery status.
Common sync patterns
Where Sage X3 handles order-to-cash: closed-won flows through
A deal won in HubSpot creates or updates the customer in Sage X3 with clean data, so fulfillment and invoicing start without re-entry.
Where Sage X3 is the finance system of record: money status on the account
Invoice and payment state from Sage X3 shows on the account in HubSpot, so reps see balances before promising the next order.
One customer master
Where both systems keep customer or organization records, corrections in either propagate to the other, ending dual maintenance.
What you can sync between HubSpot and Sage X3
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| HubSpot objects | Sage X3 objects | How this pairing syncs | |
|---|---|---|---|
| Product Synced with incremental and full sync per the Stacksync docs. | Products Item master with units, costing, and site data, synced to commerce and PLM tools. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Pipeline Synced with incremental and full sync per the Stacksync docs. | Bills of Material Product structures read for planning and costing. | Pipeline is specific to HubSpot and Bills of Material to Sage X3 — each maps to any object or custom field on the other side. | |
| Stages Synced with incremental and full sync per the Stacksync docs. | GL Journals Financial entries replicated to warehouses for group reporting. | Stages is specific to HubSpot and GL Journals to Sage X3 — each maps to any object or custom field on the other side. | |
| Audit Synced with incremental and full sync per the Stacksync docs. | Deliveries Shipment documents synced to logistics providers and customer portals. | Audit is specific to HubSpot and Deliveries to Sage X3 — each maps to any object or custom field on the other side. | |
| Contact Synced with incremental and full sync per the Stacksync docs. | Business Partners (Customers and Suppliers) Shared partner master synced with CRMs and procurement systems. | Contact is specific to HubSpot and Business Partners (Customers and Suppliers) to Sage X3 — each maps to any object or custom field on the other side. | |
| Company Synced with incremental and full sync per the Stacksync docs. | Sales Orders Order documents written from external channels and read for fulfillment status. | Company is specific to HubSpot and Sales Orders to Sage X3 — each maps to any object or custom field on the other side. |
How changes propagate between HubSpot and Sage X3
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
HubSpot Sage X3 Sub-second propagation
DetectionHubSpot pushes changes as they happen — webhook events backed by change data capture. Records: incremental near-real-time change tracking.
DeliveryEach detected change is applied to Sage X3 as a row-level write, with types converted between the two schemas.
Sage X3 HubSpot Interval-based propagation
DetectionStacksync polls Sage X3 for changes on an incremental schedule, reading only records changed since the previous pass. Scheduled polling.
DeliveryEach detected change is written to HubSpot through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- HubSpot: Request limits vary by subscription tier and API type.
What ships with HubSpot ⇄ Sage X3
Connect HubSpot and Sage X3 for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every HubSpot–Sage X3 connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever HubSpot or Sage X3 data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single HubSpot or Sage X3 record.
Observability
Monitoring
Track your HubSpot ⇄ Sage X3 sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between HubSpot and Sage X3.
How the HubSpot and Sage X3 connectors work
HubSpot
- Integration surface
- REST API (CRM v3)
- Authentication
- OAuth (choose HubSpot account and authorize Stacksync); requires a HubSpot 'Super Admin' to grant access; optional "Grant access to sensitive fields" checkbox for sensitive/highly sensitive fields
- Change detection
- Records: incremental near-real-time change tracking. Associations: HubSpot has no native association CDC
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- Request limits vary by subscription tier and API type.
Sage X3
- Integration surface
- SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem
- Authentication
- Dedicated web-service user credentials (Basic auth) against configured connection pools
- Change detection
- Scheduled polling; no general webhook surface on the classic web services layer
- Capabilities
- read · write
How it works
How to connect HubSpot to Sage X3 — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate HubSpot and Sage X3 with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
HubSpot
connected
Sage X3
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the HubSpot and Sage X3 objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · HubSpot ⇄ Sage X3Customers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
HubSpot Sage X3Company company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
HubSpot and Sage X3 integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between HubSpot and Sage X3: authenticate both systems, choose the objects to sync (such as HubSpot's Product and Pipeline), map fields visually, and changes propagate both ways in milliseconds — no code required.
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HubSpot: REST API (CRM v3). Authentication: OAuth (choose HubSpot account and authorize Stacksync); requires a HubSpot 'Super Admin' to grant access; optional "Grant access to sensitive fields" checkbox for sensitive/highly sensitive fields. Sage X3: SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem. Authentication: Dedicated web-service user credentials (Basic auth) against configured connection pools. Stacksync manages authentication, retries, and rate limits on both sides.
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HubSpot: All CRM objects share a single property-based schema model, and relationships are expressed as typed associations rather than foreign keys, so syncs replicate associations explicitly. Sage X3: One X3 instance can run multiple companies, sites, and legislations, and integrations must carry that context (company, site) on each document. Stacksync's field mapping accounts for these differences between HubSpot and Sage X3 without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means HubSpot and Sage X3 records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed HubSpot and Sage X3 connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom HubSpot–Sage X3 integration in-house.
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Yes — Stacksync ships production-grade connectors for both HubSpot and Sage X3. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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