Start with one meaningful update
Identify the record that changes in Sage 300 or Sage X3, where it needs to appear, and which team depends on it.
ERP
Sage 300 and Sage X3 integration
Plan how Sage 300 and Sage X3 should share data across your business. Work with Stacksync engineers on record mapping, system access, and the requirements for running the integration.
- Scope your workflow with an integration engineer
- Review the systems, records, and updates you need
Integration planning
stacksync.com Your integration scope
Start with the update your team needs
Bring the source, destination, and record types. A Stacksync engineer will help establish the available implementation path.
Review the integration scopeBuild the right connection
Turn your integration requirement into a clear implementation path
Explore a Sage 300 and Sage X3 integration with a Stacksync engineer. Stacksync support for Sage 300 and Sage X3 is not established by the connector documentation reviewed for this page. Start with one record and the update your business needs to identify an implementation path.
Establish the available connection
Bring the objects, account editions, and required directions. An engineer can review the connector path, permissions, and field access.
Define a result you can verify
Agree on record matching, acceptable delay, expected volume, and how your team will resolve failed updates.
Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from Celigo
Data and connection referencesAvailable documentation, candidate record relationships, and questions for your technical review.
Record coverage for your integration
Compare the record types in Sage 300 and Sage X3, then choose the ones your workflow needs. Check each record's read and write support before mapping fields between systems.
Sage 300
Record types to review with Stacksync
| Object or data type | Coverage and checks |
|---|---|
| AR Customers | Confirm support for this record type and the direction you need. |
| AP Vendors | Confirm support for this record type and the direction you need. |
| GL Accounts | Confirm support for this record type and the direction you need. |
| Journal Batches | Confirm support for this record type and the direction you need. |
View 2 more record types
| Object or data type | Coverage and checks |
|---|---|
| Order Entry Orders | Confirm support for this record type and the direction you need. |
| Purchase Orders | Confirm support for this record type and the direction you need. |
Sage X3
Record types to review with Stacksync
| Object or data type | Coverage and checks |
|---|---|
| Business Partners (Customers and Suppliers) | Confirm support for this record type and the direction you need. |
| Products | Confirm support for this record type and the direction you need. |
| Sales Orders | Confirm support for this record type and the direction you need. |
| Purchase Orders | Confirm support for this record type and the direction you need. |
View 2 more record types
| Object or data type | Coverage and checks |
|---|---|
| Work Orders | Confirm support for this record type and the direction you need. |
| Stock / Inventory by site | Confirm support for this record type and the direction you need. |
Connection requirements and limits
Sage 300
- Integration interface
- Sage 300 Web API (REST) on newer releases; .NET/COM SDK and direct SQL Server access on-prem
- Authentication
- Confirm the credentials, API plan, and permissions required for Sage 300.
- Change detection
- Confirm how Stacksync detects changes for this connector and the objects you need.
- Read access
- Confirm with Stacksync
- Write access
- Confirm with Stacksync
Limitations to check
- Confirm Stacksync support for Sage 300 and the record types your workflow needs.
- Review write-back, deletion handling, update timing, and account limits with the integration team.
Sage X3
- Integration interface
- SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem
- Authentication
- Confirm the credentials, API plan, and permissions required for Sage X3.
- Change detection
- Confirm how Stacksync detects changes for this connector and the objects you need.
- Read access
- Confirm with Stacksync
- Write access
- Confirm with Stacksync
Limitations to check
- Confirm Stacksync support for Sage X3 and the record types your workflow needs.
- Review write-back, deletion handling, update timing, and account limits with the integration team.
Prepare your technical review
Use the worksheets and reference checks to capture record identity, ownership, and the result your business expects.
Implementation reference
Record identity and field ownership
Use these data-model references to describe the records your connection needs. They are planning examples; connector availability and supported operations must be established before implementation.
Download the mapping worksheetCSV · No email required · Record matching, ownership, and test cases
Business processAR Invoices and Receipts Sales Orders
Order-to-invoice handoff: Sage X3 Sales Orders provides context for Sage 300 AR Invoices and Receipts. These are related records, not equivalent entities.
- Sage 300
- Object support to establish
- Sage X3
- Object support to establish
Record identity
Link order and line IDs to invoice and line IDs; allow partial invoicing and multiple invoices per order.
