Real-time
Two-way sync
Changes in Active Directory or Vtiger CRM instantly reflect in both systems. No stale data, no manual imports.
Security and identity ⇄ CRM
Active Directory to Vtiger CRM integration — real-time, two-way sync
Keep Active Directory and Vtiger CRM in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Active Directory and Vtiger CRM
Keep the people Vtiger CRM and Active Directory both track in agreement in real time: the internal users who own records in Vtiger CRM, and the customer login accounts in Active Directory.
A CRM and an identity system usually describe different populations. Vtiger CRM tracks customers, contacts, and the deals in motion; Active Directory governs who is allowed to sign in and what they can reach. Where the two meet is people. The reps who own records in Vtiger CRM are the same employees Active Directory provisions and disables, and when Active Directory also runs the login accounts for your product, the customers in Vtiger CRM are the same users Active Directory authenticates. Left unconnected, a departure in Active Directory leaves stale ownership sitting in Vtiger CRM, and a signup in Active Directory never reaches the account it belongs to.
Stacksync syncs Contacts, Organizations, Leads, Opportunities in Vtiger CRM with Organizational units, Organizational contacts, Users, Groups in Active Directory in real time and in both directions, matching on email or an external ID and mapping field by field. You decide which system owns which fields, and new users, role and group changes, deactivations, and account status move within seconds instead of waiting on a quarterly access review or a manual export.
Common use cases
- 01 Two-way contact and organization sync between Vtiger and a billing or ERP system.
- 02 Sync Cases to an external help desk or engineering tracker so support and product teams work from the same tickets.
- 03 Two-way sync Users and Groups between Microsoft Entra ID and an HRIS or Postgres so joiners, movers, and leavers provision and deprovision automatically.
- 04 Read Users, Groups, and directoryRole assignments into a warehouse for periodic access reviews and SOC 2 audit evidence.
Common sync patterns
Where Active Directory governs your workforce: CRM users kept current
New employees in Active Directory become active users in Vtiger CRM with the right role, and group or department changes update their access and team, so the CRM's user list matches the directory without an admin re-keying it.
Deactivation and record hand-off
When someone is disabled in Active Directory, the matching user in Vtiger CRM is deactivated too, and the accounts, contacts, and deals they owned are flagged for reassignment, so nothing goes unattended after they leave.
Where Active Directory runs customer login accounts: identity on the customer record
Signup, account status, multi-factor enrollment, and last-login from Active Directory land on the matching contact or account in Vtiger CRM, so go-to-market teams see who has actually activated and who has gone dormant.
What you can sync between Active Directory and Vtiger CRM
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Active Directory objects | Vtiger CRM objects | How this pairing syncs | |
|---|---|---|---|
| Devices Registered and joined device objects; typically read into a database for inventory and compliance reporting. | Opportunities Deal records, historically the Potentials module, synced for pipeline reporting. | Devices is specific to Active Directory and Opportunities to Vtiger CRM — each maps to any object or custom field on the other side. | |
| Directory roles Admin role assignments (directoryRole); read for access reviews and least-privilege governance. | Cases Support tickets from the help-desk module, mirrored to external trackers. | Directory roles is specific to Active Directory and Cases to Vtiger CRM — each maps to any object or custom field on the other side. | |
| Service principals & applications App registrations and enterprise apps; read-mostly for entitlement and license inventory. | Products Catalog items referenced on quotes, orders, and invoices. | Service principals & applications is specific to Active Directory and Products to Vtiger CRM — each maps to any object or custom field on the other side. | |
| Organizational units On-prem AD DS containers (LDAP organizationalUnit) used to scope which users and groups a sync includes. | Quotes Pricing documents with line items. | Organizational units is specific to Active Directory and Quotes to Vtiger CRM — each maps to any object or custom field on the other side. | |
| Organizational contacts Directory contact objects (orgContact); synced for shared address-book and CRM person records. | Sales Orders Order records between quote and invoice, synced to fulfillment systems. | Organizational contacts is specific to Active Directory and Sales Orders to Vtiger CRM — each maps to any object or custom field on the other side. | |
| Users User accounts in Entra ID and on-prem AD DS; synced two-way to create, update attributes, and enable or disable accounts. | Invoices Billing documents pushed into accounting software. | Users is specific to Active Directory and Invoices to Vtiger CRM — each maps to any object or custom field on the other side. |
How changes propagate between Active Directory and Vtiger CRM
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Active Directory Vtiger CRM Sub-second propagation
DetectionActive Directory notifies Stacksync of record changes through webhook events. Microsoft Graph delta query (change tracking) for Users and Groups, plus change-notification subscriptions (webhooks) for near-real-time triggers.
