Real-time
Two-way sync
Changes in Chargebee or Gatekeeper instantly reflect in both systems. No stale data, no manual imports.
Accounting and finance ⇄ Business productivity
Chargebee to Gatekeeper integration — real-time, two-way sync
Keep Chargebee and Gatekeeper in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
Case study
Migrated from MuleSoft
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Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
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Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect Chargebee and Gatekeeper
Connect the financial records in Chargebee with the work happening in Gatekeeper, so both stay current without exports or copy-paste.
Chargebee holds the financial truth: who the customers are, what they were billed, what they paid. Gatekeeper is where part of the day-to-day work happens, and that work often involves the same customers and transactions. Without a live connection, the two drift apart, and people end up answering questions from stale copies.
Stacksync keeps Customers, Subscriptions, Invoices, Credit notes in Chargebee and Users, Categories, Contracts, Vendors (Suppliers) in Gatekeeper in sync, bi-directionally and in real time. Whatever records Gatekeeper keeps and whatever events it produces, the overlap with Chargebee is mapped field by field, and a change on either side shows up on the other within seconds.
There is no middleware to build, no API rate limits to babysit, and no nightly job that leaves the morning running on yesterday's data.
Common use cases
- 01 Mirror customers and subscriptions into Postgres so product code can check entitlement without calling the billing API.
- 02 Trigger dunning and churn-risk workflows by syncing failed transactions into support and CS tools.
- 03 Write contract or vendor records into Gatekeeper when a deal closes in the CRM to kick off downstream procurement and legal workflows.
- 04 Two-way sync Contracts between Gatekeeper and an ERP or warehouse so value, renewal dates, owner, and status stay current without manual re-keying.
Common sync patterns
Where Gatekeeper tracks people or companies: one identity
A customer's details updated in either system update the other, so finance and the rest of the business stop maintaining two versions of the same customer.
Where Gatekeeper is a docs or knowledge workspace: reference data kept fresh
Figures teams rely on, like customer status or outstanding balances, stay current wherever Gatekeeper surfaces them instead of going stale after a one-time paste.
Where Gatekeeper handles customer conversations: billing context in view
Front-line teams see invoice and payment status from Chargebee next to the customer they are helping, without logging into the finance system.
What you can sync between Chargebee and Gatekeeper
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Chargebee objects | Gatekeeper objects | How this pairing syncs | |
|---|---|---|---|
| Events The change log resource that records every state change for incremental sync. | Vendors (Suppliers) Company records for counterparties and suppliers with onboarding status, compliance, risk, contacts, and spend; read and written to keep vendor master data aligned with a CRM or ERP. | Events is specific to Chargebee and Vendors (Suppliers) to Gatekeeper — each maps to any object or custom field on the other side. | |
| Customers Billing accounts matched to CRM accounts or users by email or external ID. | Files Document files attached to contracts and vendors - executed PDFs, certificates, and compliance evidence; read to pull signed files and evidence out, or written to push generated documents in. | Customers is specific to Chargebee and Files to Gatekeeper — each maps to any object or custom field on the other side. | |
| Subscriptions Recurring billing state (plan, term, status) synced to CRM and product databases. | Workflow form data The structured data captured on Gatekeeper workflow forms (intake requests, vendor onboarding, risk assessments); exposed by the API since 2025 so form results sync into an operational database, not only contract and vendor records. | Subscriptions is specific to Chargebee and Workflow form data to Gatekeeper — each maps to any object or custom field on the other side. | |
| Invoices Issued billing documents synced to accounting and revenue reporting. | Custom data groups Customer-configured custom fields and data groups; because the JSON:API and its docs are dynamic, any custom data added in Configuration exposes the same read/write endpoints as the standard objects and syncs the same way. | Invoices is specific to Chargebee and Custom data groups to Gatekeeper — each maps to any object or custom field on the other side. | |
| Credit notes Adjustments and refund documents needed for accurate revenue reconciliation. | Users Gatekeeper user and team records governed by role-based access; read to map contract and vendor owners, approvers, and internal contacts to CRM or HR records. | Credit notes is specific to Chargebee and Users to Gatekeeper — each maps to any object or custom field on the other side. | |
| Items and item prices The product catalog (plans, addons, charges) referenced by every subscription. | Categories The classification taxonomy applied to contracts and vendors (type, department, business unit); synced so categorization stays consistent between Gatekeeper and downstream reporting or ERP dimensions. | Items and item prices is specific to Chargebee and Categories to Gatekeeper — each maps to any object or custom field on the other side. |
How changes propagate between Chargebee and Gatekeeper
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Chargebee Gatekeeper Sub-second propagation
DetectionChargebee notifies Stacksync of record changes through webhook events. Webhooks for all major object events, plus a pollable Events resource that records every change.