Field ownership
Finance owns invoice posting; the order system supplies the approved commercial context.
Fields to include
- Source record reference
- Destination record reference
- Approved handoff state
- Duplicate-detection key
Record matchingJournal Batches GL Journals
Compare whether Sage 300 Journal Batches and Sage X3 GL Journals describe the same journal or ledger entry in your business.
- Sage 300
- Object support to establish
- Sage X3
- Object support to establish
Record identity
Retain journal ID and line IDs within the legal entity and accounting period.
Field ownership
The ledger owns posting approval and period controls; an integration should not treat a posted journal as an ordinary editable row.
Fields to include
- Source journal ID
- Account references
- Debit/credit amounts
- Entity
- Accounting period
Record matchingInventory Items Stock / Inventory by site
Compare whether Sage 300 Inventory Items and Sage X3 Stock / Inventory by site describe the same inventory or stock position in your business.
- Sage 300
- Object support to establish
- Sage X3
- Object support to establish
Record identity
Identify stock by product/variant, location, and any lot or serial dimension; a product ID alone is insufficient.
Field ownership
Choose the stock authority and distinguish available, reserved, and physical quantities.
Fields to include
- Product reference
- Location reference
- Quantity type
- Quantity
- As-of time
Record matchingPurchase Orders Purchase Orders
Compare whether Sage 300 Purchase Orders and Sage X3 Purchase Orders describe the same purchase order in your business.
- Sage 300
- Object support to establish
- Sage X3
- Object support to establish
Record identity
Retain purchase-order and line IDs together with the supplier and legal-entity context.
Field ownership
Keep procurement approval separate from receipt and payment states.
Fields to include
- Source purchase-order ID
- Supplier reference
- Line references
- Quantity
- Approval status
Architecture decision
Choose how to connect your systems
Choose a method around one example record and the update your business needs. Use AR Invoices and Receipts / Sales Orders to review record matching and confirm Stacksync support for the required operations. Compare ongoing sync, a custom workflow, and a scheduled export against that requirement.
Stacksync managed sync
- Best fit
- Review compatibility with a Stacksync engineer using an example of the records and updates you need.
- Operating responsibility
- Fits ongoing record synchronization when the required operations are supported. Add workflow steps for approvals or business actions that go beyond copying fields.
- Before you choose
- Check record matching: Link order and line IDs to invoice and line IDs; allow partial invoicing and multiple invoices per order. Verify field coverage, deletion handling, and how changes are detected.
Native vendor integration
- Best fit
- A vendor-built integration may fit if it supports your Sage 300 and Sage X3 record types.
- Operating responsibility
- Can reduce setup for a supported workflow. You may need another method for records or business steps it does not cover.
- Before you choose
- First check whether either vendor offers this integration. If available, verify AR Invoices and Receipts / Sales Orders, update direction, account tier, and related-record handling.
Custom API or workflow
- Best fit
- Consider explicit orchestration for the AR Invoices and Receipts / Sales Orders handoff.
- Operating responsibility
- Provides control over business steps; the team owns credentials, version changes, error queues, and reconciliation.
- Before you choose
- Verify endpoint permissions, pagination, quotas, duplicate detection, and failure recovery. Separate reading history from actions that send messages, grant access, or post transactions.
File or scheduled snapshot
- Best fit
- Consider for a one-time Sage 300 / Sage X3 migration or a reporting need with an explicit freshness window.
- Operating responsibility
- Can simplify a bounded transfer; later changes and deletion history require another extraction or a separately designed incremental process.
- Before you choose
- Record the extraction cutoff, source IDs, encoding, date/number formats, and reconciliation totals.
Workflow reference
From a business event to the right update
Open a workflow to see its trigger, record relationships, and expected result.
Sales order process handoff
Starting event: A change to the selected AR Invoices and Receipts or Sales Orders record needs a defined result in the other system.
- Start with Sage 300 AR Invoices and Receipts and Sage X3 Sales Orders. Use the record-matching and field-ownership rules from your mapping worksheet.
- Create or locate the customer and products first; resolve taxes, currency, and fulfillment references.
- Test a normal update and one failed or repeated update in the supported direction. Keep both record IDs with the test results.
Expected result: Test a partially invoiced order, tax rounding, and a repeated handoff without generating another invoice.
If it fails: Check for an existing destination order before retrying a timed-out create; reconcile line IDs to avoid duplicate fulfillment.
