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Database ⇄ Human resources

OpenSearch to Paylocity integration — real-time, two-way sync

Keep OpenSearch and Paylocity in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect OpenSearch and Paylocity

Put your workforce data where your apps can reach it: OpenSearch and Paylocity share the same people, positions, and org structure in real time.

Paylocity is the system of record for the people side of the business — employees, candidates, roles, and the org structure around them. OpenSearch is where internal tools, dashboards, provisioning jobs, and analytics actually read and store records. The overlap is the workforce itself: Onboarding, Deductions (Pay Setup), Earnings (Pay Setup), Local and State Taxes in Paylocity need to exist as queryable Indexes, Documents, Index aliases, Index templates in OpenSearch before an app can act on them. When that bridge is a nightly export or a hand-run CSV, every downstream system spends the day working from a roster that has already moved on.

Stacksync syncs Indexes, Documents, Index aliases, Index templates in OpenSearch with Onboarding, Deductions (Pay Setup), Earnings (Pay Setup), Local and State Taxes in Paylocity field by field, in real time. You decide which system owns which fields — Paylocity typically owns identity and org attributes, while operational or computed values can flow back the other way — and Stacksync keeps every copy consistent, matching records on a stable key and resolving conflicts by rules you set.

The result is one live picture of the workforce on both sides: HR keeps its source of truth, and the database keeps a current mirror that internal apps, reports, and access controls can trust without a batch window in between.

Common use cases

  • 01 Sync product catalogs from an ERP or database into the indexes that back storefront search.
  • 02 Keep Postgres as the source of truth while mirroring rows to OpenSearch for full-text and vector queries.
  • 03 Read Pay Statements and Direct Deposit allocations into a Postgres or warehouse database for labor-cost, GL, and headcount reporting in SQL.
  • 04 React to the Employee Change webhook to pull the updated Employee record and propagate title, location, or manager changes to downstream apps within minutes.

Common sync patterns

Computed and operational fields flow back

Values assembled or corrected in OpenSearch write onto the matching record in Paylocity where those fields are writable, keeping the people system enriched.

Mirror people records into the database

Records maintained in Paylocity land as queryable Indexes, Documents, Index aliases, Index templates in OpenSearch, so internal apps and dashboards read live data instead of a periodic export.

One directory of record

When a person record is added, changed, or deactivated in either system, the matching row in the other stays current, ending dual maintenance.

What you can sync between OpenSearch and Paylocity

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

OpenSearch objects Paylocity objects How this pairing syncs
Documents JSON records written via the index and bulk APIs and read via search queries Pay Statements Read-only detailed payroll statement data — earnings, deductions, taxes, and direct deposit allocations by year, check date, or date range. Pulled for reporting, never written. Documents is specific to OpenSearch and Pay Statements to Paylocity — each maps to any object or custom field on the other side.
Index aliases Stable names over rotating indexes, used for zero-downtime reindex during backfills Company Codes Read-only reference codes and descriptions (cost centers, departments, positions) used to validate field mappings on employee writes. Index aliases is specific to OpenSearch and Company Codes to Paylocity — each maps to any object or custom field on the other side.
Index templates Mapping and settings presets applied to new indexes a sync creates Custom Fields Read-only company-specific custom fields returned by category, used to enrich the employee record downstream. Index templates is specific to OpenSearch and Custom Fields to Paylocity — each maps to any object or custom field on the other side.
Ingest pipelines Server-side processors that transform documents as they are written Employees Core HR record keyed by companyId + employeeId; two-way via Create New Employee (POST) and Update Employee (PATCH), plus Get Employee / Get All Employees for reads. Ingest pipelines is specific to OpenSearch and Employees to Paylocity — each maps to any object or custom field on the other side.
Data streams Append-oriented time-series storage for logs and events pushed from source systems Onboarding Create Employee Onboarding pushes new-hire data into Paylocity's onboarding workflow; Get Onboarding Status reads back partner onboarding progress. Write-in for hires from an ATS. Data streams is specific to OpenSearch and Onboarding to Paylocity — each maps to any object or custom field on the other side.
Snapshots Backup artifacts, relevant when reseeding an index from a repository Deductions (Pay Setup) Recurring deduction codes at the employee level; two-way via Upsert Deduction and Delete, with Get Deduction / Get All Deductions for reads. Snapshots is specific to OpenSearch and Deductions (Pay Setup) to Paylocity — each maps to any object or custom field on the other side.

How changes propagate between OpenSearch and Paylocity

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

OpenSearch Paylocity Interval-based propagation

DetectionStacksync polls OpenSearch for changes on an incremental schedule, reading only records changed since the previous pass. No native change feed.

DeliveryEach detected change is written to Paylocity through its API, with automatic retries and rate-limit backoff.

Paylocity OpenSearch Sub-second propagation

DetectionPaylocity notifies Stacksync of record changes through webhook events. Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL.

DeliveryEach detected change is written to OpenSearch through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • OpenSearch: Throughput bounded by cluster sizing rather than fixed API quotas.
  • Paylocity: 25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
What ships with OpenSearch ⇄ Paylocity

Connect OpenSearch and Paylocity for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every OpenSearch–Paylocity connection.

Real-time

Two-way sync

Changes in OpenSearch or Paylocity instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever OpenSearch or Paylocity data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single OpenSearch or Paylocity record.

Observability

Monitoring

Track your OpenSearch ⇄ Paylocity sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between OpenSearch and Paylocity.

How the OpenSearch and Paylocity connectors work

OpenSearch

Integration surface
REST API over HTTP(S) with JSON payloads
Authentication
basic authentication with the security plugin, or AWS IAM request signing on Amazon OpenSearch Service
Change detection
no native change feed; reads rely on queries with scroll or point-in-time polling
Capabilities
read · write
Rate limits
throughput bounded by cluster sizing rather than fixed API quotas

Paylocity

Integration surface
REST API (v1 and v2), JSON payloads
Authentication
OAuth 2.0 client credentials via the Paylocity Identity Provider (/IdentityServer/connect/token) with the WebLinkAPI scope; access tokens expire after one hour and API access must be enabled by Paylocity for the company
Change detection
Webhooks — Paylocity POSTs Employee New Hire, Employee Change, Termination, Payroll Processed, and Time Off Approval events to a callback URL; payloads carry only companyId and employeeId, so the receiver calls the relevant API to fetch changed values. Scheduled polling is used for objects without webhooks.
Capabilities
read · write · webhooks
Rate limits
25 requests per second (1,500 per minute); exceeding it returns HTTP 429. Every path is scoped to a Paylocity-assigned companyId (a company code, not a UUID).
How it works

How to connect OpenSearch to Paylocity — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate OpenSearch and Paylocity with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    OpenSearch connected
    Paylocity connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the OpenSearch and Paylocity objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · OpenSearch ⇄ Paylocity
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    OpenSearch Paylocity
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

OpenSearch and Paylocity integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 424 integrations available for OpenSearch and Paylocity.

Popular · 8 of 424
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