Real-time
Two-way sync
Changes in Active Directory or Smartsheet instantly reflect in both systems. No stale data, no manual imports.
Security and identity ⇄ Business productivity
Active Directory to Smartsheet integration — real-time, two-way sync
Keep Active Directory and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from MuleSoft
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Migrated from Fivetran
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Migrated from Celigo
Why teams connect Active Directory and Smartsheet
Keep the users, groups, and profile details that Smartsheet and Active Directory share consistent in real time, so who can work in Smartsheet always matches who your directory in Active Directory says belongs there.
Active Directory is where a company records who its people are: their accounts, the groups and roles they hold, and the attributes attached to each one. Smartsheet is where a slice of those same people do their work, as agents, members, or seats, and every one of them needs a matching account with the right access. When a directory and a productivity tool are maintained by hand, someone added, moved, or offboarded in one becomes a stale entry in the other within the hour.
Stacksync syncs Sheets, Rows, Columns, Cells in Smartsheet with Organizational units, Organizational contacts, Users, Groups in Active Directory bi-directionally and in real time. A user created, renamed, moved between groups, or deactivated in either system updates the matching record in the other within seconds, with field-level mapping and conflict resolution in place of CSV uploads and nightly IT batch jobs.
That matters most at the edges of employment. When both systems agree on who has an account, which groups they belong to, and whether they are still active, granting access on day one and revoking it on the last day stops being a manual checklist that trails the directory.
Common use cases
- 01 Trigger downstream actions in an operational database when a Row's status Cell changes, using sheet webhooks for near-real-time updates.
- 02 Two-way sync a project-tracker Sheet's Rows with a Postgres table so engineering works in SQL while project managers stay in Smartsheet.
- 03 Two-way sync Users and Groups between Microsoft Entra ID and an HRIS or Postgres so joiners, movers, and leavers provision and deprovision automatically.
- 04 Read Users, Groups, and directoryRole assignments into a warehouse for periodic access reviews and SOC 2 audit evidence.
Common sync patterns
Mirror group and role membership
Moving a user between groups or roles in Active Directory updates their team, permission set, or seat in Smartsheet, so what someone can do reflects where they sit in the directory.
One record per person
People matched across both systems on email or an external ID stay linked, so every account and action in Smartsheet ties back to the right identity in Active Directory.
Provision access when someone joins
A user added to Active Directory, or moved into a group inside it, gets the matching account or membership created in Smartsheet, so a new hire can start working without a separate setup ticket.
What you can sync between Active Directory and Smartsheet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Active Directory objects | Smartsheet objects | How this pairing syncs | |
|---|---|---|---|
| Devices Registered and joined device objects; typically read into a database for inventory and compliance reporting. | Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. | Devices is specific to Active Directory and Attachments to Smartsheet — each maps to any object or custom field on the other side. | |
| Directory roles Admin role assignments (directoryRole); read for access reviews and least-privilege governance. | Discussions and Comments Threaded comments on rows and sheets; read out to sync collaboration history or activity into another system. | Directory roles is specific to Active Directory and Discussions and Comments to Smartsheet — each maps to any object or custom field on the other side. | |
| Service principals & applications App registrations and enterprise apps; read-mostly for entitlement and license inventory. | Users and Groups Account membership and sharing; synced to keep an HR or identity source aligned with sheet and workspace access. | Service principals & applications is specific to Active Directory and Users and Groups to Smartsheet — each maps to any object or custom field on the other side. | |
| Organizational units On-prem AD DS containers (LDAP organizationalUnit) used to scope which users and groups a sync includes. | Sheets The core container; each sheet has typed columns, rows, and a modifiedAt stamp. Stacksync treats a sheet as a table and syncs its rows two-way. | Organizational units is specific to Active Directory and Sheets to Smartsheet — each maps to any object or custom field on the other side. | |
| Organizational contacts Directory contact objects (orgContact); synced for shared address-book and CRM person records. | Rows Records inside a sheet, each with createdAt/modifiedAt and cells keyed by columnId; the primary unit synced to and from external tables. | Organizational contacts is specific to Active Directory and Rows to Smartsheet — each maps to any object or custom field on the other side. | |
| Users User accounts in Entra ID and on-prem AD DS; synced two-way to create, update attributes, and enable or disable accounts. | Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. | Users is specific to Active Directory and Columns to Smartsheet — each maps to any object or custom field on the other side. |
How changes propagate between Active Directory and Smartsheet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Active Directory Smartsheet Sub-second propagation
DetectionActive Directory notifies Stacksync of record changes through webhook events. Microsoft Graph delta query (change tracking) for Users and Groups, plus change-notification subscriptions (webhooks) for near-real-time triggers.
DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.
Smartsheet Active Directory Sub-second propagation
DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.
DeliveryEach detected change is written to Active Directory through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Active Directory: Graph throttles by resource-unit cost per app per tenant in 10-second windows (about 3,500–8,000 units by tenant size); directory delta tokens expire after ~7 days.
- Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with Active Directory ⇄ Smartsheet
Connect Active Directory and Smartsheet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Active Directory–Smartsheet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Active Directory or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Active Directory or Smartsheet record.
Observability
Monitoring
Track your Active Directory ⇄ Smartsheet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Active Directory and Smartsheet.
How the Active Directory and Smartsheet connectors work
Active Directory
- Integration surface
- Microsoft Graph REST API (Entra ID / cloud) and LDAP/LDAPS (on-premises AD DS)
- Authentication
- OAuth 2.0 via the Microsoft identity platform — an app registration with application or delegated permissions (e.g. User.ReadWrite.All, Group.ReadWrite.All) and admin consent; on-prem AD DS uses a bound service account over LDAPS.
- Change detection
- Microsoft Graph delta query (change tracking) for Users and Groups, plus change-notification subscriptions (webhooks) for near-real-time triggers; on-prem AD DS uses the DirSync control and uSNChanged polling.
- Capabilities
- read · write · webhooks
- Rate limits
- Graph throttles by resource-unit cost per app per tenant in 10-second windows (about 3,500–8,000 units by tenant size); directory delta tokens expire after ~7 days.
Smartsheet
- Integration surface
- REST API (v2.0)
- Authentication
- OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
- Change detection
- Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works
How to connect Active Directory to Smartsheet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Active Directory and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Active Directory
connected
Smartsheet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Active Directory and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Active Directory ⇄ SmartsheetCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Active Directory SmartsheetCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Active Directory and Smartsheet integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Active Directory and Smartsheet: authenticate both systems, choose the objects to sync (such as Active Directory's Devices and Directory roles), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Smartsheet: Sheet webhooks automatically disable when a sheet exceeds 20,000 rows, 400 columns, or 500,000 cells, so large sheets fall back to polling. Active Directory: Writes require matching Graph application permissions (e.g. User.ReadWrite.All, Group.ReadWrite.All) with tenant admin consent; delegated and application scopes differ. Stacksync's field mapping accounts for these differences between Active Directory and Smartsheet without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Active Directory and Smartsheet records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Active Directory and Smartsheet connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Active Directory–Smartsheet integration in-house.
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Yes — Stacksync ships production-grade connectors for both Active Directory and Smartsheet. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Active Directory: Microsoft Graph delta query (change tracking) for Users and Groups, plus change-notification subscriptions (webhooks) for near-real-time triggers; on-prem AD DS uses the DirSync control and uSNChanged polling. On Smartsheet: Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 509 integrations available for Active Directory and Smartsheet.
Popular · 7 of 509
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Active Directory ⇄ Braze -
Active Directory ⇄ ConnectWise -
Active Directory ⇄ Customer.io -
Smartsheet ⇄ Onelogin -
Smartsheet ⇄ Auth0 -
Smartsheet ⇄ Jumpcloud - Smartsheet ⇄ Azure Active Directory
No integrations match .