Journal or ledger entry sync test
Starting event: A change to the selected Journal Batches or GL Journals record needs a defined result in the other system.
- Start with Sage 300 Journal Batches and Sage X3 GL Journals. Use the record-matching and field-ownership rules from your mapping worksheet.
- Resolve chart-of-account, currency, entity, and dimension references before lines.
- Test a normal update and one failed or repeated update in the supported direction. Keep both record IDs with the test results.
Expected result: Verify balanced debits and credits, dimension requirements, and rejection for a closed period.
If it fails: Reconcile posting status and use the finance-approved reversal or adjustment process instead of replaying a posted entry.
Inventory or stock position sync test
Starting event: A change to the selected Inventory Items or Stock / Inventory by site record needs a defined result in the other system.
- Start with Sage 300 Inventory Items and Sage X3 Stock / Inventory by site. Use the record-matching and field-ownership rules from your mapping worksheet.
- Resolve product, unit, warehouse/location, and lot/serial references.
- Test a normal update and one failed or repeated update in the supported direction. Keep both record IDs with the test results.
Expected result: Test the same SKU in two locations, a reservation, and an older snapshot arriving late.
If it fails: Reconcile the latest stock position before retrying; do not apply an old absolute quantity after new movements.
Reconcile Sage 300 business records with Sage X3
Starting event: A finance-owned record in Sage 300 needs operational visibility through Business Partners (Customers and Suppliers) or Products.
- Select Journal Batches or Purchase Orders with the correct legal entity, period, and currency.
- Define a reporting relationship in Sage X3; do not equate customer records, ledger accounts, and posted transactions.
- Decide whether the process only reports a financial state or requests an approved accounting action, and maintain a separate transaction ID for each action.
Expected result: Totals reconcile within the same entity/currency/window; a repeated handoff creates no duplicate financial transaction.
If it fails: Verify posting and settlement state before retrying. Use the approved adjustment path for already-posted transactions.
Production readiness
Test the behavior your business depends on
Keep both record IDs with the expected and actual result. Reconcile the same filters and time window in each system.
AR Invoices and Receipts / Sales Orders
Test case
Test a partially invoiced order, tax rounding, and a repeated handoff without generating another invoice.
Expected result
The expected sales order relationship is preserved with no duplicate action or unintended write.
Journal Batches / GL Journals
Test case
Verify balanced debits and credits, dimension requirements, and rejection for a closed period.
Expected result
The expected journal or ledger entry relationship is preserved with no duplicate action or unintended write.
Inventory Items / Stock / Inventory by site
Test case
Test the same SKU in two locations, a reservation, and an older snapshot arriving late.
Expected result
The expected inventory or stock position relationship is preserved with no duplicate action or unintended write.
Purchase Orders / Purchase Orders
Test case
Test a partially received purchase order and an amendment after approval.
Expected result
The expected purchase order relationship is preserved with no duplicate action or unintended write.
Direction and permissions
Test case
Bring an example source record and the intended destination operation to the compatibility review. Confirm the supported route before granting write access.
Expected result
Only an approved, supported direction and permitted fields are written.
Freshness and reconciliation
Test case
Measure source and destination times for the selected records under normal load and a burst. Reconcile IDs and values using the same filters and cutoff.
Expected result
The process meets its agreed freshness target and reconciliation has no unexplained differences.
Failure recovery
Find the cause. Restore the data flow.
Start with the failed record and the destination error, then inspect the source value, field requirements, and access.
Rejected or repeated sales order change
Investigate
Inspect Sage 300 AR Invoices and Receipts and Sage X3 Sales Orders, their IDs, and the destination error.
Next action
Check for an existing destination order before retrying a timed-out create; reconcile line IDs to avoid duplicate fulfillment.
Rejected or repeated journal or ledger entry change
Investigate
Inspect Sage 300 Journal Batches and Sage X3 GL Journals, their IDs, and the destination error.
Next action
Reconcile posting status and use the finance-approved reversal or adjustment process instead of replaying a posted entry.
Rejected or repeated inventory or stock position change
Investigate
Inspect Sage 300 Inventory Items and Sage X3 Stock / Inventory by site, their IDs, and the destination error.
Next action
Reconcile the latest stock position before retrying; do not apply an old absolute quantity after new movements.
