Start with one meaningful update
Identify the record that changes in DEAR Inventory or Syspro, where it needs to appear, and which team depends on it.
ERP
DEAR Inventory and Syspro integration
Plan how DEAR Inventory and Syspro should share data across your business. Work with Stacksync engineers on record mapping, system access, and the requirements for running the integration.
- Scope your workflow with an integration engineer
- Review the systems, records, and updates you need
Integration planning
stacksync.com Your integration scope
Start with the update your team needs
Bring the source, destination, and record types. A Stacksync engineer will help establish the available implementation path.
Review the integration scopeBuild the right connection
Turn your integration requirement into a clear implementation path
Explore a DEAR Inventory and Syspro integration with a Stacksync engineer. Stacksync support for DEAR Inventory and Syspro is not established by the connector documentation reviewed for this page. Start with one record and the update your business needs to identify an implementation path.
Establish the available connection
Bring the objects, account editions, and required directions. An engineer can review the connector path, permissions, and field access.
Define a result you can verify
Agree on record matching, acceptable delay, expected volume, and how your team will resolve failed updates.
Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from Fivetran
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Migrated from Celigo
Data and connection referencesAvailable documentation, candidate record relationships, and questions for your technical review.
Record coverage for your integration
Compare the record types in DEAR Inventory and Syspro, then choose the ones your workflow needs. Check each record's read and write support before mapping fields between systems.
DEAR Inventory
Record types to review with Stacksync
| Object or data type | Coverage and checks |
|---|---|
| Products | Confirm support for this record type and the direction you need. |
| Stock levels | Confirm support for this record type and the direction you need. |
| Sale orders | Confirm support for this record type and the direction you need. |
| Purchase orders | Confirm support for this record type and the direction you need. |
View 2 more record types
| Object or data type | Coverage and checks |
|---|---|
| Customers | Confirm support for this record type and the direction you need. |
| Suppliers | Confirm support for this record type and the direction you need. |
Syspro
Record types to review with Stacksync
| Object or data type | Coverage and checks |
|---|---|
| Customers | Confirm support for this record type and the direction you need. |
| Suppliers | Confirm support for this record type and the direction you need. |
| Inventory items | Confirm support for this record type and the direction you need. |
| Sales orders | Confirm support for this record type and the direction you need. |
View 2 more record types
| Object or data type | Coverage and checks |
|---|---|
| Purchase orders | Confirm support for this record type and the direction you need. |
| Jobs (work orders) | Confirm support for this record type and the direction you need. |
Connection requirements and limits
DEAR Inventory
- Integration interface
- REST API
- Authentication
- Confirm the credentials, API plan, and permissions required for DEAR Inventory.
- Change detection
- Confirm how Stacksync detects changes for this connector and the objects you need.
- Read access
- Confirm with Stacksync
- Write access
- Confirm with Stacksync
Limitations to check
- Confirm Stacksync support for DEAR Inventory and the record types your workflow needs.
- Review write-back, deletion handling, update timing, and account limits with the integration team.
Syspro
- Integration interface
- e.net Solutions business objects, exposed over REST and WCF interfaces in SYSPRO 8
- Authentication
- Confirm the credentials, API plan, and permissions required for Syspro.
- Change detection
- Confirm how Stacksync detects changes for this connector and the objects you need.
- Read access
- Confirm with Stacksync
- Write access
- Confirm with Stacksync
Limitations to check
- Confirm Stacksync support for Syspro and the record types your workflow needs.
- Review write-back, deletion handling, update timing, and account limits with the integration team.
Prepare your technical review
Use the worksheets and reference checks to capture record identity, ownership, and the result your business expects.
Implementation reference
Record identity and field ownership
Use these data-model references to describe the records your connection needs. They are planning examples; connector availability and supported operations must be established before implementation.
Download the mapping worksheetCSV · No email required · Record matching, ownership, and test cases
Record matchingCustomers Customers
Compare whether DEAR Inventory Customers and Syspro Customers describe the same customer in your business.
- DEAR Inventory
- Object support to establish
- Syspro
- Object support to establish
Record identity
Determine whether each customer represents an individual, a company, or a business-unit relationship before matching it to a contact or organization. Retain the source customer ID and destination ID; names and email alone are insufficient.
