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Database ⇄ Human resources

Airtable to Paylocity integration — real-time, two-way sync

Keep Airtable and Paylocity in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Airtable and Paylocity

Put your workforce data where your apps can reach it: Airtable and Paylocity share the same people, positions, and org structure in real time.

Paylocity is the system of record for the people side of the business — employees, candidates, roles, and the org structure around them. Airtable is where internal tools, dashboards, provisioning jobs, and analytics actually read and store records. The overlap is the workforce itself: Earnings (Pay Setup), Local and State Taxes, Direct Deposit, Pay Statements in Paylocity need to exist as queryable Views, Linked records, Attachments, Collaborators in Airtable before an app can act on them. When that bridge is a nightly export or a hand-run CSV, every downstream system spends the day working from a roster that has already moved on.

Stacksync syncs Views, Linked records, Attachments, Collaborators in Airtable with Earnings (Pay Setup), Local and State Taxes, Direct Deposit, Pay Statements in Paylocity field by field, in real time. You decide which system owns which fields — Paylocity typically owns identity and org attributes, while operational or computed values can flow back the other way — and Stacksync keeps every copy consistent, matching records on a stable key and resolving conflicts by rules you set.

The result is one live picture of the workforce on both sides: HR keeps its source of truth, and the database keeps a current mirror that internal apps, reports, and access controls can trust without a batch window in between.

Common use cases

  • 01 Write cleaned records edited in Airtable back to the source system of record, keeping both sides consistent in near real time.
  • 02 Use Airtable as a lightweight front end for product catalogs or inventory stored in an ERP or warehouse database.
  • 03 Read Pay Statements and Direct Deposit allocations into a Postgres or warehouse database for labor-cost, GL, and headcount reporting in SQL.
  • 04 React to the Employee Change webhook to pull the updated Employee record and propagate title, location, or manager changes to downstream apps within minutes.

Common sync patterns

Org and structure stay aligned

Groups, departments, managers, and reporting lines from Paylocity stay consistent in Airtable, so hierarchy-driven logic and permissions don't drift.

Computed and operational fields flow back

Values assembled or corrected in Airtable write onto the matching record in Paylocity where those fields are writable, keeping the people system enriched.

Mirror people records into the database

Records maintained in Paylocity land as queryable Views, Linked records, Attachments, Collaborators in Airtable, so internal apps and dashboards read live data instead of a periodic export.

What you can sync between Airtable and Paylocity

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Airtable objects Paylocity objects How this pairing syncs
Linked records Cross-table references that carry relationships between synced tables. Earnings (Pay Setup) Recurring earning codes at the employee level; two-way via Upsert Earning and Delete, with Get All Earnings and Get by earning code for reads. Linked records is specific to Airtable and Earnings (Pay Setup) to Paylocity — each maps to any object or custom field on the other side.
Attachments File fields exposed as expiring URLs that syncs can mirror to other systems. Local and State Taxes Two-way via Create/Update/Delete Local Tax and Upsert Primary / Non-Primary State Tax; Get by tax code and Get All for reads. Attachments is specific to Airtable and Local and State Taxes to Paylocity — each maps to any object or custom field on the other side.
Collaborators User fields useful for mapping record ownership to accounts in a CRM or database. Direct Deposit Read-only: Get All Direct Deposit and Get Employee Bank Accounts return main and additional allocations. Bank details cannot be written through the API. Collaborators is specific to Airtable and Direct Deposit to Paylocity — each maps to any object or custom field on the other side.
Bases Top-level containers; each base has its own API endpoint and schema. Pay Statements Read-only detailed payroll statement data — earnings, deductions, taxes, and direct deposit allocations by year, check date, or date range. Pulled for reporting, never written. Bases is specific to Airtable and Pay Statements to Paylocity — each maps to any object or custom field on the other side.
Tables Map to sync tables; schema is readable through the base metadata endpoints. Company Codes Read-only reference codes and descriptions (cost centers, departments, positions) used to validate field mappings on employee writes. Tables is specific to Airtable and Company Codes to Paylocity — each maps to any object or custom field on the other side.
Records The row-level unit created, updated, and deleted during syncs, identified by rec-prefixed IDs. Custom Fields Read-only company-specific custom fields returned by category, used to enrich the employee record downstream. Records is specific to Airtable and Custom Fields to Paylocity — each maps to any object or custom field on the other side.

How changes propagate between Airtable and Paylocity

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Airtable Paylocity Sub-second propagation

DetectionAirtable pushes changes as they happen — webhook events backed by change data capture. Incremental updates: changes in Airtable are detected and synced efficiently in realtime (webhook-based — creator role required to create webhooks).

DeliveryEach detected change is written to Paylocity through its API, with automatic retries and rate-limit backoff.

Paylocity Airtable Sub-second propagation

DetectionPaylocity notifies Stacksync of record changes through webhook events. Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL.

DeliveryEach detected change is written to Airtable through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Airtable: The Web API enforces a per-base limit of 5 requests per second.
  • Paylocity: 25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
What ships with Airtable ⇄ Paylocity

Connect Airtable and Paylocity for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Airtable–Paylocity connection.

Real-time

Two-way sync

Changes in Airtable or Paylocity instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Airtable or Paylocity data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Airtable or Paylocity record.

Observability

Monitoring

Track your Airtable ⇄ Paylocity sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Airtable and Paylocity.

How the Airtable and Paylocity connectors work

Airtable

Integration surface
REST API (per-base Web API plus metadata and webhooks endpoints)
Authentication
OAuth (Airtable OAuth grant to specific bases or all resources); the authorizing user must have a `creator` role, since only creator roles can create webhooks
Change detection
Incremental updates: changes in Airtable are detected and synced efficiently in realtime (webhook-based — creator role required to create webhooks); formula fields don't emit change events and are re-synced every hour
Capabilities
read · write · CDC · webhooks
Rate limits
The Web API enforces a per-base limit of 5 requests per second.
Airtable setup guide

Paylocity

Integration surface
REST API (v1 and v2), JSON payloads
Authentication
OAuth 2.0 client credentials via the Paylocity Identity Provider (/IdentityServer/connect/token) with the WebLinkAPI scope; access tokens expire after one hour and API access must be enabled by Paylocity for the company
Change detection
Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL; payloads carry only companyId and employeeId, so the receiver calls the relevant API to fetch changed values. Scheduled polling is used for objects without webhooks.
Capabilities
read · write · webhooks
Rate limits
25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
How it works

How to connect Airtable to Paylocity — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Airtable and Paylocity with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Airtable connected
    Paylocity connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Airtable and Paylocity objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Airtable ⇄ Paylocity
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Airtable Paylocity
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Airtable and Paylocity integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 541 integrations available for Airtable and Paylocity.

Popular · 8 of 541
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