A record type or update is unavailable
Investigate
Check the Sage 300 and Sage X3 connector guides, account permissions, and any operations marked On Request.
Next action
Ask the integration team to confirm a supported way to handle that record. Verify whether it needs connector configuration or a separate workflow step.
Source and destination disagree after a retry
Investigate
Compare current source values, destination validation, identity mappings, and any side effects already completed.
Next action
Stacksync issue retry reads the current source state. Decide the intended state before retrying or reverting; reconcile downstream effects separately.
Read the Stacksync issues dashboard guide for retry and revert behavior.
How updates move between Sage 300 and Sage X3
See how each system detects changes and which updates the other system can receive. Each direction has its own permissions and record requirements.
Sage 300 Sage X3 Direction requires confirmation
Detect changesConfirm how Stacksync detects changes for this connector and the objects you need.
Apply updatesConfirm that Stacksync can create or update the records you need in Sage X3.
Sage X3 Sage 300 Direction requires confirmation
Detect changesConfirm how Stacksync detects changes for this connector and the objects you need.
Apply updatesConfirm that Stacksync can create or update the records you need in Sage 300.
Update timing and record limits
- Measure initial-load and ongoing-change latency separately. Source detection, selected objects, account limits, and destination validation determine the observed delay.
- Review write-back, deletion handling, update timing, and account limits with the integration team.
- Review write-back, deletion handling, update timing, and account limits with the integration team.
Prepare Sage 300 and Sage X3 access
Set up both accounts before testing the mapping. Use test records where available, and identify the account administrator who can approve access and help resolve setup errors.
Sage 300 setup checklist
- Identify the Sage 300 account, edition, environment, and business objects the integration must access.
- Confirm a Stacksync connector or implementation path for Sage 300, including read/write support, authentication, and initial-load limits.
Sage X3 setup checklist
- Identify the Sage X3 account, edition, environment, and business objects the integration must access.
- Confirm a Stacksync connector or implementation path for Sage X3, including read/write support, authentication, and initial-load limits.
Prepare to go live
Record the fields each system can update, the first-load cutoff, both record IDs, the expected update delay, and who handles errors. Complete the tests before production before expanding to more records.
Use the Sage 300 and Sage X3 planning worksheet to capture these decisions. Record the access owner in the worksheet and enter credentials only in the connection setup.
FAQ
Sage 300 and Sage X3 integration FAQ
-
Explore a Sage 300 and Sage X3 integration with a Stacksync engineer. Stacksync support for Sage 300 and Sage X3 is not established by the connector documentation reviewed for this page. Start with one record and the update your business needs to identify an implementation path.
-
Confirm two-way support with Stacksync for the records and fields you need in both systems. Access to a vendor API does not confirm that its Stacksync connector supports write-back.
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Prepare both accounts, the selected object schemas, stable source and destination IDs, and the expected outcome. Identify the Sage 300 account, edition, environment, and business objects the integration must access. Identify the Sage X3 account, edition, environment, and business objects the integration must access. Use the pair worksheet to record ownership and acceptance criteria.
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Measure initial-load and ongoing-change latency separately. Source detection, selected objects, account limits, and destination validation determine the observed delay.
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No. Stacksync documents that pre-existing duplicates are not merged automatically when two-way sync begins. Review the initial dataset and matching plan before enabling it; an empty destination can simplify the first load.
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Start with one business entity and a stable record ID. Map a small set of editable fields with compatible types, test required values and relationships, then expand after the pilot passes.
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Check the destination error, field constraints, permissions, and current source value. The Stacksync issues dashboard supports retry and revert; retry reads current source values, so verify the intended record state before acting.
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Use the current Stacksync pricing page and confirm the supported implementation with the team. Scope the required objects, record volume, update frequency, initial load, and support needs when comparing a managed connector with native or custom development.
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Start by reviewing AR Invoices and Receipts in Sage 300 and Sales Orders in Sage X3. Check how these records relate in your workflow, then confirm the actual fields and supported operations. Test record matching and one failed or repeated update before adding more records.
-
Choose a method around one example record and the update your business needs. Use AR Invoices and Receipts / Sales Orders to review record matching and confirm Stacksync support for the required operations. Compare ongoing sync, a custom workflow, and a scheduled export against that requirement.
Related integration plans
Explore another route involving one of these systems.
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