Field ownership
Separate the customer relationship from contact details, billing authority, and consent. Choose an owner for each field after identifying whether the customer is a person or company.
Fields to include
- Source customer ID
- Person/company classification
- Legal entity or business unit
- Destination identity reference
Record matchingSuppliers Suppliers
Compare whether DEAR Inventory Suppliers and Syspro Suppliers describe the same supplier or vendor in your business.
- DEAR Inventory
- Object support to establish
- Syspro
- Object support to establish
Record identity
Use the supplier ID within its business entity; a supplier name may occur in several subsidiaries.
Field ownership
Assign responsibility for approved supplier details; restrict changes to payment instructions to the business approval process.
Fields to include
- Source supplier ID
- Legal name
- Entity reference
- Payment terms
- Active status
Record matchingProducts Bills of materials
Compare whether DEAR Inventory Products and Syspro Bills of materials describe the same product or catalog item in your business.
- DEAR Inventory
- Object support to establish
- Syspro
- Object support to establish
Record identity
Distinguish the product ID, variant ID, SKU, and price-list entry; they are not interchangeable keys.
Field ownership
Assign ownership for catalog content, price, and stock separately.
Fields to include
- Source product ID
- SKU or variant reference
- Description
- Unit of measure
- Price-list reference
Record matchingPurchase orders Purchase orders
Compare whether DEAR Inventory Purchase orders and Syspro Purchase orders describe the same purchase order in your business.
- DEAR Inventory
- Object support to establish
- Syspro
- Object support to establish
Record identity
Retain purchase-order and line IDs together with the supplier and legal-entity context.
Field ownership
Keep procurement approval separate from receipt and payment states.
Fields to include
- Source purchase-order ID
- Supplier reference
- Line references
- Quantity
- Approval status
Architecture decision
Choose how to connect your systems
Choose a method around one example record and the update your business needs. Use Customers / Customers to review record matching and confirm Stacksync support for the required operations. Compare ongoing sync, a custom workflow, and a scheduled export against that requirement.
Stacksync managed sync
- Best fit
- Review compatibility with a Stacksync engineer using an example of the records and updates you need.
- Operating responsibility
- Fits ongoing record synchronization when the required operations are supported. Add workflow steps for approvals or business actions that go beyond copying fields.
- Before you choose
- Check record matching: Determine whether each customer represents an individual, a company, or a business-unit relationship before matching it to a contact or organization. Retain the source customer ID and destination ID; names and email alone are insufficient. Verify field coverage, deletion handling, and how changes are detected.
Native vendor integration
- Best fit
- A vendor-built integration may fit if it supports your DEAR Inventory and Syspro record types.
- Operating responsibility
- Can reduce setup for a supported workflow. You may need another method for records or business steps it does not cover.
- Before you choose
- First check whether either vendor offers this integration. If available, verify Customers / Customers, update direction, account tier, and related-record handling.
Custom API or workflow
- Best fit
- Consider when DEAR Inventory and Syspro need a transformation, approval, or action outside a direct record sync.
- Operating responsibility
- Provides control over business steps; the team owns credentials, version changes, error queues, and reconciliation.
- Before you choose
- Verify endpoint permissions, pagination, quotas, duplicate detection, and failure recovery. Separate reading history from actions that send messages, grant access, or post transactions.
File or scheduled snapshot
- Best fit
- Consider for a one-time DEAR Inventory / Syspro migration or a reporting need with an explicit freshness window.
- Operating responsibility
- Can simplify a bounded transfer; later changes and deletion history require another extraction or a separately designed incremental process.
- Before you choose
- Record the extraction cutoff, source IDs, encoding, date/number formats, and reconciliation totals.
Workflow reference
From a business event to the right update
Open a workflow to see its trigger, record relationships, and expected result.
Customer sync test
Starting event: A change to the selected Customers or Customers record needs a defined result in the other system.
- Start with DEAR Inventory Customers and Syspro Customers. Use the record-matching and field-ownership rules from your mapping worksheet.
- Resolve person or company type, legal entity, business role, and any billing account before transactions.
- Test a normal update and one failed or repeated update in the supported direction. Keep both record IDs with the test results.
Expected result: Test an individual buyer, a company buyer, and one company with multiple billing relationships. Do not merge these into a single generic contact.