DeliveryEach detected change is written to Gatekeeper through its API, with automatic retries and rate-limit backoff.
Gatekeeper Chargebee Interval-based propagation
DetectionStacksync polls Gatekeeper for changes on an incremental schedule, reading only records changed since the previous pass. No native developer webhook subscription API and no database change-data-capture log.
DeliveryEach detected change is written to Chargebee through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Chargebee: Subject to plan-based API rate limits enforced per site.
- Gatekeeper: Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
What ships with Chargebee ⇄ Gatekeeper
Connect Chargebee and Gatekeeper for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Chargebee–Gatekeeper connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Chargebee or Gatekeeper data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Chargebee or Gatekeeper record.
Observability
Monitoring
Track your Chargebee ⇄ Gatekeeper sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Chargebee and Gatekeeper.
How the Chargebee and Gatekeeper connectors work
Chargebee
- Integration surface
- REST API
- Authentication
- API key sent via HTTP basic authentication (key as the username), scoped per site with test and live environments
- Change detection
- Webhooks for all major object events, plus a pollable Events resource that records every change
- Capabilities
- read · write · webhooks
- Rate limits
- Subject to plan-based API rate limits enforced per site
Gatekeeper
- Integration surface
- RESTful API following the JSON:API specification, tenant-scoped with interactive docs at {tenant}.gatekeeperhq.com/api_docs and a published Postman collection. The API is dynamic: it exposes the standard Contract and Vendor objects plus any custom data groups and workflow-form data configured in the tenant.
- Authentication
- API keys created and managed under Configuration > API Keys and passed as a token; each key carries granular per-endpoint permissions set to read-only or write, so access is scoped per object. Multiple keys can be issued and revoked independently.
- Change detection
- No native developer webhook subscription API and no database change-data-capture log; detect changes by polling the JSON:API list endpoints filtered and sorted on updated-at timestamps. Gatekeeper's own event automation - Workflow Engine phase transitions and Interconnect process orchestration - runs inside the platform rather than as a subscribable webhook stream.
- Capabilities
- read · write
- Rate limits
- Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
How it works
How to connect Chargebee to Gatekeeper — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Chargebee and Gatekeeper with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Chargebee
connected
Gatekeeper
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Chargebee and Gatekeeper objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Chargebee ⇄ GatekeeperCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Chargebee GatekeeperCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Chargebee and Gatekeeper integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Chargebee and Gatekeeper: authenticate both systems, choose the objects to sync (such as Chargebee's Events and Customers), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes — Stacksync ships production-grade connectors for both Chargebee and Gatekeeper. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Chargebee: Webhooks for all major object events, plus a pollable Events resource that records every change. On Gatekeeper: No native developer webhook subscription API and no database change-data-capture log; detect changes by polling the JSON:API list endpoints filtered and sorted on updated-at timestamps. Gatekeeper's own event automation - Workflow Engine phase transitions and Interconnect process orchestration - runs inside the platform rather than as a subscribable webhook stream. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Chargebee side: Customers, Subscriptions, Invoices, Credit notes, plus custom fields where Chargebee exposes them. On the Gatekeeper side: Users, Categories, Contracts, Vendors (Suppliers). Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Chargebee and Gatekeeper: Where Gatekeeper tracks people or companies: one identity; Where Gatekeeper is a docs or knowledge workspace: reference data kept fresh; Where Gatekeeper handles customer conversations: billing context in view. A customer's details updated in either system update the other, so finance and the rest of the business stop maintaining two versions of the same customer.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 390 integrations available for Chargebee and Gatekeeper.
Popular · 7 of 390
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Chargebee ⇄ Smartsheet -
Chargebee ⇄ Sysaid -
Chargebee ⇄ Wrike -
Chargebee ⇄ Zendesk -
Gatekeeper ⇄ Adyen -
Gatekeeper ⇄ Bill -
Gatekeeper ⇄ Braintree
No integrations match .
