Real-time
Two-way sync
Changes in Acumatica or Gatekeeper instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ Business productivity
Acumatica to Gatekeeper integration — real-time, two-way sync
Keep Acumatica and Gatekeeper in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Acumatica and Gatekeeper
Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Gatekeeper and Acumatica.
The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Gatekeeper is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.
Stacksync syncs Contracts, Vendors (Suppliers), Files, Workflow form data in Gatekeeper with Sales Orders, Invoices, Purchase Orders, Stock Items in Acumatica bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.
Common use cases
- 01 Two-way sync Contracts between Gatekeeper and an ERP or warehouse so value, renewal dates, owner, and status stay current without manual re-keying.
- 02 Sync Vendors (Suppliers) with a CRM or ERP so counterparty, compliance, contact, and spend records match across the VCLM and the systems of record.
- 03 Create sales orders in Acumatica from e-commerce platforms and sync shipment and tracking status back to the storefront.
- 04 Mirror stock items and quantities to external channels so availability stays accurate across systems.
Common sync patterns
Where Gatekeeper collects payments: transactions post through
Payment events sync into Acumatica as they occur, keeping the enterprise records current without manual entry.
Where Acumatica is the HR or people system of record
Worker and organization data from Acumatica stays current in Gatekeeper, so the tools people use daily reflect the org as it actually is.
Master data corrections travel
A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.
What you can sync between Acumatica and Gatekeeper
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Acumatica objects | Gatekeeper objects | How this pairing syncs | |
|---|---|---|---|
| Customers AR master data synced with CRMs and billing tools. | Users Gatekeeper user and team records governed by role-based access; read to map contract and vendor owners, approvers, and internal contacts to CRM or HR records. | Customers is specific to Acumatica and Users to Gatekeeper — each maps to any object or custom field on the other side. | |
| Vendors Supplier records aligned with procurement and AP automation. | Categories The classification taxonomy applied to contracts and vendors (type, department, business unit); synced so categorization stays consistent between Gatekeeper and downstream reporting or ERP dimensions. | Vendors is specific to Acumatica and Categories to Gatekeeper — each maps to any object or custom field on the other side. | |
| Sales Orders Order documents created from e-commerce and CRM systems, read back for fulfillment status. | Contracts The core contract records holding value, key dates, renewal terms, status, type, owner, and the linked vendor; created, read, updated, and deleted so contract data moves two-way between Gatekeeper and a database, ERP, or CRM. | Sales Orders is specific to Acumatica and Contracts to Gatekeeper — each maps to any object or custom field on the other side. | |
| Invoices AR and AP billing documents synced for payment tracking and CRM visibility. | Vendors (Suppliers) Company records for counterparties and suppliers with onboarding status, compliance, risk, contacts, and spend; read and written to keep vendor master data aligned with a CRM or ERP. | Invoices is specific to Acumatica and Vendors (Suppliers) to Gatekeeper — each maps to any object or custom field on the other side. | |
| Purchase Orders Procurement documents exchanged with supplier-facing systems. | Files Document files attached to contracts and vendors - executed PDFs, certificates, and compliance evidence; read to pull signed files and evidence out, or written to push generated documents in. | Purchase Orders is specific to Acumatica and Files to Gatekeeper — each maps to any object or custom field on the other side. | |
| Stock Items Inventory master data with quantities shared with external sales channels. | Workflow form data The structured data captured on Gatekeeper workflow forms (intake requests, vendor onboarding, risk assessments); exposed by the API since 2025 so form results sync into an operational database, not only contract and vendor records. | Stock Items is specific to Acumatica and Workflow form data to Gatekeeper — each maps to any object or custom field on the other side. |
How changes propagate between Acumatica and Gatekeeper
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Acumatica Gatekeeper Sub-second propagation
DetectionAcumatica notifies Stacksync of record changes through webhook events. Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields.
DeliveryEach detected change is written to Gatekeeper through its API, with automatic retries and rate-limit backoff.
Gatekeeper Acumatica Interval-based propagation
DetectionStacksync polls Gatekeeper for changes on an incremental schedule, reading only records changed since the previous pass. No native developer webhook subscription API and no database change-data-capture log.
DeliveryEach detected change is written to Acumatica through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Gatekeeper: Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
What ships with Acumatica ⇄ Gatekeeper
Connect Acumatica and Gatekeeper for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Acumatica–Gatekeeper connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Acumatica or Gatekeeper data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Acumatica or Gatekeeper record.
Observability
Monitoring
Track your Acumatica ⇄ Gatekeeper sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Acumatica and Gatekeeper.
How the Acumatica and Gatekeeper connectors work
Acumatica
- Integration surface
- Contract-based REST API (JSON over versioned endpoints), plus SOAP web services and OData access to Generic Inquiries
- Authentication
- OAuth 2.0 or cookie-based session login with Acumatica credentials
- Change detection
- Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields
- Capabilities
- read · write · webhooks
Gatekeeper
- Integration surface
- RESTful API following the JSON:API specification, tenant-scoped with interactive docs at {tenant}.gatekeeperhq.com/api_docs and a published Postman collection. The API is dynamic: it exposes the standard Contract and Vendor objects plus any custom data groups and workflow-form data configured in the tenant.
- Authentication
- API keys created and managed under Configuration > API Keys and passed as a token; each key carries granular per-endpoint permissions set to read-only or write, so access is scoped per object. Multiple keys can be issued and revoked independently.
- Change detection
- No native developer webhook subscription API and no database change-data-capture log; detect changes by polling the JSON:API list endpoints filtered and sorted on updated-at timestamps. Gatekeeper's own event automation - Workflow Engine phase transitions and Interconnect process orchestration - runs inside the platform rather than as a subscribable webhook stream.
- Capabilities
- read · write
- Rate limits
- Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
How it works
How to connect Acumatica to Gatekeeper — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Acumatica and Gatekeeper with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Acumatica
connected
Gatekeeper
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Acumatica and Gatekeeper objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Acumatica ⇄ GatekeeperCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Acumatica GatekeeperCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Acumatica and Gatekeeper integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Acumatica and Gatekeeper: authenticate both systems, choose the objects to sync (such as Acumatica's Customers and Vendors), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Gatekeeper: Write access is per API key per endpoint: when you create a key you choose read-only or write for each object, so the API is write-capable and can create and update records rather than only export them. Acumatica: Custom fields defined in the instance can be added to the API entity contract, so tenant customizations participate in syncs alongside standard fields. Stacksync's field mapping accounts for these differences between Acumatica and Gatekeeper without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Acumatica and Gatekeeper records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Acumatica and Gatekeeper connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Acumatica–Gatekeeper integration in-house.
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Yes — Stacksync ships production-grade connectors for both Acumatica and Gatekeeper. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Acumatica: Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields. On Gatekeeper: No native developer webhook subscription API and no database change-data-capture log; detect changes by polling the JSON:API list endpoints filtered and sorted on updated-at timestamps. Gatekeeper's own event automation - Workflow Engine phase transitions and Interconnect process orchestration - runs inside the platform rather than as a subscribable webhook stream. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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