If it fails: Hold ambiguous customer matches for review and resolve customer type before retrying dependent records.
Supplier or vendor sync test
Starting event: A change to the selected Suppliers or Suppliers record needs a defined result in the other system.
- Start with DEAR Inventory Suppliers and Syspro Suppliers. Use the record-matching and field-ownership rules from your mapping worksheet.
- Resolve business-unit and payment-term references before purchasing transactions.
- Test a normal update and one failed or repeated update in the supported direction. Keep both record IDs with the test results.
Expected result: Test a supplier shared across subsidiaries and an inactive supplier referenced by an open bill.
If it fails: Review rejected supplier changes before retrying dependent bills; do not reactivate a supplier merely to make a write pass.
Product or catalog item sync test
Starting event: A change to the selected Products or Bills of materials record needs a defined result in the other system.
- Start with DEAR Inventory Products and Syspro Bills of materials. Use the record-matching and field-ownership rules from your mapping worksheet.
- Resolve units, variants, categories, and applicable price lists before order lines.
- Test a normal update and one failed or repeated update in the supported direction. Keep both record IDs with the test results.
Expected result: Test two variants of one product, a changed SKU, and a price that applies to only one market or currency.
If it fails: Repair the variant or price-list reference before retrying affected order lines; preserve existing transaction prices.
Reconcile DEAR Inventory business records with Syspro
Starting event: A finance-owned record in DEAR Inventory needs operational visibility through Customers or Suppliers.
- Select Products or Purchase orders with the correct legal entity, period, and currency.
- Define a reporting relationship in Syspro; do not equate customer records, ledger accounts, and posted transactions.
- Decide whether the process only reports a financial state or requests an approved accounting action, and maintain a separate transaction ID for each action.
Expected result: Totals reconcile within the same entity/currency/window; a repeated handoff creates no duplicate financial transaction.
If it fails: Verify posting and settlement state before retrying. Use the approved adjustment path for already-posted transactions.
Production readiness
Test the behavior your business depends on
Keep both record IDs with the expected and actual result. Reconcile the same filters and time window in each system.
Customers / Customers
Test case
Test an individual buyer, a company buyer, and one company with multiple billing relationships. Do not merge these into a single generic contact.
Expected result
The expected customer relationship is preserved with no duplicate action or unintended write.
Suppliers / Suppliers
Test case
Test a supplier shared across subsidiaries and an inactive supplier referenced by an open bill.
Expected result
The expected supplier or vendor relationship is preserved with no duplicate action or unintended write.
Products / Bills of materials
Test case
Test two variants of one product, a changed SKU, and a price that applies to only one market or currency.
Expected result
The expected product or catalog item relationship is preserved with no duplicate action or unintended write.
Purchase orders / Purchase orders
Test case
Test a partially received purchase order and an amendment after approval.
Expected result
The expected purchase order relationship is preserved with no duplicate action or unintended write.
Direction and permissions
Test case
Bring an example source record and the intended destination operation to the compatibility review. Confirm the supported route before granting write access.
Expected result
Only an approved, supported direction and permitted fields are written.
Freshness and reconciliation
Test case
Measure source and destination times for the selected records under normal load and a burst. Reconcile IDs and values using the same filters and cutoff.
Expected result
The process meets its agreed freshness target and reconciliation has no unexplained differences.
Failure recovery
Find the cause. Restore the data flow.
Start with the failed record and the destination error, then inspect the source value, field requirements, and access.
Rejected or repeated customer change
Investigate
Inspect DEAR Inventory Customers and Syspro Customers, their IDs, and the destination error.
Next action
Hold ambiguous customer matches for review and resolve customer type before retrying dependent records.
Rejected or repeated supplier or vendor change
Investigate
Inspect DEAR Inventory Suppliers and Syspro Suppliers, their IDs, and the destination error.
Next action
Review rejected supplier changes before retrying dependent bills; do not reactivate a supplier merely to make a write pass.
Rejected or repeated product or catalog item change
Investigate
Inspect DEAR Inventory Products and Syspro Bills of materials, their IDs, and the destination error.
Next action
Repair the variant or price-list reference before retrying affected order lines; preserve existing transaction prices.
