Real-time
Two-way sync
Changes in Outreach or Rillet instantly reflect in both systems. No stale data, no manual imports.
CRM ⇄ Accounting and finance
Outreach to Rillet integration — real-time, two-way sync
Keep Outreach and Rillet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
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Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from MuleSoft
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Migrated from Fivetran
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Migrated from Celigo
Why teams connect Outreach and Rillet
Sync customers, invoices, and payment status between Rillet and Outreach in real time, so sales sees the money and finance sees the relationship.
Finance and sales describe the same customers in different systems. Outreach knows the relationship: who the contacts are and what is in motion with the account. Rillet knows the money: what was invoiced, what was paid, what is overdue. When the two are connected only by exports, each side works partly blind.
Stacksync links Reimbursement, Custom Field, Account, Customer in Rillet to Accounts, Sequences, Sequence states, Mailings in Outreach with bi-directional, real-time sync. New customers, updated billing details, invoice status, and payment activity move in whichever direction you configure, field by field, with conflicts resolved by rules you set. The result is one version of each customer, visible from both sides.
Common use cases
- 01 Keep customers and invoices aligned between Rillet and a CRM so finance and sales work from the same account records.
- 02 Mirror journal entries and contract revenue data into a warehouse for board and ARR reporting.
- 03 Keep account ownership and stages aligned between Outreach and the CRM as territories change.
- 04 Suppress prospects across systems when a contact unsubscribes or a customer churns.
Common sync patterns
Payment status on the account
Invoice and payment status from Rillet appears on the account in Outreach, so reps see overdue balances before they promise the next order.
Billing detail changes flow back
When a contact or address is corrected in Outreach, Rillet gets the update before the next invoice goes out.
Collections with context
Finance sees the account owner and relationship history from Outreach when chasing a balance, and sales sees that the chase is happening.
What you can sync between Outreach and Rillet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Outreach objects | Rillet objects | How this pairing syncs | |
|---|---|---|---|
| Accounts Companies grouping prospects, aligned with CRM account ownership | Account Synced with incremental and full sync per the Stacksync docs. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Opportunities Deal records used to tie engagement to pipeline outcomes | Vendor Synced with incremental and full sync per the Stacksync docs. | Opportunities is specific to Outreach and Vendor to Rillet — each maps to any object or custom field on the other side. | |
| Users Seat holders used to resolve ownership on synced records | Invoice Synced with incremental and full sync per the Stacksync docs. | Users is specific to Outreach and Invoice to Rillet — each maps to any object or custom field on the other side. | |
| Mailboxes Connected sending accounts referenced when attributing outbound activity | Credit Memo Synced with incremental and full sync per the Stacksync docs. | Mailboxes is specific to Outreach and Credit Memo to Rillet — each maps to any object or custom field on the other side. | |
| Prospects The people being engaged; the main record kept in sync with the CRM | Bill Synced with incremental and full sync per the Stacksync docs. | Prospects is specific to Outreach and Bill to Rillet — each maps to any object or custom field on the other side. | |
| Sequences Multi-step cadences; synced as reference data for enrollment automation | Journal Entry Synced with incremental and full sync per the Stacksync docs. | Sequences is specific to Outreach and Journal Entry to Rillet — each maps to any object or custom field on the other side. |
How changes propagate between Outreach and Rillet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Outreach Rillet Sub-second propagation
DetectionOutreach notifies Stacksync of record changes through webhook events. Webhook subscriptions on resource create, update, and destroy events, plus polling.
DeliveryEach detected change is written to Rillet through its API, with automatic retries and rate-limit backoff.
Rillet Outreach Sub-second propagation
DetectionRillet pushes changes as they happen — webhook events backed by change data capture. Near real-time updates via change tracking.
DeliveryEach detected change is written to Outreach through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Outreach: Subject to per-user hourly rate limits.
- Rillet: Subject to the platform's API rate limits.
What ships with Outreach ⇄ Rillet
Connect Outreach and Rillet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Outreach–Rillet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Outreach or Rillet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Outreach or Rillet record.
Observability
Monitoring
Track your Outreach ⇄ Rillet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Outreach and Rillet.
How the Outreach and Rillet connectors work
Outreach
- Integration surface
- REST API conforming to the JSON:API specification
- Authentication
- OAuth 2.0
- Change detection
- webhook subscriptions on resource create, update, and destroy events, plus polling
- Capabilities
- read · write · webhooks
- Rate limits
- subject to per-user hourly rate limits
Rillet
- Integration surface
- REST API (OpenAPI-specified, with production and sandbox environments)
- Authentication
- API key generated in Rillet (Organization Setting -> API Access); uncheck Read Only for bidirectional sync, check Read Only for one-way sync
- Change detection
- Near real-time updates via change tracking; incremental sync per object, with delete detection (some objects checked every 1h or 4h)
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- Subject to the platform's API rate limits.
How it works
How to connect Outreach to Rillet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Outreach and Rillet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Outreach
connected
Rillet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Outreach and Rillet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Outreach ⇄ RilletCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Outreach RilletCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Outreach and Rillet integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Outreach and Rillet: authenticate both systems, choose the objects to sync (such as Outreach's Accounts and Opportunities), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
Stacksync pricing is usage-based and starts at $1,000/month, including the managed Outreach and Rillet connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Outreach–Rillet integration in-house.
-
Yes — Stacksync ships production-grade connectors for both Outreach and Rillet. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
-
Change detection on Outreach: Webhook subscriptions on resource create, update, and destroy events, plus polling. On Rillet: Near real-time updates via change tracking; incremental sync per object, with delete detection (some objects checked every 1h or 4h). Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Rillet side: Reimbursement, Custom Field, Account, Customer, plus custom fields where Rillet exposes them. On the Outreach side: Accounts, Sequences, Sequence states, Mailings. Stacksync auto-detects both schemas and converts types between the two systems.
-
Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
SECURITY
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As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
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SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
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