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CRM ⇄ Business productivity

Vtiger CRM to Wrike integration — real-time, two-way sync

Keep Vtiger CRM and Wrike in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Vtiger CRM and Wrike

Sync what happens in Wrike with the customer records in Vtiger CRM, in real time and in both directions.

The CRM is supposed to be the record of every customer relationship, but customer-relevant information also accumulates in the other tools a team runs. Whatever Wrike holds or produces that touches a customer, whether conversations, payments, replies, enriched data, or notes, the CRM only benefits if it arrives without someone copying it over.

Stacksync connects Timelogs, Contacts, Workflows, Spaces in Wrike to Quotes, Sales Orders, Invoices, Campaigns in Vtiger CRM with bi-directional, real-time sync. Activity and record changes in Wrike update the matching contact or account in Vtiger CRM, and CRM data flows the other way wherever Wrike can store and use it.

Common use cases

  • 01 Write closed deals or new orders from a CRM or ERP into Wrike Tasks to launch delivery, onboarding, or fulfillment projects automatically.
  • 02 Mirror Folders, Projects, and Timelogs into a warehouse for cross-team reporting on status, timelines, and logged hours without manual exports.
  • 03 Replicate pipeline data to a warehouse for RevOps reporting.
  • 04 Mirror Leads and Campaigns to an email platform to keep marketing lists current.

Common sync patterns

Where Wrike can store CRM context: fields kept current

Owner, lifecycle stage, or account details from Vtiger CRM sync into Wrike, so people working there have the context without switching tools.

Where Wrike handles support or shared inboxes

Tickets and conversations attach to the right contact and account in Vtiger CRM, so sales sees open issues before the next call.

Where Wrike supplies contact or company data

Enriched fields land directly on records in Vtiger CRM, and refreshes keep them from going stale.

What you can sync between Vtiger CRM and Wrike

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Vtiger CRM objects Wrike objects How this pairing syncs
Contacts Person records linked to organizations; a core target for two-way contact syncs. Contacts Account members and user groups referenced by task responsibles and authors; read to resolve IDs to names and email addresses. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Quotes Pricing documents with line items. Custom Fields Typed fields (Text, Numeric, Date, DropDown, Contacts, Checkbox) defined at account or space level; mapped to database columns, with values written by field ID. Quotes is specific to Vtiger CRM and Custom Fields to Wrike — each maps to any object or custom field on the other side.
Sales Orders Order records between quote and invoice, synced to fulfillment systems. Comments Discussion and activity entries attached to Tasks and Folders; read out for history and reporting or written back as comments. Sales Orders is specific to Vtiger CRM and Comments to Wrike — each maps to any object or custom field on the other side.
Invoices Billing documents pushed into accounting software. Timelogs Time-tracking entries logged against Tasks; read for billing and utilization reporting or written back when hours are recorded elsewhere. Invoices is specific to Vtiger CRM and Timelogs to Wrike — each maps to any object or custom field on the other side.
Campaigns Marketing campaign records tied to leads and contacts. Workflows Sets of custom statuses grouped into stages (Active, Completed, Cancelled, Deferred); read to map task status transitions to database values. Campaigns is specific to Vtiger CRM and Workflows to Wrike — each maps to any object or custom field on the other side.
Organizations Company and account records. Spaces Top-level containers that hold Folders, Projects, and their members; used to scope which Folders a given sync covers. Organizations is specific to Vtiger CRM and Spaces to Wrike — each maps to any object or custom field on the other side.

How changes propagate between Vtiger CRM and Wrike

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Vtiger CRM Wrike Sub-second propagation

DetectionVtiger CRM notifies Stacksync of record changes through webhook events. Polling on record modified timestamps.

DeliveryEach detected change is written to Wrike through its API, with automatic retries and rate-limit backoff.

Wrike Vtiger CRM Sub-second propagation

DetectionWrike notifies Stacksync of record changes through webhook events. Webhooks scoped to a folder, a space, or the whole account fire on events like TaskCreated, TaskStatusChanged, and FolderCreated, with event.

DeliveryEach detected change is written to Vtiger CRM through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Vtiger CRM: Subject to the platform's API rate limits, which vary by edition.
  • Wrike: Approximately 400 requests/minute per user (estimated on a per-second basis) with a higher per-IP ceiling; exceeding the limit or tripping Wrike's internal overload protection returns HTTP 429, handled with exponential backoff.
What ships with Vtiger CRM ⇄ Wrike

Connect Vtiger CRM and Wrike for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Vtiger CRM–Wrike connection.

Real-time

Two-way sync

Changes in Vtiger CRM or Wrike instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Vtiger CRM or Wrike data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Vtiger CRM or Wrike record.

Observability

Monitoring

Track your Vtiger CRM ⇄ Wrike sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Vtiger CRM and Wrike.

How the Vtiger CRM and Wrike connectors work

Vtiger CRM

Integration surface
REST API
Authentication
HTTP Basic with username and access key
Change detection
Polling on record modified timestamps; workflows can fire outbound HTTP calls on record events
Capabilities
read · write · webhooks
Rate limits
Subject to the platform's API rate limits, which vary by edition.

Wrike

Integration surface
REST API v4 (JSON), single account endpoint such as www.wrike.com/api/v4; the data-center host (US or EU) comes from the OAuth token response, plus REST-managed Webhooks
Authentication
OAuth 2.0 for multi-user apps (Authorization header carrying access_token and requested scopes), and a legacy Permanent Access Token for single-account and testing use
Change detection
Webhooks scoped to a folder, a space, or the whole account fire on events like TaskCreated, TaskStatusChanged, and FolderCreated, with event filtering and custom payload fields; polling the task updatedDate is the fallback
Capabilities
read · write · webhooks
Rate limits
Approximately 400 requests/minute per user (estimated on a per-second basis) with a higher per-IP ceiling; exceeding the limit or tripping Wrike's internal overload protection returns HTTP 429, handled with exponential backoff
Wrike setup guide
How it works

How to connect Vtiger CRM to Wrike — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Vtiger CRM and Wrike with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Vtiger CRM connected
    Wrike connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Vtiger CRM and Wrike objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Vtiger CRM ⇄ Wrike
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Vtiger CRM Wrike
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Vtiger CRM and Wrike integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
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DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 526 integrations available for Vtiger CRM and Wrike.

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