A record type or update is unavailable
Investigate
Check the DEAR Inventory and Syspro connector guides, account permissions, and any operations marked On Request.
Next action
Ask the integration team to confirm a supported way to handle that record. Verify whether it needs connector configuration or a separate workflow step.
Source and destination disagree after a retry
Investigate
Compare current source values, destination validation, identity mappings, and any side effects already completed.
Next action
Stacksync issue retry reads the current source state. Decide the intended state before retrying or reverting; reconcile downstream effects separately.
Read the Stacksync issues dashboard guide for retry and revert behavior.
How updates move between DEAR Inventory and Syspro
See how each system detects changes and which updates the other system can receive. Each direction has its own permissions and record requirements.
DEAR Inventory Syspro Direction requires confirmation
Detect changesConfirm how Stacksync detects changes for this connector and the objects you need.
Apply updatesConfirm that Stacksync can create or update the records you need in Syspro.
Syspro DEAR Inventory Direction requires confirmation
Detect changesConfirm how Stacksync detects changes for this connector and the objects you need.
Apply updatesConfirm that Stacksync can create or update the records you need in DEAR Inventory.
Update timing and record limits
- Measure initial-load and ongoing-change latency separately. Source detection, selected objects, account limits, and destination validation determine the observed delay.
- Review write-back, deletion handling, update timing, and account limits with the integration team.
- Review write-back, deletion handling, update timing, and account limits with the integration team.
Prepare DEAR Inventory and Syspro access
Set up both accounts before testing the mapping. Use test records where available, and identify the account administrator who can approve access and help resolve setup errors.
DEAR Inventory setup checklist
- Identify the DEAR Inventory account, edition, environment, and business objects the integration must access.
- Confirm a Stacksync connector or implementation path for DEAR Inventory, including read/write support, authentication, and initial-load limits.
Syspro setup checklist
- Identify the Syspro account, edition, environment, and business objects the integration must access.
- Confirm a Stacksync connector or implementation path for Syspro, including read/write support, authentication, and initial-load limits.
Prepare to go live
Record the fields each system can update, the first-load cutoff, both record IDs, the expected update delay, and who handles errors. Complete the tests before production before expanding to more records.
Use the DEAR Inventory and Syspro planning worksheet to capture these decisions. Record the access owner in the worksheet and enter credentials only in the connection setup.
FAQ
DEAR Inventory and Syspro integration FAQ
-
Explore a DEAR Inventory and Syspro integration with a Stacksync engineer. Stacksync support for DEAR Inventory and Syspro is not established by the connector documentation reviewed for this page. Start with one record and the update your business needs to identify an implementation path.
-
Confirm two-way support with Stacksync for the records and fields you need in both systems. Access to a vendor API does not confirm that its Stacksync connector supports write-back.
-
Prepare both accounts, the selected object schemas, stable source and destination IDs, and the expected outcome. Identify the DEAR Inventory account, edition, environment, and business objects the integration must access. Identify the Syspro account, edition, environment, and business objects the integration must access. Use the pair worksheet to record ownership and acceptance criteria.
-
Measure initial-load and ongoing-change latency separately. Source detection, selected objects, account limits, and destination validation determine the observed delay.
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No. Stacksync documents that pre-existing duplicates are not merged automatically when two-way sync begins. Review the initial dataset and matching plan before enabling it; an empty destination can simplify the first load.
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Start with one business entity and a stable record ID. Map a small set of editable fields with compatible types, test required values and relationships, then expand after the pilot passes.
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Check the destination error, field constraints, permissions, and current source value. The Stacksync issues dashboard supports retry and revert; retry reads current source values, so verify the intended record state before acting.
-
Use the current Stacksync pricing page and confirm the supported implementation with the team. Scope the required objects, record volume, update frequency, initial load, and support needs when comparing a managed connector with native or custom development.
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Start by reviewing Customers in DEAR Inventory and Customers in Syspro. Check how these records relate in your workflow, then confirm the actual fields and supported operations. Test record matching and one failed or repeated update before adding more records.
-
Choose a method around one example record and the update your business needs. Use Customers / Customers to review record matching and confirm Stacksync support for the required operations. Compare ongoing sync, a custom workflow, and a scheduled export against that requirement.
Related integration plans
Explore another route involving one of these systems.
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