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Business productivity ⇄ Human resources

Google Sheets to Paylocity integration — real-time, two-way sync

Keep Google Sheets and Paylocity in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Google Sheets and Paylocity

Keep the people, teams, and status that Google Sheets and Paylocity share aligned in real time, so a hire, role change, or departure recorded in one reaches the other within seconds.

Each tool in Google Sheets keeps its own list of who can use it: users, members, or agents, along with the team they sit on and whether they are still active. Paylocity is the authoritative record of the same people as employees, with their department, manager, and employment status. When those two are connected only by manual account admin or a periodic export, the work tools drift: new hires wait days for access, team and manager changes never catch up, and people who have left keep standing accounts.

Stacksync syncs Rows, Ranges, Named ranges, Cell values in Google Sheets with Local and State Taxes, Direct Deposit, Pay Statements, Company Codes in Paylocity bi-directionally and in real time. A person added, moved, or offboarded in Paylocity creates or updates the matching user in Google Sheets within seconds, with field-level mapping and conflict resolution in place of spreadsheets and one-off account changes. Where Google Sheets captures details of its own, such as a corrected contact or a login identity, those can flow back to Paylocity in whichever direction you configure.

Because the sync is field-level, each system keeps its own extras; only the shared facts, who a person is, which team they belong to, and whether their access should be on, are held in agreement.

Common use cases

  • 01 Use a sheet as a lightweight intake form whose rows become records in a production database.
  • 02 Reconcile finance or billing exports against system-of-record data in one collaborative surface.
  • 03 Read Pay Statements and Direct Deposit allocations into a Postgres or warehouse database for labor-cost, GL, and headcount reporting in SQL.
  • 04 React to the Employee Change webhook to pull the updated Employee record and propagate title, location, or manager changes to downstream apps within minutes.

Common sync patterns

Org and team structure kept current

Department, team, and reporting-line changes from Paylocity keep the groups, queues, or projects in Google Sheets assigned to the right people.

Where Google Sheets routes or assigns work by person: assignments follow the org

When someone changes teams or managers in Paylocity, the queues, ownership, or approvals in Google Sheets update to match, so work reaches whoever holds the role now.

Onboarding: access ready on day one

A new hire recorded in Paylocity creates the matching user in Google Sheets with the right team and manager already set, so people can start working without waiting on a provisioning ticket.

What you can sync between Google Sheets and Paylocity

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Google Sheets objects Paylocity objects How this pairing syncs
Sheets (tabs) Individual worksheets, typically mapped one-to-one to a synced table. Employees Core HR record keyed by companyId + employeeId; two-way via Create New Employee (POST) and Update Employee (PATCH), plus Get Employee / Get All Employees for reads. Sheets (tabs) is specific to Google Sheets and Employees to Paylocity — each maps to any object or custom field on the other side.
Rows Treated as records; a header row usually defines field names. Onboarding Create Employee Onboarding pushes new-hire data into Paylocity's onboarding workflow; Get Onboarding Status reads back partner onboarding progress. Write-in for hires from an ATS. Rows is specific to Google Sheets and Onboarding to Paylocity — each maps to any object or custom field on the other side.
Ranges Addressed in A1 notation for batched reads and writes. Deductions (Pay Setup) Recurring deduction codes at the employee level; two-way via Upsert Deduction and Delete, with Get Deduction / Get All Deductions for reads. Ranges is specific to Google Sheets and Deductions (Pay Setup) to Paylocity — each maps to any object or custom field on the other side.
Named ranges Stable references that keep sync mappings valid when the grid moves. Earnings (Pay Setup) Recurring earning codes at the employee level; two-way via Upsert Earning and Delete, with Get All Earnings and Get by earning code for reads. Named ranges is specific to Google Sheets and Earnings (Pay Setup) to Paylocity — each maps to any object or custom field on the other side.
Cell values Untyped by default, so syncs handle type coercion for dates and numbers. Local and State Taxes Two-way via Create/Update/Delete Local Tax and Upsert Primary / Non-Primary State Tax; Get by tax code and Get All for reads. Cell values is specific to Google Sheets and Local and State Taxes to Paylocity — each maps to any object or custom field on the other side.
Spreadsheets The file-level container a sync connects to, identified by spreadsheet ID. Direct Deposit Read-only: Get All Direct Deposit and Get Employee Bank Accounts return main and additional allocations. Bank details cannot be written through the API. Spreadsheets is specific to Google Sheets and Direct Deposit to Paylocity — each maps to any object or custom field on the other side.

How changes propagate between Google Sheets and Paylocity

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Google Sheets Paylocity Interval-based propagation

DetectionStacksync polls Google Sheets for changes on an incremental schedule, reading only records changed since the previous pass. Polling.

DeliveryEach detected change is written to Paylocity through its API, with automatic retries and rate-limit backoff.

Paylocity Google Sheets Sub-second propagation

DetectionPaylocity notifies Stacksync of record changes through webhook events. Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL.

DeliveryEach detected change is written to Google Sheets through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Google Sheets: Subject to per-minute read and write quotas per project and per user, so large syncs are batched.
  • Paylocity: 25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
What ships with Google Sheets ⇄ Paylocity

Connect Google Sheets and Paylocity for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Google Sheets–Paylocity connection.

Real-time

Two-way sync

Changes in Google Sheets or Paylocity instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Google Sheets or Paylocity data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Google Sheets or Paylocity record.

Observability

Monitoring

Track your Google Sheets ⇄ Paylocity sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Google Sheets and Paylocity.

How the Google Sheets and Paylocity connectors work

Google Sheets

Integration surface
REST API (Google Sheets API), with file-level change signals available through the Drive API
Authentication
OAuth 2.0 (user consent) or Google service accounts
Change detection
Polling; the Sheets API has no cell-level webhooks, and Drive push notifications only signal file-level changes
Capabilities
read · write
Rate limits
Subject to per-minute read and write quotas per project and per user, so large syncs are batched.

Paylocity

Integration surface
REST API (v1 and v2), JSON payloads
Authentication
OAuth 2.0 client credentials via the Paylocity Identity Provider (/IdentityServer/connect/token) with the WebLinkAPI scope; access tokens expire after one hour and API access must be enabled by Paylocity for the company
Change detection
Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL; payloads carry only companyId and employeeId, so the receiver calls the relevant API to fetch changed values. Scheduled polling is used for objects without webhooks.
Capabilities
read · write · webhooks
Rate limits
25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
How it works

How to connect Google Sheets to Paylocity — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Google Sheets and Paylocity with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Google Sheets connected
    Paylocity connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Google Sheets and Paylocity objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Google Sheets ⇄ Paylocity
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Google Sheets Paylocity
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Google Sheets and Paylocity integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 513 integrations available for Google Sheets and Paylocity.

Popular · 8 of 513
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