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CRM ⇄ Business productivity

HubSpot to Monday integration — real-time, two-way sync

Keep HubSpot and Monday in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect HubSpot and Monday

Sync what happens in Monday with the customer records in HubSpot, in real time and in both directions.

The CRM is supposed to be the record of every customer relationship, but customer-relevant information also accumulates in the other tools a team runs. Whatever Monday holds or produces that touches a customer, whether conversations, payments, replies, enriched data, or notes, the CRM only benefits if it arrives without someone copying it over.

Stacksync connects Workspaces, Boards, Items, Subitems in Monday to Audit, Contact, Company, Deal in HubSpot with bi-directional, real-time sync. Activity and record changes in Monday update the matching contact or account in HubSpot, and CRM data flows the other way wherever Monday can store and use it.

Common use cases

  • 01 Two-way sync of Items and their Column values between a monday.com board and Postgres so ops teams work in SQL while project owners stay in monday.com.
  • 02 Write closed deals or provisioning records from a CRM or ERP into monday.com Items to kick off delivery and onboarding boards.
  • 03 Sync HubSpot Tickets with an internal support database to unify service reporting across channels.
  • 04 Push product signup and usage events into HubSpot contact properties to drive lifecycle marketing segmentation.

Common sync patterns

Where Monday can store CRM context: fields kept current

Owner, lifecycle stage, or account details from HubSpot sync into Monday, so people working there have the context without switching tools.

Where Monday handles support or shared inboxes

Tickets and conversations attach to the right contact and account in HubSpot, so sales sees open issues before the next call.

Where Monday supplies contact or company data

Enriched fields land directly on records in HubSpot, and refreshes keep them from going stale.

What you can sync between HubSpot and Monday

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

HubSpot objects Monday objects How this pairing syncs
Audit Synced with incremental and full sync per the Stacksync docs. Workspaces Top-level containers that hold boards; used to scope which boards a given sync covers. Audit is specific to HubSpot and Workspaces to Monday — each maps to any object or custom field on the other side.
Contact Synced with incremental and full sync per the Stacksync docs. Boards Table-like containers that hold items; each board maps to a synced table, and its columns define the field mapping. Contact is specific to HubSpot and Boards to Monday — each maps to any object or custom field on the other side.
Company Synced with incremental and full sync per the Stacksync docs. Items Rows within a board and the primary record; synced two-way and created, updated, archived, or deleted via GraphQL mutations. Company is specific to HubSpot and Items to Monday — each maps to any object or custom field on the other side.
Deal Synced with incremental and full sync per the Stacksync docs. Subitems Nested rows under items, stored on a separate hidden board; synced as a child table linked to the parent item. Deal is specific to HubSpot and Subitems to Monday — each maps to any object or custom field on the other side.
Line Item Synced with incremental and full sync per the Stacksync docs. Column values Typed fields (status, date, people, numbers, connect-boards); polymorphic JSON usually written together via change_multiple_column_values. Line Item is specific to HubSpot and Column values to Monday — each maps to any object or custom field on the other side.
Product Synced with incremental and full sync per the Stacksync docs. Groups Named sections that group items inside a board; synced as a grouping attribute or category field on the row. Product is specific to HubSpot and Groups to Monday — each maps to any object or custom field on the other side.

How changes propagate between HubSpot and Monday

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

HubSpot Monday Sub-second propagation

DetectionHubSpot pushes changes as they happen — webhook events backed by change data capture. Records: incremental near-real-time change tracking.

DeliveryEach detected change is written to Monday through its API, with automatic retries and rate-limit backoff.

Monday HubSpot Sub-second propagation

DetectionMonday notifies Stacksync of record changes through webhook events. Board-scoped webhooks (create_item, change_column_value, item_deleted, and similar) for real-time events.

DeliveryEach detected change is written to HubSpot through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • HubSpot: Request limits vary by subscription tier and API type.
  • Monday: Complexity-budget limits: a single query caps at 5M complexity points and ~10M points/min per user token (1M on trial/free) over a sliding 60s window.
What ships with HubSpot ⇄ Monday

Connect HubSpot and Monday for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every HubSpot–Monday connection.

Real-time

Two-way sync

Changes in HubSpot or Monday instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever HubSpot or Monday data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single HubSpot or Monday record.

Observability

Monitoring

Track your HubSpot ⇄ Monday sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between HubSpot and Monday.

How the HubSpot and Monday connectors work

HubSpot

Integration surface
REST API (CRM v3)
Authentication
OAuth (choose HubSpot account and authorize Stacksync); requires a HubSpot 'Super Admin' to grant access; optional "Grant access to sensitive fields" checkbox for sensitive/highly sensitive fields
Change detection
Records: incremental near-real-time change tracking. Associations: HubSpot has no native association CDC
Capabilities
read · write · CDC · webhooks
Rate limits
Request limits vary by subscription tier and API type.
HubSpot setup guide

Monday

Integration surface
GraphQL API (single endpoint, api.monday.com/v2)
Authentication
OAuth 2.0 for installed apps, or a per-user personal API token (admin/member scope); a date-based API version is sent via request header
Change detection
Board-scoped webhooks (create_item, change_column_value, item_deleted, and similar) for real-time events; polling falls back to the item updated_at field
Capabilities
read · write · webhooks
Rate limits
Complexity-budget limits: a single query caps at 5M complexity points and ~10M points/min per user token (1M on trial/free) over a sliding 60s window
Monday setup guide
How it works

How to connect HubSpot to Monday — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate HubSpot and Monday with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    HubSpot connected
    Monday connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the HubSpot and Monday objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · HubSpot ⇄ Monday
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    HubSpot Monday
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

HubSpot and Monday integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
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ISO 27001
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GDPR
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CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 541 integrations available for HubSpot and Monday.

Popular · 8 of 541
All HubSpot integrations All Monday integrations Browse all integrations
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