DeliveryEach detected change is written to Vtiger CRM through its API, with automatic retries and rate-limit backoff.
Vtiger CRM Active Directory Sub-second propagation
DetectionVtiger CRM notifies Stacksync of record changes through webhook events. Polling on record modified timestamps.
DeliveryEach detected change is written to Active Directory through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Active Directory: Graph throttles by resource-unit cost per app per tenant in 10-second windows (about 3,500–8,000 units by tenant size); directory delta tokens expire after ~7 days.
- Vtiger CRM: Subject to the platform's API rate limits, which vary by edition.
What ships with Active Directory ⇄ Vtiger CRM
Connect Active Directory and Vtiger CRM for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Active Directory–Vtiger CRM connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Active Directory or Vtiger CRM data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Active Directory or Vtiger CRM record.
Observability
Monitoring
Track your Active Directory ⇄ Vtiger CRM sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Active Directory and Vtiger CRM.
How the Active Directory and Vtiger CRM connectors work
Active Directory
- Integration surface
- Microsoft Graph REST API (Entra ID / cloud) and LDAP/LDAPS (on-premises AD DS)
- Authentication
- OAuth 2.0 via the Microsoft identity platform — an app registration with application or delegated permissions (e.g. User.ReadWrite.All, Group.ReadWrite.All) and admin consent; on-prem AD DS uses a bound service account over LDAPS.
- Change detection
- Microsoft Graph delta query (change tracking) for Users and Groups, plus change-notification subscriptions (webhooks) for near-real-time triggers; on-prem AD DS uses the DirSync control and uSNChanged polling.
- Capabilities
- read · write · webhooks
- Rate limits
- Graph throttles by resource-unit cost per app per tenant in 10-second windows (about 3,500–8,000 units by tenant size); directory delta tokens expire after ~7 days.
Vtiger CRM
- Integration surface
- REST API
- Authentication
- HTTP Basic with username and access key
- Change detection
- Polling on record modified timestamps; workflows can fire outbound HTTP calls on record events
- Capabilities
- read · write · webhooks
- Rate limits
- Subject to the platform's API rate limits, which vary by edition.
How it works
How to connect Active Directory to Vtiger CRM — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Active Directory and Vtiger CRM with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Active Directory
connected
Vtiger CRM
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Active Directory and Vtiger CRM objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Active Directory ⇄ Vtiger CRMCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Active Directory Vtiger CRMCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Active Directory and Vtiger CRM integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Active Directory and Vtiger CRM: authenticate both systems, choose the objects to sync (such as Active Directory's Devices and Directory roles), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
On the Vtiger CRM side: Contacts, Organizations, Leads, Opportunities, plus custom fields where Vtiger CRM exposes them. On the Active Directory side: Organizational units, Organizational contacts, Users, Groups. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
-
Common patterns for Active Directory and Vtiger CRM: Where Active Directory governs your workforce: CRM users kept current; Deactivation and record hand-off; Where Active Directory runs customer login accounts: identity on the customer record. New employees in Active Directory become active users in Vtiger CRM with the right role, and group or department changes update their access and team, so the CRM's user list matches the directory without an admin re-keying it.
-
Active Directory: Microsoft Graph REST API (Entra ID / cloud) and LDAP/LDAPS (on-premises AD DS). Authentication: OAuth 2.0 via the Microsoft identity platform — an app registration with application or delegated permissions (e.g. User.ReadWrite.All, Group.ReadWrite.All) and admin consent; on-prem AD DS uses a bound service account over LDAPS. Vtiger CRM: REST API. Authentication: HTTP Basic with username and access key. Stacksync manages authentication, retries, and rate limits on both sides.
-
Vtiger CRM: Workflow automations can send outbound HTTP calls on record create and update, giving push-style change notification without a formal webhooks API. Active Directory: On-premises AD DS has no Graph API and syncs over LDAP/LDAPS using the DirSync control, which needs the DS-Replication-Get-Changes right on the partition. Stacksync's field mapping accounts for these differences between Active Directory and Vtiger CRM without custom code.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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